1 Microsoft Project Pro CHAPTER 4 Viewing Project Information

2 Understanding Project Information Categories There are three major categories in the project database: Task information Resource information Assignment information

3 Task Information Category When we start entering project information, typically we enter tasks and associated information such as duration, date constraints, deadlines, and task dependencies.

4 Resource Information Category Then we enter resource names and associated information such as standard rate, overtime rate, and working times calendar. These all fall under resource information category.

5 Assignment Information Category Information associated with an assignment includes the amount of work, the assignment start and finish dates, the cost for the assignment and so on.

6 Accessing Your Project Information Using Views To switch different view, do the follow: 1. Click view and then look for the view you want 2. If the view you want is listed, click its name. if the view is not listed, click More Views. The full list of available Microsoft Project views appears. 3. Double click the view you want. It appears in Microsoft Project workspace, replacing the previous view.

7 To Show the View bar 1. Click View, View Bar. The bar appears on the far left edge of the Microsoft Project window. The same views that appear on the View menu are listed on the View bar. 2. Click on the name or icon to switch to that view.

8 Add your favourite view to the View menu 1. Click View, More Views. 2. Click the view you want to add to the View menu and then click Edit. 3. In the View Definition dialog box, select the Show In Menu check box

9 Categories of Microsoft Project Views Gantt charts Network diagrams Graph views Sheet views Usage views Forms Combination views

10 Working with Gantt charts Gantt charts are a special type of view used extensively in project. Gantt chart show tasks information in the sheet portion of the view, the corresponding bar graph shows the task’s duration, start and finish dates, and task relationships.

11 Working with Network Diagrams Network diagrams are a special type of graph view that represents each task and associated task information in a separate box, or node. The nodes are connected by lines that represent task relationships. Network diagram views are also referred to as PERT charts.

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13 Working With Graph Views Present project information in a pictorial representation tat more readily communicates the date.

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15 Working With Sheet Views Are spreadsheet-type views that are divided into columns and rows, and in which each individual field is contained in a cell.

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17 Working with Usage Views Are made up on the left side and a timesheet on the right. Together with timescale, the timesheet can show work, cost, availability, and other data broken out by time, that is timephased.

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19 Working with Forms Are specialized views that include text boxes and grids in which we can enter and review information in a way similar to a dialog box. Shows fundamental information about the task, along with information about assigned resources and predecessor tasks.

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21 Working with Combination Views Combination views are grouping of two views in a split screen

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