ANAC ANAC Annual Chapters Leadership Meeting Hyatt Regency Jacksonville Riverfront Jacksonville, Florida November 19 th. 2009

AGENDA Welcome & Introductions ANACANAC BOD & National Staff Committee Business Update 2009 Chapter Award Recipients Roundtables / Feedback Evaluation & Wrap Up

Committee Business Update: Overview ANACANAC Mission Statement Annual Chapters Committee Report Review of Reporting Deadlines Review of 2008 reporting stats Change in Chapter Bylaws

ANAC’s ANAC’s MISSION STATEMENT

ANAC’s ANAC’s Mission Statement …to promote the individual and collective professional development of nurses involved in the delivery of care to persons infected and affected by the Human Immunodeficiency Virus (HIV)……..

ANAC’s ANAC’s Mission Statement (cont’d) ….to promote the health and welfare of infected persons by: creating an effective network among nurses in AIDS care studying, researching and exchanging information, experiences, and ideas leading to improved care for persons with HIV/AIDS infection

ANAC’s ANAC’s Mission Statement (cont’d) ….to promote the health and welfare of infected persons by: providing leadership to the nursing community in matters related to HIV/AIDS infection advocating for HIV infected persons promoting social awareness concerning issues related to HIV/AIDS infection

ANAC’s ANAC’s Mission Statement (cont’d) Inherent in these goals is the abiding commitment to the prevention of further HIV infection

ANAC 2009 ANAC Chapters Committee Report

Annual Chapters Committee Report 41 Active chapters 3 disbanded - W. Michigan, Four Corners and Utah 3 Special Interest Groups ( SIG’s) North Central Alabama New Orleans Connecticut 1 Chapters in Formation (CIF’s) Golden Gate Minneapolis thinking of forming

Annual Chapters Committee Report 3 Chapters Committee conference calls this year and one face to face meeting at 2008 conference Chapter Reporting updates Chapter issues / problems / achievements National Office Reports Board feedback Chapter Leadership Meeting planning

ANAC ANAC Chapter Reporting deadlines

Reporting Deadlines: September Nominations & Ballots prepared October Chapter Elections To allow completion and submission of Leadership List

Reporting Deadlines: November 1 Leadership List due To update website and chapter leader contact information by year end If contact info changes, let Chapter Chair or liaison know

Reporting Deadlines: January 31 Annual Chapter Reports due Self Assessment Lobbying & Authorization Statements ( Chapter FEIN# + President Name + Chapter Name) **Treasurer Report** **Bank statement – year end**

Reporting Deadlines: Annual Chapter Financial Reports ****Allows National to comply with April 15 th. tax reporting deadlines Failure to submit reports may impose hefty fines on individual chapter by IRS Responsibility of outgoing President

Reporting Deadlines: **New Reporting Requirement** **New Reporting Requirement** due to Change in Tax laws(savings, checking) Submission of individual chapter annual bank account totals To submit for 2006, 2007, 2008 and 2009 Will be added to Treasurers Report

Reporting Deadlines: Annual bank account totals reporting 20 received so far 24 more to respond

Reporting Deadlines: March 1 – Late reminder to Chapter Presidents for incomplete reports April 1 – Recommendation of Chapter Charter revocation Letter sent to chapter members

Reporting Deadlines: June 15 – Chapter Recognition Award submission deadline Eligibility: - Met all reporting deadlines for 2 consecutive years

Reporting Deadlines: December, June, & September 1 Deadline for Chapter / SIG / CIF articles submission to ANACdotes

Year round reporting: Consider submitting to web-site: Chapter activities Chapter Member recognition Updating chapter histories Send to Chapter Chair

ANAC ANAC Chapters 2008 / 2009 Reporting Stats

2008 Reporting Stats: Reports very slow to come in 6/44 (13%)Chapters submitted ALL reports by deadlines and eligible for chapter award 5/44 (11%)chapters still not completed all submissions

2008 Reporting Stats: Leadership lists ( 44 chapters) 20/44 (45%)received by Nov.1 st. deadline (10/29/08 -11/1/08) 21/44 (47%) received between Nov. 23 rd. and April 30 th.

2008 Reporting Stats: Self Assessment Reports ( 44 Chapters) 16/44 (36%) received by Jan. 31 st deadline (10/26/08 – 1/30/09) 24/44 (54%) received between Feb 2 nd. and May 24 th.

2008 Reporting Stats: Treasurers Reports ( 44 Chapters) 18/44 (41%)received by Jan.31 st deadline (10/26/08 – 1/31/09) 20/44 (45%)received between Feb 2 nd and May 1 st.

2009 Reporting Stats: Leadership Lists (41 Chapters) 8/41(19%) received by Nov.1 st. deadline (10/29/09 -10/30/09) 11/41(26%) received between Nov. 2 nd. & Nov 18 th. 22/41(53%) still not submitted

ANAC ANAC Chapters Sample By Laws – Proposed Change

Chapter By-Laws: Proposed Changes Re: Article III: Membership Section 2: Qualifications and Privileges Item C: Associate Members Request by Rhode Island to allow student (Associate members) to hold elected office, vote and serve on local committees at local chapter level

Chapter By-Laws: Rationale Significant disparity in allowing affiliate members( non-nurses) these privileges Need to allow all chapters the same opportunity, therefore requires change in sample chapter bylaws

Chapter By-Laws: Next Steps: Consensus at this meeting ANACPresent to ANAC BOD in January If approved, changes will be made to Sample Chapter Bylaws Chapters will have the option to change their bylaws using the approved process.