University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 How a CRIS can drive improvements in information management Anna Clements, Data Architect Helen Reddy, Senior Research Policy Officer

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010  Research assessment in the UK  How we did it  Information management principles  CERIF-CRIS : exemplar and enabler

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 Research assessment in the UK Research Assessment Exercises have been going in UK since 1986 – the main purpose being to distribute public money on the basis of research excellence. The last exercise (RAE2008) determined the distribution of a third of research income in UK > £1.5 billion. It also affects reputation and league tables … so the two main things a researcher is motivated by.. money to do research and reputation.

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 RAE to 90% Outputs Environment Esteem Expert peer review Up to four outputs Research strategy, students, income and infrastructure Prizes, fellowships of learned societies, etc. 5 to 25%

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 RAE to 90% Outputs Environment Esteem Expert peer review Up to four outputs Research strategy, students, income and infrastructure Prizes, fellowships of learned societies, etc. 5 to 25% Informed by citation analysis Research environment Research strategy, students, income and infrastructure Impact Impact statement with case studies - one per 5/10 staff submitted Proposed for REF %25% 15%

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010  Bringing data from across the University together Academic independence … and Units!  Going back to 2001 Legacy systems * Lots to check So how did we prepare for RAE2008 We expected challenges ….

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 And so on …

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 Corrected data at source  Spreadsheets back and forth Brought data together  Inflexible data views so poor reporting (not cerif) Some data accessible online  But much was not.. spreadsheets again Publications data fit for purpose  But issues with other data We did some things right..but could be much better

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010  Improve data management across the Institution So how do we reduce burden?

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 Institutional Asset No silos * High level Share Data Enter once and reuse Make data accessible Online * In context Information management principles 1

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 Assign trusteeship Responsible * Confidence Make secure Policy * Technical Standards CERIF * Authority files Information management principles 2

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 People Senior Managers * Data Architect * Data Managers Policy Stewardship * Data Access * Annual Report Procedures Quality control * Data flows Systems CERIF-CRIS * Joint with Aberdeen * BI Tool So what are we doing

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 Uploaded Bibtex, Refman CERIF CRIS CERIF-CRIS as exemplar and enabler shared accessible trustee secure standards Sherpa-Romeo JISC funded CRISPool

University of St Andrews How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010 Thank you for listening Anna Clements, Data Architect Helen Reddy, Senior Research Policy Officer