Workshop 2 – Administrative Structure Recycled Water Feasibility Study Rancho Murieta Community Services District January 8, 2008

Program Implementation Workshop #4 – April 8, 2008 Regulatory Compliance & Infrastructure Standards Workshop #3 – Feb 19, 2008 Administrative Structure Workshop #2 – Today Program Requirements and Benefits Workshop #1 – November 27, 2007 Recycled Water Program Components

Federal, state and local regulations Public involvement and outreach programs Utility management Staffing requirements  These topics will be discussed today. Presentation Outline Administrative Structure Workshop #2 - Today

Stakeholders and their respective roles Appropriate levels of public participation and participation tools Appropriate staffing levels Workshop Goals Gather Board and staff input regarding:

Federal, State, and Local Regulations Title 22 identifies four categories of recycled water quality: Disinfected Tertiary Recycled Water Established by the RWQCB, California DPH, and the local or county Health Department Water Recycling Policy (DRAFT) _recycling_policy.pdf Specific Requirements for Recycled Water Irrigation Projects RWQCB Adoption Hearing: February 19, 2008, 10 a.m.

Potential Uses Existing Customer Groups Group 1 Group 4 Group 2 Group 3

Recycled Water Irrigation Project requires submission of a Title 22 Engineering Report Projects supported by RWQCB and CDPH Key Areas of Concern: –Single point of responsibility –Public education, acceptance, and support –Cross connections –District controls irrigation schedule –Runoff controlled and minimized Federal, State, and Local Regulations

Stakeholders Public Involvement End Users: Developers Residents Agricultural Commercial Regulators and Public Agencies: End users may approach these agencies for program information Utility Departments and Elected Officials: Encourage communication between RMCSD, RMA and HOA Consistent message and support

Public Involvement Manage Information for All Maintain Motivation and Demonstrate Commitment Promote Communication and Public Dialogue Build and Maintain Trust Ensure Fair and Sound Decision Making 5 key principles that shape public interactions

Stakeholder Interaction Public Involvement Participation Tools Participation Spectrum Inform ConsultInvolve Empower Collaborate Informing Consulting Involving Collaborating Printed Material Project Websites Open Houses Interviews Public Surveys Advisory Committees Task Forces Design Charettes Media Publications

Developer Interaction is Critical to Program Initiation Majority of recycled water will be distributed to future residential developments Early and ongoing dialogue must be established with developers, HOA, etc. Standards and policies needed to ensure developers understand requirements Construction inspection, landscape review, and compliance oversight required

Utility Management Components necessary for support of recycled water program –Environmental compliance –Regulatory permitting and reporting –Interaction with local associations, home owners, contractors, developers –Public outreach –Development of standards, ordinances and policies –Landscape plan review –Construction and cross-connection inspection –Site inspections –Operations and maintenance of recycled water system

Recycled Water Management Examples 3,500 connections; ~ 1,000 ac-ft/yr 4 full-time, dedicated employees Recycled water wholesaler 550 customers; 45 ac-ft/dry season 3 to 4 full-time employees

RMCSD Staffing Requirements (Preliminary) Program Manager Compliance Inspector System Operator Administrative Assistant Recycled Water Program Organization Structure

Staffing Roles and Responsibilities Program Manager Compliance Inspector System Operator Administrative Assistant Recycled Water Program Organization Structure Example Duties: Pre-qualifies contractors Manages support staff Interacts with local associations and home owners

Staffing Roles and Responsibilities Program Manager Compliance Inspector System Operator Administrative Assistant Recycled Water Program Organization Structure Example Duties: Review landscape irrigation plans Conducts site inspections Develops and reviews design standard and specifications

Staffing Roles and Responsibilities Program Manager Compliance Inspector System Operator Administrative Assistant Recycled Water Program Organization Structure Example Duties: Operation and maintenance of expanded recycled water program

Staffing Roles and Responsibilities Program Manager Compliance Inspector System Operator Administrative Assistant Recycled Water Program Organization Structure Example Duties: Manages landscape irrigation plan review Performs other routine administrative duties

Stakeholders and their respective roles Appropriate level of public participation and participation tools Appropriate staffing levels Workshop Goals Board and staff discussion regarding:

Next Steps Regulatory Compliance and Infrastructure Standards TM: February 12, 2008 Regulatory Compliance and Infrastructure Standards Workshop #3: February 19, 2008

Workshop 2 – Administrative Structure Recycled Water Feasibility Study Rancho Murieta Community Services District January 8, 2008