NETLIPSE Foundation Zurich, 20 October 2008 Stuart Baker

2 1.NETLIPSE Most suitable organisation form Criteria:  Clear and sharp governance  Effectiveness in case of acquisition and contracts of IPAT and other services  Effective management by a limited number of formal board members. Recommended decision: Foundation. Note:  There is an EU specific foundation, the EEIG (European Economic Interest Grouping), but it is not recommended, because it excludes non EU-countries (such as Switzerland, Norway and Turkey).

3 1.NETLIPSE Foundation Characteristics  Not for profit.  Open to many participants.  Finance from subsidy and orders.  Focus on knowledge development, as well as knowledge exchange and on marketing (think of IPAT and training programme).  EC and EIB could be both a participant and a client.

4 1.NETLIPSE Foundation Article 2: Objectives  The objectives of the Foundation are: to initiate, promote and encourage the successful development, delivery and operation of large infrastructure projects throughout Europe, aimed at positively influencing the living environment and economy in Europe.

5 1.Organisation Article 2: Objectives  The Foundation seeks to achieve these objects inter alia by:  developing an Infrastructure Project Assessment Tool (‘IPAT’) and training programmes and new research initiatives;  initiating, promoting and facilitating the development and exchange of knowledge on the management of large infrastructure projects;  promoting cooperation between public and private organisations and knowledge institutions,  other activities relating to these objectives.

6 2.Finances Proposal to EC, June 2008 Total: € 1.9 million (TEN-T Annual Work Programme call, Part B.2, 6.):  EC: 50%: € ,-  Partners: 50%: € ,- Prerequisite:  Member States and Government Agencies across Europe to play a key role in the Foundation.

7 2.Finances Funding from partners: money or time E.C. € Partners: Donation in the form of chargeable time and start up grant. Important:  Total amount of funding  Cash flow  The funding from partners (i.e. € ,-) proposes of partly cash and partly man hours (not charged). Current assumption: 50%-50%. €  This scheme assumes the current submission to EC is successful.

8 2.Finances Funding from partners: two levels Two levels:  Founding Fathers, Sponsors: Organisations that fund a substantial amount of the start up funding (from around € – ,-).  Participants: Pay a yearly contribution of approximately €5.000,- to €10.000,- per year. A business plan is being developed.  Income: potential contracts through assessments and review of projects, training programmes, donations and other sources.

9 2.Finances Principles  Funding from ‘cash’ and ‘man hours’.  Organisations invest in man hours:  Knowledge development.  Participation in network meetings, special interest groups etc.  Contributors to Netlipse work are reimbursed for:  Contribution man hours exceeds agreed commitment.  Programme management.  Expenses: Network meetings, accommodation etc.  Support services to the Foundation: marketing, communications and legal.

10 3.Organisation Chart Supervisory Board Programme Management Team Clients, Sponsors Support services Administration Communication Foundation Scientific Board Advisory Committee

11 Main responsibility of the Supervisory Board:  Formal governance of the NETLIPSE Foundation and the accomplishment of its objectives (legally and properly);  authorise the annual plan and budget, as well as the annual report and the annual account;  appoint the Foundation Management;  ensure specific client objectives are duly executed;  be accountable for the formal governance of the Foundation and the accomplishment of the objectives. The Supervisory Board:  must carry out an annual yearly review of activities, achievements, financial statement and future objectives;  reports on the review at the annual yearly Foundation meeting (typically within a network meeting). 4.Supervisory Board

12 4.Supervisory Board The Supervisory Board consists of:  6 to 10 members.  partly representing the spectrum across: countries, organisations and activities. 2 options: a person or representative of an organisation. →Choice: Person. Members Supervisory Board:  Specially appointed members (because of knowledge, network etc.).  Members drawn from participating parties.  An annual review of members is carried out by the Supervisory Board.

13 4.Supervisory Board Initial members:  Stuart BakerUnited Kingdom  Leendert BouterThe Netherlands  Hans-Rudolf SchalcherSwitzerland  Saverio PalchettiItaly  Marian Hantak (tbc.)Poland (United Nations)  …

14  The Foundation Management ensures the successful management of the Foundation and the realisation of its objectives:  managing and improving the NETLIPSE network;  developing and marketing the IPAT.  The Programme Management Team provides the day-to-day management of the Foundation. 5.Programme Management Team

15 5.Programme Management Team The Programme Management Team is primarily responsible for five main activities: No.Activity title Activity 1Establishing the Foundation Activity 2Expanding the NETLIPSE network and knowledge exchange Activity 3Developing the Infrastructure Project Assessment Tool (IPAT) Activity 4Developing Training Programmes Activity 5Overall administration

16 Initial arrangements – people:  Programme Director: Marcel Hertogh  Business Co-ordinator: Mirjam Cauvern  Network Manager: Pau Lian Staal-Ong Website & Newsletter: Tony Francis Marketing and Communications Team  Finance: Jan-Floor Troost-Oppelaar 5.Executive Team

17  The Scientific Board is responsible for maintaining a high scientific level of all NETLIPSE products:  guards the scientific level of all products realised;  delivers scientific expertise;  advises on specific deliverables (i.e. IPAT).  Chairman:  Prof. Hans-Rudolf Schalcher, ETH Zurich  IPAT:  Prof. Geert Teisman, Erasmus University, Rotterdam (Lead for IPAT development) 6.Scientific Board

18 Advisory Committee:  Represents participants and founding fathers.  Advises the Supervisory Board and the Programme Management Team (PMT) as required.  Gives advice on quality, progress, support, acquisition. Participants in the Advisory Committee:  Representing the spectrum across: countries, organisations and activities.  Potential members of the Advisory Committee are invited on a yearly basis by the Supervisory Board because of their position.  E.C., EIB and similar organisations: ex officio. 7.Advisory Committee

19 Participants:  Have access to the closed section of the website.  Annual meeting to advise the Supervisory Board and Programme Management Team.  Have the first right to participate in the development of services and participation in contracts. 7.Advisory Committee

20 8.Next Steps Main Activities forthcoming months:  21, 22 Oct. 2008Network Meeting Zurich Start Special Interest Groups?  Nov./ Dec. 2008Establishment of the Foundation.  Jan. 2009Start development of IPAT.  Feb. 2009Bi-annual Newsletter 2009 #1  March 2009Decision EC on Annual Call  March 2009Network Meeting in The Netherlands  April 2009Start development general training

21 NETLIPSE Foundation