FINANCE EXECUTIVE REPORT CRAIG MINIELLY

SUMMER AS VP FINANCE MAYJUNE Similar format to May Made my self readily available at the office and had several meetings when requested Sat in several meetings with the finance and investment committee Preparing the Budget Spending a lot of time in and out of the office Spent a lot of time contacting and visiting the bank in regards to VISA card

SUMMER CONTINUED JULY Postponed budget meeting July 6 th Several items from previous years budget were still being processed Due to completion of the budget much less time was required working but I still made weekly trips to the office signing cheques etc. AUGUST Orientation week and Off campus events were starting to kick off in full swing Placed orders with council Credit Card Continued updating budget and being in contact with members of the executive Acted as a support role

ORIENTATION WEEK Still Waiting on Receipts to get a final count but so far everything is going well. Still waiting on O-Kit Sales (Did not sell as many as expected) Talked with head sophs and we should have all their receipts just waiting on bills from the college (various food expenses, buses etc). BudgetActual Income $ 31, $ 9, Expenses $ (59,756.40) $ (22,629.44) Net Revenue $ (28,432.82) $ (13,279.86)

Still have a few pairs of sunglasses to sell So far raised around $ for charity (still waiting on final numbers) VERY EXCITING STUFF!!! CHARITY MERCH

HOW TO FILL OUT A CHEQUE REQUISITION 1 Return to Main 2009/2010 Budget 2009/2010 Actual 2 Office Expenses 3 Expenses 4 Office Supplies $ $ KUCSC Logo 6 Craft Supplies $ 1, $ - 7 Postage $ - 8 Total Expenses $(1,630.00) $ - 9 Net Revenue $(1,630.00) $ - 1.Contact information and Cheque Information are straight forward 2.Description of Expense 3.Item in budget pertaining to (Budget line, tab and expense) 4.Attach receipt and/or invoice

WHEN USING COUNCIL VISA We need to keep track of the expenses. I will be making a “CREDITCARD REQUISITION FORM” that must be filled out prior to me using the council credit card to purchase for a club or event. This ensures that it is easy to keep track of expenses and all council funds are accounted for. It makes more of a paper trail and holds individuals more accountable.

WHAT I HAVE BEEN DOING DIFFERENTLY Started using a cheque log which is separate from the budget. Approve the cheque requisition form and enter into the budget, wait for cheque to be printed and enter into cheque log. This contains all transactions that go through the KUCSC via cheques and VISA. Makes it easier if someone has a specific question to trace it back instead of scanning through the whole budget.

Last Years summer sales $5, This Years Summer Sales $7, That is an additional $2, in sales which is about a 49% increase!! KINGS CONNECTION