This PowerPoint presentation will show you how to use your productively and successfully.

You need to input your unique user name and password to log on your account. Opening

Then it will open up your own account. Here you are able to send, receive, sort and forward s.

You click the new button which opens a new page that enables you to send s and gives you the option to add links, send files and edit or add the message attached. Sending an

To reply to an you click the reply button and it will come up with the subject and who its too without needing to input anything, then all you do is type your reply and click send. Replying to an

To forward an you need to click the forward button as shown then it will come up in a new page and it will show a sign that says FW which means forward so all you need to do then is input an address to forward it too and then forward it. Forwarding an

Why archive Storage space is not a big issue these days. Having lots of clutter makes it harder to find important . Spam filters do a good job of getting rid of noise but some junk mail still gets through, or some mail could be classed as junk and missed. Candidates should be prompted regularly to delete mail and understand that it is possible to un-delete accidentally deleted mail. Periodically they can permanently remove deleted items when they are certain they will not be needed again. Deleting messages with large file attachments is a good idea if they are not needed particularly if storage space is limited.

Spam-I need an inbox rule to stop this Important-Must be kept Read-Needs deleting

In box rule I created an inbox rule to stop spam from this person. I went to options, inbox rule and then selected the person and folder I wanted it to go to. This shows it has worked.

Acceptable use policy 1-Prioritise your - read messages with high importance first then either save the message in to an appropriate folder or delete the message. 2-Set up in-box rules for dealing with spam from regular offenders. 3-Keep your in-box organised, move mail in to folders or delete messages regularly. 4-Permanently remove ‘deleted items’ once you are sure the messages are no longer needed. 5-All s with attachments should be dealt with appropriately, the attachment saved to a folder and the then delete.

Go onto your settings and go on new inbox rule then set certain peoples s to send to your achieve so every time Jake messages me that message will be stored in my work archive so my is organised and ill be able to view them later on. Achiving messages

This images are a step by step guide to open, send, and save attachments. Open, Send, and Save Attachments.

To add a digital signature to your you go into the options and then your setting and go on section it will give you this option, then all you do is add your name and position and tick the box that’s asks for automatically to include your signature. Adding digital signature

Using CC and Bcc Carbon copy (Cc) These are addresses you enter that will be seen by every person you forward or send an to. Blind Carbon Copy (Bcc) Blind carbon copying is a useful way to let others see an you sent without the main recipient knowing

Set up contacts To set up contacts you go to new contact, then you put in the contacts first. Second name and then click save to set up your new contact.

High and low importance High importance Low importance

Using folders to store s I created a new folder for my personal work this was done through these steps.

Automatic response To send an automatic response you go into options, set automatic response then pick the time you’ll be away then set your message that will be sent.

Staying safe while using Only give your address out to people you already know and trust Respect your friends. Don’t give out their addresses without their permission Keep a record. If somebody is bullying or harassing you via , then keep the and don’t delete it. You don’t need to read it, just save it in a folder, even your junk folder. Tell someone if you receive a message or messages that are bullying, or make you feel uncomfortable or at danger. Learn how to block/ignore people >>learn how Change your address if blocking doesn’t work and you are still receiving messages from someone you do not want to get messages from. Have more than one account. Never open attachments from people you don’t know. Sometimes viruses might be sent unknowingly in attachments from your friends and family Don’t click on any links in spam. You do not know where you will end up, and it will make you vulnerable to receive viruses. Don’t forward spam on to your friends, no matter how threatening it is or what you have been promised

etiquette 1. Include a clear, direct subject line. 2. Use a professional address. 3. Think twice before hitting "reply all." 4. Use professional salutations. 5. Use exclamation points sparingly. 6. Be cautious with humour. 7. Know that people from different cultures speak and write differently. 8. Reply to your s — even if the wasn't intended for you. 9. Proofread every message 10. Add the address last 11. Double-check that you’ve selected the correct recipient