SE Joint Firelink and FiReControl Project

CFO Martin Burrell FiReControl and Firelink Project Director CFO Martin Burrell FiReControl and Firelink Project Director

Objectives  General update on the Firelink and FiReControl projects  Introduce the papers submitted separately  Advise of forthcoming regional decisions  General update on the Firelink and FiReControl projects  Introduce the papers submitted separately  Advise of forthcoming regional decisions

Firelink  Airwave – Macquarie ( New owners ) implement change of Airwave management team.  Firelink schedule Confusion over call off items functionality and use for Regional control (Pump Bay Voice Terminals). May delay Statement Of Brigade Requirements. (SOBR) Take up of early Mobile Data Terminals may affect schedule as these are due to be fitted at Phase B of Firelink IDDS – will now be Quality Audited by Mason Communications. A marked improvement is expected. Currently no SE IDDS signed off.  Airwave – Macquarie ( New owners ) implement change of Airwave management team.  Firelink schedule Confusion over call off items functionality and use for Regional control (Pump Bay Voice Terminals). May delay Statement Of Brigade Requirements. (SOBR) Take up of early Mobile Data Terminals may affect schedule as these are due to be fitted at Phase B of Firelink IDDS – will now be Quality Audited by Mason Communications. A marked improvement is expected. Currently no SE IDDS signed off.

 Costs Multimillion pound budget for interim solution. Taskforce meetings in FRS’s starting 1 st October. PBVT costs could double to meet FiReControl requirements. (Request To Talk function must be added) On going concerns over cost of call off contract  Costs Multimillion pound budget for interim solution. Taskforce meetings in FRS’s starting 1 st October. PBVT costs could double to meet FiReControl requirements. (Request To Talk function must be added) On going concerns over cost of call off contract Firelink

FiReControl

Accommodation

 Practical completion/lease due 14 th May 07  Early occupation an option, but other considerations (business rates, H&S)  Facilities management & other decisions needed from the region if the LACC is not making decisions by early December Facilities Management (by early December); Utilities, early occupation; etc (April/May 08)  High quality building  Security checks on all staff and Board Members – 3 month process  Practical completion/lease due 14 th May 07  Early occupation an option, but other considerations (business rates, H&S)  Facilities management & other decisions needed from the region if the LACC is not making decisions by early December Facilities Management (by early December); Utilities, early occupation; etc (April/May 08)  High quality building  Security checks on all staff and Board Members – 3 month process

Business Case  There is to be a review of Assumptions – led by Finance Working Group  Bottom Line more important than principles and discussion  Current operating costs being requested through Finance Working Group Needs to take account of costs of “out-of-scope” and “in-scope, in- FRS”, I.e. costs that will remain with FRS after cutover  Benefits management – ongoing cost reporting (again through FFWG)  There is to be a review of Assumptions – led by Finance Working Group  Bottom Line more important than principles and discussion  Current operating costs being requested through Finance Working Group Needs to take account of costs of “out-of-scope” and “in-scope, in- FRS”, I.e. costs that will remain with FRS after cutover  Benefits management – ongoing cost reporting (again through FFWG)

Implementation Funding  New burdens process gradually being understood – not a bid or a claims process, but CLG submits estimates Some finance has been confirmed in Circulars Some held back “depending on Checkpoint 1 and Resource Plan” May shortly have to do rapid response on 3-year budget needs  Grant structure all altered – future funding may be RSG (resisted by FFWG as not flowing), or ring-fenced, or passed to Region to disburse to FRSs  New burdens process gradually being understood – not a bid or a claims process, but CLG submits estimates Some finance has been confirmed in Circulars Some held back “depending on Checkpoint 1 and Resource Plan” May shortly have to do rapid response on 3-year budget needs  Grant structure all altered – future funding may be RSG (resisted by FFWG as not flowing), or ring-fenced, or passed to Region to disburse to FRSs

Transition Planning  Transition plans being developed;  Transition Governance letter from Peter Betts requesting CFOs to sign off prioritisation of FiReControl and readiness of internal FRS project structures  Checkpoints and Gates to be signed off by CFO/PO. Some information still awaited from EADS and CLG  Some S31 funding now, more depending on progress  Major risks: data/IT systems; Convergence (information from EADS/CLG delayed)  EADS: Not where they would wish to be, but confident in achieving Oct 09 cutover  Transition plans being developed;  Transition Governance letter from Peter Betts requesting CFOs to sign off prioritisation of FiReControl and readiness of internal FRS project structures  Checkpoints and Gates to be signed off by CFO/PO. Some information still awaited from EADS and CLG  Some S31 funding now, more depending on progress  Major risks: data/IT systems; Convergence (information from EADS/CLG delayed)  EADS: Not where they would wish to be, but confident in achieving Oct 09 cutover

General  LACC Shadow company incorporated 14 th Aug Registered Number First board meeting to be set up – 1 st week November? Insurance SLAs  HR policies being drafted for decision by LACC early 2008 Shift patterns Staffing numbers Staff selection measures Terms and conditions  LACC Shadow company incorporated 14 th Aug Registered Number First board meeting to be set up – 1 st week November? Insurance SLAs  HR policies being drafted for decision by LACC early 2008 Shift patterns Staffing numbers Staff selection measures Terms and conditions

Decisions required by Regional Management Board 1.South East Fire and Rescue Company LTD Formulation of LACC Agree Members’ Agreement, Memorandum and Articles of Assoc. 2.Cost Apportionment 1.South East Fire and Rescue Company LTD Formulation of LACC Agree Members’ Agreement, Memorandum and Articles of Assoc. 2.Cost Apportionment

Decisions required by Regional Management Board  HR 1.TUPE - FRSs or LACC to make redundancies? 2.RCCD recruitment – Panel interview RMB representation  Financial and Legal Support 1.Recruit Regional Treasurer + buy in specialist advice as and when required via Diane Henshaw  HR 1.TUPE - FRSs or LACC to make redundancies? 2.RCCD recruitment – Panel interview RMB representation  Financial and Legal Support 1.Recruit Regional Treasurer + buy in specialist advice as and when required via Diane Henshaw

Questions?