Sabbatical Leave Workshop Presented by Sabbatical Leave Committee Thursday, September 17, :00-4:00 pm, MD-329

Conditions Governing Sabbatical Leave – Dan Sourbeer Purpose Education Code § Palomar College-Palomar Faculty Federation Contract (Article 9.12) Eligibility Duration 2

Ed Code The governing board of a community college district may grant any employee of the district employed in an academic position, a leave of absence not to exceed one year for the purpose of permitting study or travel by the employee which will benefit the schools and students of the district. The governing board may provide that such a leave of absence be taken in separate six-month periods or separate quarters rather than for a continuous one-year period, provided that the leave of absence for both of the separate six-month periods or any or all quarters shall be commenced and completed within a three-year period. Any period of service by the individual intervening between the two separate six-month periods or separate quarters of the leave of absence shall comprise a part of the service required for a subsequent leave of absence.

PFF Contract A faculty member must be tenured and must have served for at least six (6) consecutive years preceding the year in which the sabbatical leave may be granted The number of eligible faculty members on sabbatical leave during any one (1) semester shall not exceed five percent (5%) of the eligible faculty members who are under contract as of September 15 of the academic year in which application is made A sabbatical leave may be granted for one (1) year (two (2) semesters) at one-half (½) pay or for one (1) semester at full pay.

Activities Eligible for Sabbatical Leave (Article ) – Richard Hishmeh Develop creative work Independent study involving research, study, and/or experience Formal lower division, upper division, and/or graduate work* Travel for research, study, and/or experience in your field Participate in a temporary research or work assignment in private business/industry or government. 5

Exemplary Reports - Jenny Fererro Discussion of examples Once reports are submitted, the Committee meets to review & approve Approved reports are forwarded to the President to read Reports are forwarded to the Library and become a part of the permanent collection of reports All reports must be professionally presented 6

Important Dates (Article 9.12): Fall /15Submit Notification of Intent letter 10/9Application due to Department Chair 10/16Application due to Dean 11/02Signed applications due in Instructional Services by 5 pm 11/05SLC conducts initial review of applications 11/20Notice to applicants of any necessary revisions Timeline Office of Instructional Services/Sabbatical Leave website Timeline Timetable and Planning - Jenny Fererro 7

Spring /22 Application revisions due to SLC or sooner 02/04SLC completes review of applications 02/23SLC submits recommendation of sabbaticals for to Superintendent/President 03/08Governing Board takes action on sabbatical leave applications 8

Sabbatical Leave Forms - Kathy Young 1. Notice of Intent 2. Application and Revision 3. Report Extension 4. Sabbatical Leave Final Report Forms Forms Office of Instructional Services website 9

Sabbatical Leave Forms - Patty Deen Sabbatical Leave Application & Revision District Equipment 6. Description of Final Report 7. Additional Comments & Documentation 8. Signature Page 1. Abstract 2. Sabbatical Work A. Course of Study B. Research/Project C. Creative Work 3. Benefits to District and Students 4. New Skills / Knowledge Sabbatical Leave Forms

11 Abstract Guidelines - Patty Deen The abstract is a well-written and concise summary of the entire project. The abstract is read and approved by the Board. It becomes part of the published record and open to the public. Abstract length varies by project. Typical length ranges from 100 to 300 words.

12 An abstract should outline five elements: 1.What is the sabbatical focus, purpose, subject or area of interest? 2.What sabbatical activities do you plan to complete? 3.How do you intend to accomplish the activities? 4.How will you document these activities in your final report? 5.How will your activities and accomplishments help the district? Helpful Hint: Write your abstract last! Abstract Guidelines - Patty Deen

Application Process - Kathy Young Resources (many people can help): SLC Division mentor, Dept. Chair, Dean Complete each section thoroughly and clearly – provide detail and specifics Complete and review the application and make a copy for yourself Allow adequate time for Dept. Chair and Dean to review before November 3 deadline Submit hard-copy of application Dept. Chairs included in feedback loop Sabbatical Leave Forms 13

Completion of Commitments - Paul Kelly Devote full-time to sabbatical leave activities Planning for written report: determine what documentation and final product(s) you need to write a thorough report which reflects the project approved by the sabbatical leave committee Submit report on time: Fall 2016 sabbatical – report due April 1, 2017 Spring 2017 sabbatical – report due September 1, 2017 Sabbatical Leave Forms 14

Preparation of Final Report - Paul Kelly Must include copy of original application Must include final report form with your signature, Dept. Chair, and Dean Must match what is stated in application Must be professional as it is a public document and is stored in archives For textbook revisions, submit both old and new versions Reports should be put in a labeled notebook 15 Sabbatical Leave Forms

Revisions to Approved Sabbatical Leave – Lily Glass When in doubt, contact sabbatical co-chairs Submit revisions for approval before work/activity begins When any part of the section is changed, the whole section must be redone. (Article ) Accident, illness, or compelling circumstances to cancel — must notify Vice President for Instruction 16 Sabbatical Leave Forms

Sabbatical Leave Committee Dan Sourbeer – Co-Chair, Interim Vice President for Instruction Patty Deen – Co-Chair, and Mathematics and the Natural & Health Sciences Jenny Fererro – Senate Representative Rand Green – Arts, Media, Business & Computer Science Richard Hishmeh – Languages & Literature Paul Kelly – Dean, Career, Technical and Extended Education Kathleen Young – Social and Behavioral Sciences Lily Glass – Career, Technical and Extended Education (at large) Vacant – Student Services (at large) Vacant – Library 17