Session 2

 Wake Up Call, LSTA Digitization Grant  Digital Preservation Summit, May 2008  ISU Digital Preservation Group, September 2009  Digital Preservation Planning for ISU Workshop, December 2009  Economic Woes, January 2010  MetaArchive Cooperative Membership, June 2010  ISU Digital Preservation Group Reconvenes, October 2010  More Economic Woes  Successful Ingest of ETDs, August 2011

 Library & University Archives  Academic Units: Deans & Faculty  Administrative Units: Registrar  Communications & Marketing  Office of Information Technology: CIO

 Currently driven by various initiatives  ETDs  Grant generated assets  Unique cultural documents & images  Everything else (all of which is of the highest importance according to the creator)

 Informal survey conducted by units  Not a complete representation of all digital assets  Not all units participated in survey  Lack of consistency in data submitted  Wide array of file formats  Stored everywhere imaginable

 Presented DRAMBORA as a strategy  Overall reaction  Too complicated  Too much work  Will require library working with unit

 The Library will comply with the standards and best practices as they develop  The Library will participate in the development of these standards to the best of its ability  The Library is committed to the interoperability of its digital assets

 Library providing leadership  Academic units in need of preservation of digital assets  IT focused on tech support not sustainability

 Library Digital Initiatives = Dublin Core  Little or no metadata available for digital assets in academic units

 The Silo Approach  Digital assets stored on a variety of servers  Servers maintained by different departments  Assets stored on hard drives, flash drives, CDs with no backup  Permissions and access limited  Depends on who “owns” the hardware or storage media

 Library decides to join the MetaArchive Cooperative  To preserve ETDs  Culturally significant items  Grant generated assets

 Presentation to DP Group about MetaArchive Cooperative membership  Discussion of long term funding  Agreement that digital preservation is a university wide issue and needed to be part of the university’s operating budget

 Performing risk assessments across academic units  Vast amount of digital assets being created  Convincing stakeholders that not everything should be saved  Involving OIT in the process  Staff resources  Funding

 Lyrasis Digital Preservation workshop for members of DP Group  In house presentations and discussions  Packets of information for deans and faculty

 Library’s strategic goal to leverage its Special Collections contains commitment to digital preservation  University strategic goal calling for increase in faculty research grant proposals

 The ISU Library has taken a leadership role  The Library seeks to involve the campus  Timing, Politics and Demonstrated Success  Strategic Thinking and Flexibility  Administrative Support  The Process Continues