Management & Development of Complex Projects Course Code MS Project Management Project Life Cycle & PM Process Groups Lecture # 4

In previous Lecture, we have discussed about  PMBOK  10 Knowledge Areas & Processes groups  PMBOK Extensions  Usage of documents in relation to complexity of project Summary of Previous Lecture

What is a Project Management Source PMBOK5, PMI, USA

What is a Operations Management Source PMBOK5, PMI, USA

Operational Stakeholder in Project Management Source PMBOK5, PMI, USA

Organizations & Project Management Source PMBOK5, PMI, USA

Organizational Strategy & Project Management Source PMBOK5, PMI, USA

Project Life Cycle Source PMBOK5, PMI, USA

Project Life Cycle Source PMBOK5, PMI, USA

Characteristics of Project Life Cycle Source PMBOK5, PMI, USA

Characteristics of Project Life Cycle Source PMBOK5, PMI, USA

Characteristics of Project Life Cycle Source PMBOK5, PMI, USA

Characteristics of Project Life Cycle Source PMBOK5, PMI, USA

Project Phases Source PMBOK5, PMI, USA

Some Characteristics of Project Phases Source PMBOK5, PMI, USA

Example of Single Phase Project Example of Overlapping Multi Phase Project Example of Sequential Multi Phase Project Source PMBOK5, PMI, USA

Project Life Cycle  It has been recognized for some time that projects exhibit a life cycle comprising of a number of discreet stages, which as identified by various authors can range from 2 to 12.  When it is about the development of a product, the same is divided into two phases – product development and implementation

Construction Project Life Cycle  According to Royal Institute of British Architects (RIBA). Life Cycle comprises of inception, feasibility, outline proposals, scheme design, detailed design, production information, bills of quantity, tender action, project planning, operations on site, completion and feedback  According to PMI Project Life Cycle comprises of 5 process groups of Project Management.

The Project Life-Cycle Initiation Planning Implementation Closure Monitoring, Evaluation & Control

The Five Project Management Process Groups Initiation Planning Implementation Monitoring, Evaluation & Control Closure Defines and authorizes the project (or a phase of the project). Refines the project goal, scope, requirements etc. and develops the project master plan. Brings together all required resources to undertake the project in accordance with the master plan. Formalizes acceptance of the project output by the project customer and brings the project to its end. Monitors the project to identify and assess shortfalls and variances and initiate corrective action if needed.

Process Group Overlapping Relationship

Overview of Project Initiation  Awareness of the need for change (situation, context) and  Recognition by stakeholders that only a project can bring about the desired change  Consideration of project options  Collection of basic information to perform a preliminary project feasibility assessment and determine possible project costs and outcomes (positive and negative)  Preparation of a formal project proposal for consideration by the project sponsors  Undertake a detailed project feasibility study if required  Decide whether project should be pursued, put on-hold for a future time or rejected  Make contracts with key stakeholders, issue project charter and assign resources for the project  Move the project into the (detailed) planning phase

Project Charter According to the Project Management Institute, the Project Charter is the document that “formally authorizes the project”. The Project Charter provides the Project Manager and Project Team with the authority to use resources for the purpose of undertaking the project. The Project Charter is usually short and is issued by the Project Sponsor or a senior official outside the level of the project organization. Some Project Charters contain brief general information about the project; others may contain specific details.

Project Planning Project Planning lays the foundation for organizing, implementing, closing as well as monitoring, evaluating and controlling a project with a view to realizing the project goal and objectives within the constraints of time, budget, given requirements and stakeholder expectations.

Project Planning Project Scope Plan Project Communication Plan Project Cost Plan Project Time Plan Project Quality Plan Project Risk Plan Project Human Resource Plan Project ProcurementPlan Project Integration Plan Process Improvement Plan Change Management Plan Configuration Management Plan Requirements Management Plan

Project Implementation Project Implementation (or Execution) follows up on the phases of project planning and initiation. Project Implementation integrates human resources and other project resource inputs (financial, physical, informational etc.) to carry out the project management plan which is the main deliverable of project planning phase.

Common Issues in Project Implementation  Stakeholders  Risks  Change Management  Monitoring, Evaluation, Control  Costs (actual > budgeted)  Time (actual > allocated)  Resource Availability  Performance  Conflicts  Quality Issues  Ethics  External Considerations Projects can be very complex undertakings and their implementation may be influenced to a substantive degree by a number of diverse considerations. Implementing projects has a lot to do with effectively managing complexity. This complexity changes in the course of a project‘s implementation.

Project Closure / Termination The closure or termination of a project marks the final phase of the project’s life-cycle: Natural Closure / Orderly Termination – The project ends after its goal has been met and it has been performed (ideally) within schedule, within budget and according to the prescribed technical performance standards (project success). Unnatural Closure / Premature Termination – The project ends prematurely because it has not accomplishing its goal due to one or more reasons (project failure).

Process Group Overlapping Relationship InitiationPlanningImplementationClosure Monitoring, Evaluation & Control

In this Lecture, we have discussed about  Project management & operations management  Project management & organization & organizational strategy  Project life cycle  Project management process groups Summary of This Lecture

End Note The best way to predict the future is to invent it

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