Trustees election: Review of instructions, openings CACHE Board Meeting, November 12-13, 2009 [Slides courtesy of PRW]

Reminder: Status   Note that trustee elections result in an invitation to serve as a Trustee of the Corporation (Bylaws 2.2.8). Elected candidates may accept or decline this invitation.   Elected candidates who accept the invitation become Trustees on 1 January following the election.

Executive Committee prepares   The Executive Committee determines the number of vacant and expiring Trustee positions deemed to be open (Bylaws 2.2.1).   No more than 21 of the Trustees shall be current or emeritus educators of academic rank (“Academic Trustees”), and no more than seven Trustees shall be current or retired employees in industry or government or consulting (“Industrial Trustees”).   The Executive Committee determines the term (not to exceed 3 years) for each open position (Bylaws 2.2.2).

Academic (21 max)TermIndustrial (7 max)Term Carol K. Hall12/31/09Jeffrey J. Siirola12/31/09 Babatunde A. Ogunnaike12/31/09Tyler B. Thompson12/31/09 H. Scott Fogler12/31/09Richard LaRoche12/31/10 Michael B. Cutlip12/31/09Joseph T. Golab12/31/10 Linda R. Petzhold12/31/09Brigette Rosendall12/31/10 Francis J. Doyle III12/31/10Gavin Towler12/31/11 Michael Henson12/31/10Chau-Chyun Chen12/31/11 David A. Kofke12/31/10 Gintaras V. Reklaitis12/31/10 Peter R. Rony12/31/10 Venkat Venkatsubramanian 12/31/10 Phillip R. Westmoreland12/31/10 Robert Hesketh12/31/10 David T. Allen12/31/11 Marianthi Ierapetritou12/31/11 Charles A. Petty12/31/11 Clare McCabe12/31/11 Peter T. Cummings12/31/11 Thomas F. Edgar12/31/11 Warren D. Seider12/31/11 Jason Keith12/31/11

Thursday’s activity  Discussion of possible nominees, as distinct from nomination.  Written biosketches must have been submitted before the election meeting.  Trustees discuss all candidates and their qualifications.  Optionally, the Trustees may conduct straw polls or use other means to judge candidate support. [Note: The objective of the straw polls is to reduce the number of nominees to an appropriate number and to gauge the strength of support for various candidates.]

  Optionally, the Trustees may discuss whether limiting the number of nominations to less than the number of candidates discussed is an appropriate strategy, given that every successful candidate must receive votes from the majority of all Trustees in office.

Friday’s activities - Nomination   Candidates are nominated by any Trustee (Bylaws 2.2.3).   Nominations do not need to be seconded (Robert's Rules, Section 66).   Motions to close nominations must be seconded, cannot be debated, and require a two-thirds vote (Robert's Rules, Section 26).

Election   The detailed balloting and counting procedures are determined by the Executive Committee and approved by the Trustees (Bylaws 2.2.5). Trustees in office but not present must be given the opportunity to participate in the election.   Recent usual procedure is to obtain votes by secret ballot from the Trustees present and by mail or ballot within a specified period of time from Trustees absent. Votes are certified by a tellers committee appointed by the Executive Committee, typically consisting of the Vice President and the Secretary.

  To be elected, a nominee must meet two tests: 1. 1.Receive votes from a majority of all Trustees then in office, including those absent from the meeting; and 2. 2.Receive more votes than other nominees not elected to an open position (Bylaws 2.2.7).   Each Trustee in office (whether present at the meeting or not) may cast a number of votes not exceeding the number of open positions and no more than one vote for any nominee (Bylaws 2.2.6).   [Note: To be elected, a nominee must receive at least as many votes as a majority of the number of Trustees in office, whether or not all Trustees voted (Test 1). Among those nominees passing Test 1 [presently 14 votes], those receiving the greatest number of votes will be considered elected in turn until all open positions are filled. The Bylaws provide for breaking last-place ties if necessary, as no more will be elected as there were declared open positions.]

Successful candidates are invited to be Trustees of the Corporation.

Ballot choices (vote for up to 5 Academic)  Incumbents  Scott Fogler, Michigan  Mike Cutlip, Connecticut  Eligible non-incumbents  Mahmoud El Halwagi, Texas A&M [Reklaitis]  Suzanne Kresta, University of Alberta [Petty]  Ed Maginn, Notre Dame [Kofke]  Wayne Bequette, RPI [Edgar]  Don Visco, Tennessee Tech [Keith]  Clair Komives, San Jose State University [Doyle]

Ballot choices (vote for up to 2 Industrial)  Incumbent  Jeff Siirola, Eastman  Eligible non-incumbents  Willis Bell, Lilly [Petty]  David Dickey, MixTech [Rosendall]  Tom Badgwell, ExxonMobil [Edgar]