OPSM 301 Operations Management Class 19: Project Management: MS Project Koç University Zeynep Aksin

Using Microsoft Project Program 3.1

Using Microsoft Project Program 3.2

Using Microsoft Project Program 3.3

Using Microsoft Project Program 3.4

Using Microsoft Project Program 3.5

Using Microsoft Project Program 3.6

Using Microsoft Project Program 3.7

Exercise: Advertising Campaign ActivityPredecessorsTime Resource Progress A. Media bidsnone2 wks Ali100% B. Ad conceptnone6 Veli100% C. Pilot layoutsB3 Veli30% D. Select mediaA8 Ali20% E. Client approvalA,C6 Veli0% F. Pre-productionB8 Ali0% G. Final productionE,F5 Veli0% H. Launch campaignD,G0

Advertising Campaign project in MS Project  Open MS Project, Select View-> Gantt which should be the default  Enter task names  Enter durations  Enter precedence relationships, view network  View critical activities: Project>Filtered for:critical  Suppose we assign the above tasks to different people: Ali and Veli (Tools>Assign Resources)  View>Resource Graph  Level resources to alleviate conflict  Track project progress

Resource Allocation in Project Management  So far: CPM/PERT methods for scheduling  Ignored resource constraints  In reality, each task requires at least one resource, resources are mostly shared  Resource allocation is assignment of resources to scheduled tasks –Scheduleds may have to be changed to accommodate resource issues

Resource Loading  The amount of load on each resource (summation over all tasks which need that resource) on a period-by-period basis  Good tool in early scheduling  A seperate histogram for each resource is developed

Resource Leveling Objectives:  Minimize the period-by-period variations in resource loading by shifting tasks within their slack allowances  Minimize over-usage of resources  Create a smoother distribution of resource usage –Reduced set-up costs (hiring, training, laying off) –Improves morale –Needs less hands-on managemet

Different Approaches possible  If time constraint is the priority, no adjustments should be made on the critical path  If resource constraint is the priority, project duration can be extended by adjusting critical activities  Earliest and Lates Start Times and Slack information is used in Resource Leveling  MS Project facilitates resource leveling