Module 3: Managing Your Calendar

Overview Keyboard Shortcuts in the Outlook Calendar Walkthrough: Creating an Effective Appointment Exercise: Cleaning Up Your Calendar Walkthrough: Creating Appointments from Exercise: Using and Customizing Labels Discussion: A Well-Organized Calendar

Keyboard Shortcuts in the Outlook Calendar There are two kinds of keyboard shortcuts: navigational and functional Navigational shortcuts allow you to change views within the Calendar and between panes in Outlook Functional shortcuts allow you to quickly create items in Outlook such as those pictured at right A list of shortcuts is provided in your workbook in Appendix A The “New” menu is contextual

Walkthrough 1: Creating an Effective Appointment Contacts Subject Line and Location Date and Time Free Text Area Label

Exercise 1: Cleaning Up Your Calendar Answer two questions to decide if an item has a place on your calendar and how it should appear:  Is this really an appointment or a task?  Does this appointment contain all the correct information?

Walkthrough 2: Creating Appointments from Right-click an message, and then drag-and-drop to the Calendar icon to:  Copy the message as text (same effect as left-click and drag)  Copy the message as a shortcut (link)  Copy the message as an attachment  Move the message as an attachment

Exercise 2: Using and Customizing Labels Labels allow you to color-code your appointments, providing an at-a-glance view of your day, week, or month Labels can be easily edited to suit your work style Apply a label by right-clicking an appointment in your calendar or selecting the label when editing the appointment item Right-click an appointment in the Calendar to bring up the Label menu

Discussion: A Well-Organized Calendar Construct a well-organized Calendar by using these key practices:  Write meaningful titles  Specify a location for the appointment  Use the free text area to provide context for the appointment  Attach one or more contacts to each appointment  Use labels to visually distinguish between types of appointments