1 Where do you start? Which award do you apply for? 2005 H2E Awards Workshop 2004 Environmental Leadership Award Winners

: Why apply? Award Ceremonies What do I need to do to get an award? Forms and deadlines Tips and tricks Today’s Objectives

3 Award Schedule December 1, 2004-February 15, Accepting applications February 15, Applications must be received by this date to be reviewed March 21, Award winners will be contacted March 25, Public Media Announcements April 12, H2E Award Ceremonies & H2E Workshop at Environmental Summit (Chicago) May 3, Environmental Leadership Award ceremony, AHA Annual Meeting, Washington, DC Award ceremonies at ASHES, AHRMM, HOSPAA and other meetings ** Create your own Award Ceremony at your facility!

4 Before Applying….. You must be a Partner or a Champion Can join in conjunction with award application Understand the different awards…

5 Award Categories For Partners (healthcare facilities) only: *Making Medicine Mercury Free Environmental Leadership Sustained Environmental Leadership Partners for Change Partners Recognition For Champions (non-hospitals) only: Champions for Change

6 MMMF Award Apply Anytime!!! 2005 Priority – MOU Goal Criteria: substantial mercury reduction Complete self-certified list of mercury-elimination activities Award given to all eligible hospitals A one-time award Bi-Monthly Teleconferences January 28, 2005

7 Environmental Leadership Most prestigious award Only a hand-full are given out each year Can receive award each year Previous winners become Sustained Environmental Leaders Presented at AHA national meeting

8 Partners for Change Award Given to hospitals that have made strides in waste reduction & Hg reduction, (may or may not qualify for MMMF) Award given to a high number of hospitals Award can be received annually

9 ELA and PFC Application Categories I.General Waste and Environmental Infrastructure II. Mercury Elimination III. Solid Waste Reduction, Recycling and Reuse Initiatives IV. Regulated Medical Waste Reduction (RMW) and Treatment Technologies V. Hazardous Chemical Waste Minimization Programs VI. Environmentally Preferable Purchasing (EPP) Products and Practices VII. Facilities Appendix A: Recycling and Reuse Data Checklist

10 PFC Eligibility Guidelines Applicants must have: Implemented a source Reduction, Reuse, and/or Recycling program whereby at least 10% of total waste has been recycled, reduced or reused. Have the following policies in place and be implementing the following plans/programs at some level, but full implementation may not have been necessarily been achieved. mercury elimination program waste management plan that includes a waste reduction and pollution prevention policy regulated medical waste reduction and management program

11 ELA Eligibility Guidelines Applicants must have… Met the Making Medicine Mercury Free award criteria. A 25% recycle, reduce or reuse rate A waste management plan that includes a waste reduction and pollution prevention policy. A regulated medical waste reduction and management program in place. A “environmentally preferable purchasing policy” in place. A long-term, sustainable environmental programs that have become institutionalized that can serve as model practices for the industry. Innovative programs, techniques, processes and policies that increase environmental performance. Efforts might include collaboration with the community, educational programs and cost accounting.

12 Partner Recognition Designed to encourage hospitals that are new to program Hospitals must meet self-set goals for the year to receive award Given to all hospitals that fulfill criteria No ceremonies are planned for Partners receiving recognition

13 Champions for Change Award Designed to recognize Champions for helping to promote H2E Must describe and document their activities in promoting H2E Given to a select handful of Champions

14 How often can I apply? Annual Awards Applications accepted from Dec-Feb H2E Environmental Leadership Award –H2E Sustained Environmental Leadership Award H2E Partners for Change Award H2E Recognition One Time Award Making Medicine Mercury Free Award Applications accepted throughout the year!

15 Deadline H2E is accepting award applications from December 1, 2004 until February 15, All applications must be received by close of business on February 15th. This deadline is for both ed electronic files and mailed hard copies. Submittal Process an MS Word copy of the application by February 15, 2005 to Include as many supporting documents as possible in an electronic format. Please use your facility name in the subject line. Jolie Patterson Rosst will reply to this to confirm receipt of your application. If she does not reply within 1 business day please either re-send your application or call to notify H2E staff that you are having a technical problem. Submit by mail 3 copies of your application with all supporting documentation including documentation that you were not able to include in your version. The mailing address can be found on the application cover page. Important Details to Note Incomplete or late award applications will not be considered for this award cycle. No supplemental materials will be allowed after February 15, Award application materials become the property of H2E -- they will not be returned. All applications require supplemental documents to support the information you present. Please limit these materials to no more than 10 pages for the Partner Recognition application and 15 pages for all other applications. Supporting documentation refers to sample policies, training programs, tracking forms, and other information that could serve as a model for other Partners. We discourage the use of electronic presentations and meeting minutes as supporting documentation. How to Apply – for all awards

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17 Can I apply for more than one award? YES… but Each award is designed to recognize healthcare facilities at a different level of environmental achievement. Refer to the award criteria for each award to determine which one best fit your facility’s accomplishment to date. You may apply for the Making Medicine Mercury Free Award along with the H2E Partners for Change Award -- provide complete application forms and materials for each award. The applications and the supporting materials are reviewed by different panels.Making Medicine Mercury Free AwardH2E Partners for Change Award H2E Environmental Leadership Award applicants must also meet the MMMF award criteria so do not apply for both awards. Winners of the ELC Award get 2 award plaques. H2E Environmental Leadership Award

18 Can I be considered for an award that I did not apply for? Yes but under special circumstances. if you submitted an application for the H2E Environmental Leadership Award but did not necessarily meet all the criteria for that award, you still may be eligible for a H2E Partners for Change Award or a Making Medicine Mercury Free Award. H2E Environmental Leadership AwardH2E Partners for Change AwardMaking Medicine Mercury Free Award If you applied for an H2E Partners for Change Award, but did not meet all the criteria for that award, you will be eligible for H2E Partner RecognitionH2E Partners for Change AwardH2E Partner Recognition

19 More FAQs Can I apply for the Mercury Award if I have not met all of the criteria? No, applying for the award essentially assumes you have met all of the criteria. If you have not met the criteria, keep working on your program and apply when you’re there. What supporting materials should I include? Each award application must include the award cover sheet, the specific awards checklist and any supporting documentation to confirm the work. Also, we invite you to include examples of innovative work that can be shared with other facilities. Can I apply for a Partner Award as a health system? We encourage individual facilities to apply for awards separately. Can I apply for an award if I have RCRA, EPA, OSHA or other environmentally related violations? Please contact the H2E program if you’ve had past violations. Ongoing or current enforcement actions may preclude you from applying.the H2E program

20 Tips and Tricks We expect a lot of applications Keep your applications short and concise Do not send copies of communications, powerpoint presentations Do send synopsis of work done You may apply for more than one award each year Each award has different requirements Submit a separate application for each award Start early! And get your applications in on time!

H2E Program Contacts Toll Free Hotline: Laura Brannen, H2E (603) Janet Brown, Partner Coordinator (718) JOLIE ROSST, Awards Coordinator (800)

22 H2E Award Winners

23 Environmental Leadership Award Winner! “Success breeds success. The recognition, excitement and positive publicity encourage increased participation in our environmental stewardship programs, and spur new initiatives among our staff.” -- Bruce A. Cadwallender, Safety Director University of Michigan Hospitals & Health Centers, Ann Arbor

24 Partner Recognition Winner...."receiving an H2e recognition award is a great validation of our program; instead of it being just me saying we have a great program, its now officially recognized. That makes a big difference to our leadership." Tom Badrick, Legacy Health System, Portland, Oregon Recycling Specialist

25 MMMF and Partner for Change Award Winner “Hartford Hospital has received the Partner’s for Change Award in 2002, 2003 and 2004 as well as the Making Medicine Mercury Free Award in The award process has helped the institution more closely gage what has been happening with our environmental management system over this time period and has allowed the hospital to set realistic goals to improve our waste amounts and bottom line.”

26 MMMF and Partner for Change Award Winner Over the past 6 years, Hartford Hospital was able to reduce hazardous waste amounts by over 70% and medical waste 50%. These levels have been either remaining constant or decreasing as the institution continues its waste minimization efforts. The reduction of waste has improved our overall financial costs, not only on the disposal side, but on the front end as well. “The recognition that our institution has received from gaining the awards has given us all of the above as well as respect in the community for our environmental efforts.” Mike Tortora, Industrial Hygienist Hartford Hospital, Hartford, CT