“Measuring High School Graduation and Dropout Rates” Community Service Council John Kraman and Duane Brown December 12, 2013

The Mission of the Office of Student Information 1.To strengthen the State Student Information System in order to provide teachers, school leaders and school partners with timely, high quality, relevant and actionable data. 2.To support local data use by teachers, school leaders and school partners in order to improve student outcomes. 2

Student Information System Framework Data Pipeline Data Quality Data Use Data Support

CSC Discussion Topics 1.Wave Student Information System 2.Dropout Rate 3.Cohort Graduation Rate 4.Data Use Tools 5.Support and Intervention 6.Community Partnerships 4

Progress over Time Past Present Future – Plans – Challenges 5

Putting the Pieces Together

The “Wave” and How It Works 7 Data Pipeline

The Wave and How It Works 8 District Application (e.g., Local Student Information System) District Staff Vendor SIF Agent Zone Integration Server x = =

The Wave Collection 9 1.Address 2.Attendance Code Info 3.Calendar Date 4.Calendar Summary 5.Demographics 6.Discipline Incident 7.LEA Info 8.Room Info 9.School Course Info 10.School Info 11.Section Info 12.Staff Assignment 13.Staff Personal 14.Student Academic Record 15.Student Attendance Summary 16.Student Contact 17.Student Daily Attendance 18.Student Personal 19.Student School Enrollment 20.Student Section Enrollment 21.Student Section Marks 22.Term Info

Assessments: the Other Wave Data State Test Results (e.g., 3-8 OCCT and EOI) College Admissions Test Results Other College and Career Ready Test Results Interim/Benchmark Assessments ??? Early Literacy / Kindergarten Assessments ??? …more to come on the additional data 10

2012 Data Pipeline Survey 11 Districts need from the OSDE: More transparency and engagement Better communication: – Adequate advanced notice – Fewer last minute changes Better processes and documentation Better prioritization and better pacing Clearer roles and responsibilities

“Health” of the Data Pipeline 12

Data Quality Addressing Data Quality 13

Addressing Data Quality 14 Data EntryData TransmissionData ValidationData Certification

“Wizards” and Validation 15 Validation Wizards STNOwnershipXSD Data Validation

Data Certification Projects* Spring 2013 Data Certification Projects 2013 A-F Report Card Fall 2013 Data Certification Projects – October 1 Consolidated Report – Comprehensive Exit Report Spring 2014 Data Certification Projects * …with the help of the SDE’s District Accountability Data Workgroup 16

Data Quality Addressing Data Quality: Drop Out Rate and Cohort Graduation Rate 17

Drop Out Rate: The Past Entered by school districts The ability to locate students limited Duplicate dropouts in the system in the same year and over multiple years 18

Drop Out Rate: The Present Drop out pre-populated – districts able to find reentered dropouts across the state The ability to remove duplicate dropouts in the same year across districts and only count the student once as a dropout in a four year period for the cohort Only the last school accountable in the graduation rate 19

Drop Out Rate: The Future Better reporting Possible links with other states to assist in finding dropouts Possible links with Higher Ed to see if/when how dropouts fare 20

Dropout Rate 21 School District Reporting Site The Wave’s Portal Prepopulated – Less Data Entry/Cleaner Data Assistance in finding Dropouts

Dropout Rate 22

Dropout Rate 23

Cohort Graduation Rate The five-year implementation plan will cover the graduation cohorts of 2012 (entering 9th graders in ) through 2016 (entering 9th graders in ). 24

Old Graduation Rate (pre-2012) graduates (aggregate counts) + 12 th grade dropouts ( ) + 11 th grade dropouts ( ) + 10 th grade dropouts ( ) + 9 th grade dropouts ( ) + other completers

Cohort Graduation Rate: Cohort Using student-level data to calculate a Four-Year Adjusted Cohort Graduation Rate for the graduating class of 2012: 26

Cohort Graduation Rate: Cohort Using student-level data to calculate a Four-Year Adjusted Cohort Graduation Rate for the graduating class of 2016: 2016: 27

Cohort Graduation Rate 28 FY2013 October 1 Consolidated Report FY2013 SMART Report + Comprehensive Exit Report + Dropout Report

Cohort Graduation Rate 29 Graduation Cohort

Cohort Graduation Rate 30 Graduated Exited to another Diploma Issuing School Dropped Out Emigrated Died Exited to a Non-Diploma Issuing School Exited to Homeschooling Exited – Received their GED Exited – Reached the Maximum Age for Services Exited – Suspension Exited – Completed IEP, but did not receive a diploma Finished Out the Year – Returned next fall (same school) Exited – Over Compulsory Age Permanently Incapacitated

Cohort Graduation Rate 31 FY2012 – 8 th Grade FY2013 – 9 th Grade += FY2016 FY2012 – 8 th Grade FY2013 – 8 th Grade += Not Yet Determined FY th Grade += FY2015 FY th Grade FY th Grade +

Data Use Providing teachers, school leaders and school partners with timely, high quality, relevant and actionable data 32

Data Use Projects PAST: MyDATA, EWI, Direct Certification PRESENT: ACE Cumulative, Ed-Fi Pilot, Dropout Report, Direct Certification FUTURE: ACE Cumulative Expanded, Ed-Fi Statewide, Dropout Report expanded, Direct Certification expansion 33

Data Use Tools - MyDATA 34

Data Use Tools - MyDATA 35

Data Use Tools - EWI 36

Data Use Tools - EWI 37

Data Use Tools: ACE Cumulative 1.HS Course Grades and Credits 2.State EOI Assessment Results 3.Alternative Assessment Results (ACT, SAT, Out of State, etc.) 4.EOI Alternative Projects 5.Financial Literacy 38

Ed-Fi Pilot Districts 1.Durant PS 2.El Reno PS 3.Norman PS 4.Oklahoma City PS 5.Prague PS 6.Putnam City PS 7.Tulsa PS 8.Union PS (TBD) 39

Phase 1 & 2 Dashboards Dashboards Overview Information Academic Overview Attendance/Discipline State Assessments Local Assessments Grades and Credits Advanced Academics College/Career Ready Levels/Views District Information Campus Information Classroom Information Student Information Trend Data District-Set Targets Data Export Multi-Directional Links 40

Phase 3 & 4 Dashboards 41 ACE Graduation Requirements Dashboard A-F Report Dashboard Assessment Standards Aggregate View Early Warning System Dashboard State Level Dashboards P-20 Dashboards ACT and SAT College Questionnaire Tribe Breakout

Community Partner Dashboards Dashboards Overview Information Partner Dashboard: District Level Partner Dashboard: Campus Level Partner Dashboard: Student Level Additional Information Program Eligibility Program Participation Phase 3 & 4 “Dosage” Information Student Performance 42

Comprehensive snapshots: Districts, Schools and Students

Data Use Tools 45

Data Use Tools 46

Data Use Tools 47

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Oklahoma Ed-Fi Pilot Next Steps 49 Statement of Work and Development – Dashboard Development – Additional Requirements Gathering – Federated Access Requirements – Implementation / Community of Practice Governance Decision-Making Implementation

Data Use Workgroup / Ed-Fi Pilot Timeline Launched in July 2013 Requirements Gathering through October 1 st Phase I Goal is to develop initial dashboards for the five Ed-Fi pilots by early 2014 Phase II and beyond: additional data, new and dashboards new local pilots Expand to other districts based on demand in , available statewide in

Support and Intervention 51 Data Support

Oklahoma Tiered Intervention System of Support (OTISS) 52 OTISS, the Oklahoma Tiered Intervention System of Support, is Oklahoma’s intervention model for identifying and addressing academic and behavioral difficulties that interfere with Pre-K-12 student success. Karie Crews-St.Yves, Tiered Intervention Specialist, Christa Knight, SPDG Project Director, and LaDonna Shirley, Administrative Assistant. For more information about OTISS, please contact LaDonna Shirley by telephone at (405) Karie Crews-St.Yves Christa KnightLaDonna Shirley

Putting the Pieces Together 53 Training Road- map Resources Data

Community Partnerships Data Pipeline Data Quality Data Use Data Support

Community Partnerships – School Partner Data Tool 55

Ed-Fi Pilot Districts with Local Partner Organizations Durant PS The Choctaw Nation Oklahoma City PS Community Partners (TBD) Putnam City PS Francis Tuttle Tech Center Tulsa PS & Union PS (TBD) CSC and the Schusterman Foundation 56

SDE Office of Student Information John Kraman Executive Director Duane Brown Data Coordinator