Developing an Institutional Repository (IR) for CUA

CUA Scholarly Communications Project Team Ingrid Hsieh-Yee, Professor, SLIS (Chair) Ingrid Hsieh-Yee, Professor, SLIS (Chair) Laura Daughtery, Assistant Professor, NCSSS Laura Daughtery, Assistant Professor, NCSSS Maria R. Mazzenga, Education Archivist Maria R. Mazzenga, Education Archivist Mary Agnes Thompson, Coordinator of Collection Development Mary Agnes Thompson, Coordinator of Collection Development Kitty Tynan, Assistant Director for Public Services Kitty Tynan, Assistant Director for Public Services Shanyun Zhang, Head of Electronic Services Shanyun Zhang, Head of Electronic Services

What is an IR? Stewardship of the scholarship of an institution Digital collections of the intellectual output of members of a community Digital collections of the intellectual output of members of a community Services to develop digital collections, organize them for access and dissemination, and preserve them for future generations Services to develop digital collections, organize them for access and dissemination, and preserve them for future generations (Lynch 2003)

Why do IRs exist? Scholarly communications in 21 st century Scholarly materials are represented and shared in digital form Scholarly materials are represented and shared in digital form Extreme rise in journal costs, averaging 10% annually since the 1990s Extreme rise in journal costs, averaging 10% annually since the 1990s Increased research productivity Increased research productivity Global network for distributing information Global network for distributing information User expectations of free and easy access to digital scholarly materials User expectations of free and easy access to digital scholarly materials

IR Benefits (1) Raise CUA’s profile by showcasing the intellectual output of its members  potential benefits: research funding, fundraising, recruitment of students and faculty Raise CUA’s profile by showcasing the intellectual output of its members  potential benefits: research funding, fundraising, recruitment of students and faculty Increase visibility and impact of faculty in their fields Increase visibility and impact of faculty in their fields Ensure easier access and long-term access to CUA scholarship (preprints, postprints, theses & dissertations, learning objects, monographs, technical reports, institutional memories, etc.) Ensure easier access and long-term access to CUA scholarship (preprints, postprints, theses & dissertations, learning objects, monographs, technical reports, institutional memories, etc.)

IR Benefits (2) Enable CUA members to excel in the digital age  Provide a virtual environment to facilitate teaching, learning and research Enable CUA members to excel in the digital age  Provide a virtual environment to facilitate teaching, learning and research E-portfolios for faculty promotion and tenureE-portfolios for faculty promotion and tenure Publish and showcase excellent student research (undergraduates and graduates)Publish and showcase excellent student research (undergraduates and graduates) Promote research in the CUA communityPromote research in the CUA community

IR Development: ARL Survey on IR in % of the 87 survey respondents had either implemented an IR or were planning to do so by the end of % of the 87 survey respondents had either implemented an IR or were planning to do so by the end of ARL SPEC Kit 292. [

Census of IR in the United States MIRACLE (Making Institutional Repositories A Collaborative Learning Environment) MIRACLE (Making Institutional Repositories A Collaborative Learning Environment) Project staff conducted the nationwide IR census from April 19, 2006, through June 24, 2006.Project staff conducted the nationwide IR census from April 19, 2006, through June 24, academic library directors and senior library administrators participated in the census.446 academic library directors and senior library administrators participated in the census. NP: No IR planning PO: Only planning PPT: Actively planning and pilot testing IMP: Implemented

NIH Mandate The NIH Public Access Policy implements Division G, Title II, Section 218 of PL (Consolidated Appropriations Act, 2008). The law states: The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law. NIH Public Access NIH Public Access NIH Public Access

Harvard Decision Cambridge, Mass. - February 12, In a move to disseminate faculty research and scholarship more broadly, the Harvard University Faculty of Arts and Sciences voted today to give the University a worldwide license to make each faculty member's scholarly articles available and to exercise the copyright in the articles, provided that the articles are not sold for a profit. ( ases/scholarly_ html) Cambridge, Mass. - February 12, In a move to disseminate faculty research and scholarship more broadly, the Harvard University Faculty of Arts and Sciences voted today to give the University a worldwide license to make each faculty member's scholarly articles available and to exercise the copyright in the articles, provided that the articles are not sold for a profit. ( ases/scholarly_ html)

Digital Our Vision “Scholars’ corner” (faculty, grads, undergrads) “Scholars’ corner” (faculty, grads, undergrads) Peer reviewed articles, preprints, etc.Peer reviewed articles, preprints, etc. Conference presentationsConference presentations Learning objects (virtual labs, simulations, etc.)Learning objects (virtual labs, simulations, etc.) Data setsData sets Research projects (digital, multimedia, etc.)Research projects (digital, multimedia, etc.)

Digital Our Vision (2) Digital Theses & Dissertations Digital Theses & Dissertations University events & publications (CUA Press, etc.) University events & publications (CUA Press, etc.) “Sandbox” for CUA members for works in progress and for collaboration “Sandbox” for CUA members for works in progress and for collaboration

Building (1) Involve stakeholders Involve stakeholders Develop Vision, Mission, Goals, Values, Objectives, Implementation timeline Develop Vision, Mission, Goals, Values, Objectives, Implementation timeline Design products and services (including evaluation and usability assessment) Design products and services (including evaluation and usability assessment) Design the structure of IR (technical issues): DSpace Design the structure of IR (technical issues): DSpace

Building (2) Develop policies on issues such as copyright, deposit process, access privilege, selection and preservation Develop policies on issues such as copyright, deposit process, access privilege, selection and preservation Organize collected objects to provide physical and intellectual access (metadata, storage, interface, system features, etc.) Organize collected objects to provide physical and intellectual access (metadata, storage, interface, system features, etc.) Building a community of users and contributors (Marketing plan) Building a community of users and contributors (Marketing plan) Outcomes assessment of IR Outcomes assessment of IR

Potential Partners Libraries & Archives Libraries & Archives SLIS SLIS CPIT CPIT Office of General Counsel Office of General Counsel Graduate Studies Graduate Studies Honors Program Honors Program Center for Academic Success Center for Academic Success Washington Research Library Consortium (WRLC) Washington Research Library Consortium (WRLC)WRLC

Resource Needs Staff – Campus outreach and Technical expertise Staff – Campus outreach and Technical expertise MarketingMarketing EducationEducation Operations managementOperations management MetadataMetadata Content preservation and migration managementContent preservation and migration management IT infrastructure IT infrastructure Server and IT supportServer and IT support DSpace (architecture for digital collections)DSpace (architecture for digital collections) Special applications (e.g. CAD, video, sound)Special applications (e.g. CAD, video, sound)

Proposed Pilot Start planning in Fall 2008 for Spring 2009 Start planning in Fall 2008 for Spring 2009 Can be done with existing resources Can be done with existing resources Service learning opportunities for SLIS students Service learning opportunities for SLIS students Phase 1. Canon law licentiatesCanon law licentiates Nursing theses & dissertationsNursing theses & dissertations

Effect of ETD on Usage (Virginia Tech)

Visibility thru a National Network

Proposed Pilot (2) Phase 2. Undergraduate honors projects (partnership with the Honors program, with the Center for Academic Success, and other academic units) Phase 3. Faculty input to Scholar’s Corner Content recruitmentContent recruitment Copyright issuesCopyright issues Earning trust in the CUA IREarning trust in the CUA IR