ISO14001 Registration - Should we register How to select a registrar What to expect How to prepare Suzanne W. Sessoms, PE Excel Partnership (910)

Registration Process Decide to Register Select Registrar Agree on Scope of Registration Select Audit Team/Leader Schedule Pre-assessment/Phase 1/ Phase 2 activities Pre-assessment (optional) Phase I - Document Review Phase II - Interviews/Documentation-Records Review Registration Decision Follow-up Surveillance Re-registration

Decision to Register Internal Motivators –Better Compliance Assurance –Reduced Costs/Liabilities –Pollution Prevention External Motivators –Customers –Competitors –Regulatory Flexibility –Environmental Activist Groups –Community –Insurance/Banking

Criteria for Registrar Selection Accreditation Status/Industry Experience Auditor Selection/Training Protocol EMS/Registration Approach Potential Conflicts of Interest/Integration Potential Total Cost

Accreditation Status/ Industry Experience Accreditation Status –US –International –Quality/Environmental Industry Experience –Customers –Competitors –Credibility –Understand

Auditor Selection/Training Protocol Quality or Environmental Background Formal Training OJT Audit Team Make-up Audit Team Leader Selection

EMS/Registration Approach EMS Approach Consideration –Interpretation of standard –Non-prescriptive –Focus on business needs Registration Approach Considerations –Well-defined system –Customer/supplier relationship with registrar –Total value –Process to grant or withdraw registration

Potential Conflicts of Interest/ Integration Potential Potential Conflicts of Interest –Training –Consulting –Competitors –Customers –Suppliers Integration Opportunities –Integrated audits

Total Cost Application fee Preparation fees Initial visit Manual or document review Pre-assessment audit Registration assessment Partial or full re-assessment Surveillance audits

Prepare to be audited Agree on scope/timing Complete pre-audit questionnaire Phase I - Documentation Review/Site Tour –Prepare site/location/organization statistics –Share EMS Description –Summarize significant aspects –Summarize regulatory requirements Phase II - Interviews/Document-Records Review –Prepare management team –Ensure personnel are available –Ensure documentation and records are readily available

Registration Decision/ Options for Follow-up Recommend registration (after correcting minor non-conformances) Partial re-audit required (within 3 mos.) Full re-audit required

Registration Maintenance Surveillance audits Sampling plan for multiple sites Use of internal auditors as part of registration/surveillance audit team Re-registration