Electronic Subcontracting Reporting System (eSRS) October 1, 2005

2 IAE Architecture

3 Contact Information Contact IAE – IAE Program Management Office Teresa Sorrenti Earl Warrington

4 Organizational Structure Systems Steward –U.S. Small Business Administration (SBA) Contractor –Symplicity Corporation, Inc. 8(a) firm based in Arlington, Virginia

5 System Features Business Processes –Identifies contracts in FPDS-NG having subcontracting requirements –Automates completion and submission of SF-294 and SF-295 Will include the Annual SDB Breakout Report (3-digit NAICS subsector) –When fully operational, it will also automate the Optional Form 312

6 System Features (cont.) Provides breakout of subcontracting data down to the buying activity level. Generates standard and ad hoc reports. –Calculates achievements by two methods: % of contract value % of subcontracting Generates automatic reminder notices and delinquent notices.

7 System Features (cont.) Critical Systemic Linkages –Central Contractor Registration (CCR) –Federal Procurement Data System (FPDS-NG) Government-wide agency hierarchy –DUNS numbers for prime contractors and subcontractors

8 Critical Milestones Beta Testing and Acceptance –September 2005 Initial Operating Capability (IOC) –Target: within 30 days Full Operating Capability (FOC) –Target: 8 weeks after IOC

9 What Do You Need To Know? Registration Submitting Subcontracting Reports Lower Tier Reporting Review of Subcontracting Reports Troubleshooting

10 REGISTRATION BEFORE REGISTERING The contractor must make certain that its information in the Central Contractor Registration (CCR) is correct

11 REGISTRATION To Develop a User Account, the contractor will need: DUNS Number Group Name (Optional) Supervisor’s Name and Address ID = user’s address Password (will be created by the user within the security requirements)

12 PRIME SUBMITTING REPORTS Individual Subcontracting Reports (ISR) Former SF 294 DUNS number as it appears on the contract Administering Agency (DCMA, ONR) Product/Service Lines NAICS No inclusion of lower tier subcontracts Address of Government reviewing officials (can enter two names and addresses)

13 PRIME SUBMITTING REPORTS Summary Subcontracting Reports (SSR) Former SF 295 Administering Agency (DCMA, ONR) Product/Service Lines NAICS Address of Government reviewing officials (can enter two names and addresses) No inclusion of lower tier subcontracts Certify CEO has signed hardcopy on file.

14 LOWER TIER REPORTING Individual Subcontracting Reports (ISR) Former SF 294 Prime Contract Number Higher Tier DUNS Product and Service Lines NAICS

15 LOWER TIER REPORTING Government contracts with Company X Contract Number DE-AC01-05EE12345 Company X will include on their Individual Subcontracting Report: Their Duns is Prime Contract Number- DE-AC01-05EE12345 Company X subcontracts with Company Y Contract Number XX-05TP00023 Company Y will include on their Individual Subcontracting Report: Company X’s DUNS Prime Contract Number- DE-AC01-05EE12345 Their DUNS Contract Number with Company X-XX-05TP00023

16 LOWER TIER REPORTING (cont.) Company Y subcontracts with Company Z Contract Number YY-05DD99963 Company Z will include on their Individual Subcontracting Report: Company Y’s DUNS Prime Contract Number- DE-AC01-05EE12345 Their DUNS Contract Number with Company Y- YY-05DD99963

17 REVIEW OF REPORTS Government will review: –Prime Individual Subcontracting Report –All Summary Subcontracting Reports Higher-Tier Subcontractors will review: –Lower-Tier Individual Subcontracting Reports

18 TROUBLESHOOTING CCR ISSUES- CCR Assistance Center FPDS-NG ISSUES Call the Contracting Officer eSRS ISSUES Contact the eSRS Helpdesk

19 Lower Tier Reporting Full operating capability will include a report showing subcontracting activity at lower tiers (fictitious example on next slide) This feature will be available only for contractors that submit the Individual Contract Report The eSRS FAR case does not propose to change the current rule that prime contractors may not take credit for subcontracts at lower tiers eSRS Industry Day

20 Sample Lower Tier Report

21 eSRS “Okay, you’ve made it sound good. Now how do I get started?”

22 Click on ‘For Contractors’

23 To register for the first time, click on ‘Register’

24 Enter the DUNS number that your company uses to bid federal contracts (if you need help, see the face page of your contract award document).

25 Enter the address for this DUNS number, as shown on your contract award document.

26 This is the address that your confirmation will be sent to.

27 You will receive a similar confirmation You must click on this link to activate your account.

28 Once you have activated your account, you will receive an similar to this. You are ready to login and submit reports now!!

29 eSRS: Questions & Discussion