QUALITY SYSTEM 5 S

5 S What is 5S 5S is a systematized approach to organize work areas, keep rules and standards and maintain the discipline needed to do a good job. It utilizes workplace organization and work Simplification techniques to make work easier, Faster, cheaper, safer and more effective The practice of 5S develops positive attitude among workers and cultivates an environment of efficiency, effectiveness and economy

5 S Concepts of 5S Japanese English Filipino SEIRI SORT SURIIN SEITON SYSTEMATIZE SINUPIN SEISO SWEEP SIMUTIN SEIKETSU STANDARDIZE SIGURUHIN ANG KALINISAN SHITSUKE SELF-DISCIPLINE SARILING KUSA

5 S Other Benefits of 5S Improves CREATIVITY of people Improves COMMUNICATION among people Improves HUMAN RELATIONS among people Improves TEAMWORK among people Enhances COMRADESHIP among people GIVE VITALITY to people

5 S Why 5S ? Workplace becomes clean and better organized 2. Work becomes easier and safer 3. Results are visible to everyone 4. Visible results trigger generation of more and new ideas

5 S Why 5S ? 5. People are automatically disciplined 6. People become proud of well-organized workplace 7. Resultant good company image generates more business

5 S Key Areas for Office 5S Physical and Psychological Aspect Communication Material Handling (document, equipment, stationery) Movement of Personnel Good Impression for Customers and Workers

5 S Key Areas for Office 5S Organizational Aspect Effectiveness of organizational units based on input/output Restructuring of organization by means of combination, elimination, etc. Vitalizing organizational units especially for cross-functional activities

5 S Key Areas for Office 5S Information Processing Aspect Upgrading Quality, Response Time, Cost Effectiveness Efficient Q/A System Upgrading Productivity Consciousness and working skills

5 S Principles of 5S SEIRI SEITON SEISO SEIKETSU SHITSUKE Waste Elimination Stratification Management Dealing with Causes SEITON Functional Storage A place for everything SEISO Cleaning is a way of Purifying the Spirit Cleaning as Inspection SEIKETSU Visual Management Standardization SHITSUKE Habit Formation Disciplined Workplace

5 S Principles of 5S SEIRI (Sort) Remove unnecessary items and dispose them properly Make work easy by eliminating obstacles Provide no chance of being disturbed with unnecessary items Eliminate the need to take care of unnecessary items Prevent accumulation of unnecessary items

5 S Principles of 5S SOME SEIRI PRACTICES Sorting and evaluation criteria Disposal Tags Designated storage area Akafuda Operation Material List

5 S Principles of 5S SEITON (Systematize) Arrange necessary items in good order so that they can be easily picked up for use Prevent loss and waste of time Easy to find and pick up necessary items Ensure first-come-first-served basis Make work flow smooth and easy

5 S Principles of 5S SOME SEITON PRACTICES Place goods in wider frontage along passages Store goods for first-in-first-out retrieval Have a fixed location for everything Label items and their locations systematically, mark everything Separate special tools from common ones Put frequently-used items nearer to the user Make things visible to reduce searching time, organize by color

5 S Principles of 5S SOME SEITON PRACTICES Don’t pile items without separator Put everything at right angles to the passage line Fix unstable articles for safety Provide signs for abnormal condition or when help is needed Keep space for safely equipment and evacuation passage clear

5 S Principles of 5S SEISO (Sweep) Clean your workplace completely Easy to check abnormality Prevent machinery and equipment from deterioration Keep workplace safe and easy to work

5 S Principles of 5S SOME SEISO PRACTICES Big Seiso (Clean-up) Day 3-5 minutes cleaning daily Assign owner to each machine Combine cleaning with inspection Make daily maintenance points clear by providing visible instructions Provide necessary tools for critical points of cleaning Prevent causes of dust and dirt

5 S Principles of 5S SEIKETSU (Standardize) Maintain high standards or housekeeping and workplace organization at all times Maintain cleanliness and orderliness Prevent mis-operation Make it easy to find out abnormality Standardize good practices

5 S Principles of 5S SOME SEIKETSU PRACTICES Visual control signs Color coding Fool proofing Responsibility labels Wire Management Inspection Marks Maintenance Labels Prevention of dust, dirt, noise and vibration I can do it blindfolded One-point lesson

COMPETENCY ASSESSORS COURSE Principles of 5S SHITSUKE (Self-discipline) Do things spontaneously without being told or ordered Maintain cleanliness and orderliness Prevent mis-operation Make it easy to find out abnormality Standardize good practices COMPETENCY ASSESSORS COURSE

5 S Principles of 5S SOME SHITSUKE PRACTICES Wash hands after going to the toilet Wash hands before and after meals Eat and smoke at designated areas Keep workplace always clean and tidy Wear clean uniform and shoes Observe proper office decorum Follow safely rules Put things back in their proper place after use Work according to standards

5 S Principles of 5S A clean and well organized workplace Is high in PRODUCTIVITY Produces QUALITY products Reduces COST to a minimum Ensures DELIVERY on time Is SAFE for people to work in Makes employee MORALE HIGH

5 S Contents of 5S Item Physical Organiza tional Processing SEIRI (Sort) Remove unnecessary private and organizational items Eliminate input/output which has no value added Eliminate unnecessary work procedure

5 S Contents of 5S Item Physical Organiza tional Processing SEITON (Systematize) Arrange facilities, materials data in good order with visual indices Lay-out office to economize movement of personnel Re-structure office activities to make work more efficient and effective Systematize routine work and special activities Re-arrange procedures to make them more efficient Specify manning location

5 S Contents of 5S Item Physical Organiza tional Processing SEISO (Sweep) Clean office environment Repair interiors, machines and equipment Polish up office activities Clarify checkpoint for process and result Upgrade manual processing with appropriate office automation and information technologies

5 S Contents of 5S Item Physical Organiza tional Processing SEIKETSU (Standardize) Centralize necessary files, data and materials for common use Standardize maintenance procedure and provide visual control Standardize functional check Standardize work process and procedures Make information visible

5 S Contents of 5S Item Physical Organiza tional Processing SHITSUKE (Self-discipline) Do things spontaneously Keep rules and standards Enhance cross-functional coordination for activities Upgrade productivity consciousness and working skills Develop multiple skills Observe office procedures