NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 Unit 7 “Issuing the Task Order”

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 2 Provide funds for the Task Order Award TOM Issue the Task Order CO QA/QC the Task Order award TOM Unit 7 - “Issuing the Task Order” Roles & Responsibilities

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 3 Unit 7 - “Issuing the Task Order” Once the TOM and CO have reached closure on the review of Task Order Proposals, the TOM provides funding to support the Task Order award, if not already provided. A Procurement Request (“PR”), shown at right, is an example of the document which transmits funding to the CO. Provide Funds for the Task Order (1)

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 4 If the funds committed on the PR exceed the amount needed for the Task Order, the CO will take ONLY the funds needed to fund the Task Order. In this case, it will then be the TOM’s responsibility to manage the disposition of any funds remaining on the PR. Unit 7 - “Issuing the Task Order” Provide Funds for the Task Order (2) (If not already provided)

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 5 Once an notification is received from the CO requesting funds, the TOM will provide the PR to fund the Task Order to the CO by faxing the funding document. It is suggested the TOM should contact the CO via or phone to ensure the CO has successfully received the fax of the PR from the TOM. Unit 7 - “Issuing the Task Order” Provide Funds for the Task Order (3) (If not already provided)

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 6 Unit 7 - “Issuing the Task Order” Issue the Task Order (1) Once the CO has received and verified the funds, the CO will issue the Task Order. This takes the form of an to the successful bidder and to the TOM. The will contain an electronic attachment of the Task Order award.

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 7 Unit 7 - “Issuing the Task Order” QA/QC the Task Order Award (1) It is the TOM’s responsibility to QA/QC the Task Order Award. Items to note include: –Contract # –Task Order # –Task Order Manager –Dollar Value The TOM should refer to the Contract #, and Task Order # in all future correspondence with the Contractor, PO, Finance, and CO.

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 8 Unit 7 - “Issuing the Task Order” QA/QC the Task Order Award (2) Items to note on page 2: –DCN’s & Funds taken from each DCN –Net level of funding provided on this action. –Type of Task Order –Performance Period

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 9 Unit 7 - “Issuing the Task Order” QA/QC the Task Order Award (3) Page 3 should be the first page of the Statement of Work (SOW). Items for the TOM to QA/QC: –Title of the Task Order –Period of Performance –TOM & Alternate-TOM (if any) –If the SOW was revised during the solicitation process, then the TOM should read the SOW carefully to ensure all changes have been included in the Task Order award.

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 10 Unit 7 - “Issuing the Task Order” QA/QC the Task Order Award (4) The TOM should find the Surveillance Plan at the end of the SOW. The TOM should review the SURV to ensure it is complete and accurate.

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 11 Unit 7 - “Issuing the Task Order” FAQ’s Q: I thought that my Task Order was going to be “Time & Materials” but it says that it is “Cost Reimbursable”. What should I do? A: If any discrepancies are noticed upon inspection of any portion of the Task Order Award document, the TOM should contact the CO immediately.

NWPP Multiple-Award Technical Support Contract (eff. 08/2005) Unit 7 12 Unit 7 - “Issuing the Task Order” Next Steps Managing the Task Order Unit 8 Modifying the Task Order Unit 9 Closing Out the Task Order Unit 10