Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times. To speak on a particular agenda item, advise the attendant at the door. To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting. Any citizen concern can be communicated to the County Administrator by calling from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible. WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

6:00 p.m. 1.Closed Session Certification A

BOARD AGENDA Regular Meeting PULASKI COUNTY Sept. 26, 2011 BOARD OF SUPERVISORS 7:00 p.m. APPROXIMATE PRESENTED BY TIME & ITEM 7:00 p.m. 2. Invocation Rev. C. R. Conner, First Family Worship Center

7:05 p.m. 3.Presentations and Recognitions - Featured Employee - The featured employees to be recognized at the September Board meeting and featured for the month of October are Angela Campbell of the Clerk’s Office and Bill Demere of the Commonwealth Attorney’s Office.

7:10 p.m. 4.Additions to Agenda

7:15 p.m. 5.Public Hearings: a.Petition by George E. & Patricia G. Fox to rezone properties located at 6495, 6503, 6519, 6523 Highland Road (Rt. 627), from Residential (R1) to Agricultural (A1), ( A, 7A; , 7; B; ), (Cloyd District). – A public hearing has been scheduled to consider this request. The Planning Commission recommends approval.

b. Petition by O’Reilly Automotive Stores, Inc. for Special Use Permit (SUP) to allow a sign setback variance located at 4692 Harvest Place (Private Road), east off of Cleburne Blvd., (Rt. 100), zoned Commercial (CM1), tax map no C-0009, (Draper District). – A public hearing has been scheduled to consider this request. The Planning Commission recommends approval.

c.County Budget Amendment - A public hearing has been scheduled to consider the budget amendments reflecting the carryover of unspent funds from the to the fiscal years.

8:00 p.m. 6.Citizen Comments New River Health District Dr. Molly O’Dell Sustainable CommunitiesMs. Debbie Mohay ConstructionMr. J. C. Holden

8:30 p.m. 7.Highway Matters: a.Follow-up from Previous Board meeting: Review of Highway Matters Section of Key Activity Timetable (KAT) - Mr. Clarke has provided an updated KAT for highway matters.

b.FY 2013 Revenue Sharing Program –Board members have been provided correspondence from VDOT soliciting projects for the FY 2013 Revenue Sharing Program. Please let me know if there are any road improvements of sufficient need as to warrant investment of local 50% funding. Currently, relocation of the NRCC/Route 11 and Roundhouse Road/Route 11 intersections is already in the funding pipeline.

c.Citizen Concerns

d.Board of Supervisors Concerns

8:45 p.m. 8.Treasurer’s Report The Honorable Melinda Worrell, Treasurer

8:50 p.m. 9.Reports from the County Administrator and Staff: a.Appointments 1.NRV Sustainable Communities Consortium Steering Committee 2.Public Service Authority 3.Commission on Children and Families 4.Big Brothers/Big Sisters 5.Agency on Aging 6.Wireless Authority

b.Key Activity Timetable - Review of the Key Activity Timetable is requested.

c.Petition by Wallace L. Huff for Special Use Permit (SUP) to allow exceptions to limitations on piers, private dock facilities, and or moorings located at 4704 Lakeland Rd., (Private Road), southwest off of State Park Rd., (Rt. 660), zoned Residential (R1), tax map no A, Ingles District. – The Board held a public hearing at its August 22 Board meeting and tabled action to allow staff to work with AEP and the property owner for a recommendation to the Board as it relates to the area of dock to be removed. Comments were received from Matthew Pritts of Woods Rogers Attorney on behalf of AEP. Concurrence with AEP’s suggestions is recommended.

9:00 p.m. 10. Items of Consent: a.Approval of Minutes of August 22 Meeting b.Accounts Payable c.Interoffice Transfers & Budget Adjustments d.Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc. 1.Contract with John Spangler 2.Urgent Needs Open Submission (UNOS) Program 3.Highway Safety Grants (Two grants: $27,000 & $20,610) e.Personnel Changes

f.Voting Credentials for VACo Annual Meeting g.Resolution for Regional Bikeway, Walkway, Blueway Plan h.Adoption of Continuity of Operations Plan i.Request to FEMA for New Lake Study j.Letter to Congressional Delegation Regarding Risk to Local GPS k.Reprimand of Contractor for Failure to Obtain Proper Permitting l.Resolution in Support of Proposed New River Trail Extension m.Joint Purchasing Policy n.Letter of Support for Renovation of Laurel Wood Apartment

9:15 p.m. 11.Citizen Comments

9:30 p.m. 12.Other Matters from Supervisors

13. Adjournment

a. Approval of Minutes of August 22, 2011 meeting - Approval of the minutes are recommended, with one change to those previously sent to the Board which is reflected on the excerpt placed at the Board dais.

b.Accounts Payable – Approval of the listing of accounts payable is requested.

c.Interoffice Transfers, Budget Adjustment(s) and Appropriations – Approval of the interoffice transfers & budget adjustment(s) is requested.

d.Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc. – 1.Contract with John Spangler – Board members have been provided a draft contract renewal with John Spangler for consideration by the Board. 2.Urgent Needs Open Submission (UNOS) Program – Approval of the documents is requested which are related to the pre- contract for the UNOS program. 3.Highway Safety Grant – Acceptance of grant monies in the amount of $27,000 is requested. The funds will be used towards assisting the Pulaski/Giles Crash Team.

e.Personnel Changes – Board members have been provided an update from Ms. Spence of recent personnel changes.

f.Voting Credentials for VACo Annual Meeting – Board members have been provided a memo from VACo describing the voting process. The Board is requested to designate a Voting Delegate and appointment of Joe Sheffey as chair is recommended pending confirmation that he is able to attend the Tuesday business session.

g.Resolution for Regional Bikeway, Walkway, Blueway Plan – Board members have been provided a cover letter, sample resolution and the table of contents, executive summary and Pulaski maps from the draft of the regional Bikeway, Walkway, Blueway plan. Adoption of the resolution is recommended.

h.Adoption of Continuity of Operations Plan – Adoption of the plan is requested.

i.Request to FEMA for New Lake Study - Staff of the Virginia Department of Conservation and Recreation has confirmed that the five-foot VGIN topographic mapping used by the County is not acceptable to FEMA for drawing Flood Insurance Rate Maps. Thus it is recommended that the Board request assistance from FEMA or the Virginia Department of Conservation and Recreation in funding a new flood study. Implementation of revised mapping will alleviate issues a number of County residents are having with proving their properties do not flood in order to meet mortgage or refinancing requirements.

j.Letter to Congressional Delegation Regarding Risk to Local GPS - Chris Akers, the county’s Network Security Officer, advises the county’s GPS signal is at risk if the program described in the following link is allowed to continue ( Chris is requesting the county contact the congressional members asking for their support. He advised if this is allowed to continue, it could be detrimental to many different operations with the county, most importantly, Wireless 911 GPS locating and public safety.

k.Reprimand of Contractor for Failure to Obtain Proper Permitting- Board members have been provided correspondence from Melody Taylor describing the special use permit request pertaining to a dock. The Planning Commission is requesting that the Board take action to reprimand the contractor for repeatedly building without obtaining required approvals from Appalachian Power or the County. A letter from the Board of Supervisors to the Virginia Department of Occupational Licensing would serve to address this issue.

l.Resolution in Support of the Proposed Extension of the New River Trail – Adoption of the resolution is requested based on previous approval by the Board to funding the 20% local match.

m.Joint Purchasing Policy - Adoption of the joint purchasing policy is recommended.

n.Letter of Support for Renovation of Laurel Wood Apartment – Board members have been provided a request from Property Management of Roanoke, LLC for a letter of support for improved weatherization and other improvements to Laurel Wood Apartments. Approval is recommended pending confirmation by the Town of Pulaski.