A guide for new employees-
When you see an that is highlighted and that looks like it is un-opened, double click on the bar to open the .
To send an you need to click the ‘new’ button – Then you need to type the address of the person, write a message and then click send-
When you click an unread one time a screen will come up at the side displaying the display and the contents of the - You then need to click the single purple arrow in order to reply to an .
This is mostly the same as how to reply apart from you have to click the blue arrow -
Although storage space isn’t an issue in this day and age, having lots of trash and useless clutter makes important and easy messages harder to find. Spam filters to a good job but to remove some of the trash but some still gets through, or some mail classed as junk with a fault in the filter and missed. You should be prompted regularly to remove junk mail and should be told that you can save mail.
To archive an you have to right click on your inbox, create a new folder, after this you can right click on an unopened and click ‘add to folder’ For example you could send your personal address to your personal folder and other things to your work folder )if you have any)
Spam-An inbox rule is needed to move to junk Important-Should be kept Read-Need deleting
If you enforce an inbox rule you choose an address from one person and that person will be immediately put in the junk folder when an e- mail is received
Prioritise your mail, read messages with high importance first or save to an appropriate folder. Set up in box rules dealing with spam. Keep your inbox organised, move mail into folders and delete mail regularly. Permanently remove ‘deleted items’ once your sure they are no use to you. All s with attachments should be dealt with appropriately, the attachment saved to a folder and then the deleted.
You can attach various things like PowerPoints, word documents and other Microsoft documents- You do this by clicking the paperclip, searching for a file and then attaching and sending-
A digital signature is a signature that you can use like you would on a normal letter, but on your , for example as a head of a company you need to type your signature underneath the message-
CC and BCC are the tabs just below who the recipient of the is.
When you open An you have to right click on the persons name and click add to contacts-
To highlight whether an is important or not important, you need to click on ‘new ’ and click the flag.
You must right click on an and then click move to folder- (you may need to create a folder before you can add the to one)
To do this you need to click options in the top right of the screen and click ‘set automatic replies’. Then set a time and message for your to send.
1. Include a clear, direct subject line 2. Use a professional address. 3. Think twice before hitting "reply all.“ 4. Use professional salutations. 5. Use exclamation points sparingly. 6. Be cautious with humour. 7. Know that people from different cultures speak and write differently. 8. Reply to your s — even if the wasn't intended for you. 9. Proofread every message. 10. Add the address last.
Change your password regularly and keep it in a safe place. Don’t share your password with anyone. Don’t open attachments from anyone you don’t know. Log out or sign off from your account when you’ve finished looking at/sending your . Don’t reply to spam or forward chain s. Keep your personal information personal – don’t share bank or credit card information by . Your bank will not discuss your private financial discussions with any other unknown address.