CDFA Outlook 2003 Course Office Information Technology Services

Lesson 1 - Outlook 2003 Interface  Menu System  Toolbars and Buttons  Folders  Navigation Pane  Preview Pane

Outlook 2003 Interface Menu System Toolbars and Buttons Navigation Pane Folders Preview Pane

Mail Creating and Sending a new mail message Replying to and forwarding Messages Finding Messages Emptying deleted items Adjusting Spelling and Auto Correct Options Creating and Adding Signatures to Your Out of Office Assistant Archiving Contacts Distribution Lists Outlook Web Access (OWA)

Creating and Sending a New Mail Message

Replying to and Forwarding Messages

Finding Messages

Emptying Deleted Items

Adjusting Spelling and Autocorrect Options

Creating and Adding Signatures to Your

Out of Office Assistant Setting up the initial Out of Office message Adding additional rules (optional)

Setting up Out of Office

Contacts Adding contacts in Outlook Send mail to a contact

Contacts Click the new button

A new blank Contact Form appears. Type Full Name and press the Tab Key Type Title and press the Tab Key Type Company and press the Tab Key Type Phone number and press the Tab Key Type in the address and press the Tab Key Type address and press the Tab Key Click the Save and Close button

Creating a Message to a Contact Right click on the Contact Select “New Message to Contact” will appear

Schedule Appointment or meeting with Contact Right Click on Contact Select New Appointment or New Meeting Request with Contact Meeting or Appointment Screen appears

Viewing Contacts Select View Address cards Detailed Address Cards Phone List By Category By Company By Location By Follow-up Flag To Delete – Right click on Contact name and select Delete or delete the Contact

Distribution Lists Click New (arrow) and select Distribution List and click ok

Type in Name of Distribution List Click Select Members button Names can be selected from: Global Address Book All Address Lists All Contacts All Groups All Users Public Folders

Select Global Address Book and add names

Click OK to close the Address Book Select Save and Close The Distribution List is added as a Contact Can Add or remove names later Right Click and select New Message to Contact New appears Type message and send To Delete Distribution List Click on the list and Delete or right click on the list and select Delete.

Outlook Web Access (OWA) Logging into OWA Using OWA for , calendar, and contacts Logging out of OWA

Logging into OWA

Using OWA for , calendar, and contacts

Logging out of OWA

Calendar Adding Appointments to your Calendar Scheduling a Meeting Request with Outlook (including resources) Reoccurring appointment or meeting Viewing another user’s Calendar

Adding appointments to your calendar

Scheduling a meeting request with Outlook (including resources)

Reoccurring Appointment and Meetings

Viewing Another User’s Calendar – Part 1

Viewing Another User’s Calendar – Part 2

Viewing Another User’s Calendar – Part 3

Viewing Another User’s Calendar – Part 4

Viewing another user’s calendar – Part 5

Sharing Your Information (Proxy Settings) Delegation Folder Permissions Opening Another User’s Mailbox

Delegation – Part 1

Delegation – Part 2

Folder Permissions

Opening Another User’s Mailbox – Part 1

Opening Another User’s Mailbox – Part 2

Opening Another User’s Mailbox – Part 3

Opening Another User’s Mailbox – Part 4

How AutoComplete of Recipients Works in Outlook 2003 AutoComplete is the feature where once an has been sent to a recipient, the address will be remembered. From that point on you can simply type the persons name in the address field and Outlook will provide you with a list of possible addresses. This feature will be temporarily disabled during the migration project and will be re-enabled after the migration to minimize issues with the AutoComplete list being incorrect after users are moved from GroupWise to Exchange.

AutoComplete MS Outlook has the AutoComplete feature, however it is turned off until all of CDFA has been migrated. After all of CDFA has been migrated, instructions on how to turn on AutoComplete will be sent to all staff.

Tutorials Microsoft Help Microsoft Tutorials CDFA Webinars

Creating Rules 1.Select “Tools” from the Menu Bar. 2.From the “Tools Menu”, select “Rules and Alerts”.

Creating Rules Cont. Click on Select “New Rule”.

Creating Rules Cont. 1.Make sure that “Start creating a rule from a template” is selected. 2.Select “Move messages from someone to a folder”. 3.Click “Next”.

Creating Rules Cont. 1.In Step uncheck “from people or distribution list” check box, and check the “with specific words in the subject” check box. 2.In Step 2,click the underlined words “specific words”.

Creating Rules Cont. 1.Type the word “Test” (or words that you want to search). 2.Click “Add”. 3.Click “OK”.

Creating Rules Cont. In Step 2, click on the underlined word “specified”.

Creating Rules Cont. Click “New”.

Creating Rules Cont. 1. In the Box under Name, type a name for your new folder. 2. Select where you want to place your new folder. 3. Click “OK”.

Creating Rules Cont. Click “Next”.

Creating Rules Cont. Click “Next”.

Creating Rules Cont. Click “Next”.

Creating Rules Cont. Click “Finish”.

Creating Rules Cont. Click “Apply”.

Creating Rules Cont. Click “OK”.