MA Educational Data Warehouse Project MADOE and School District Collaboration Maureen Chew MADOE MA Digital Govt Summit 12/11/2007

MA Education Data Warehouse Project background Data warehouse goals and objectives District participation DOE and district collaboration Collaboration techniques

Purpose Enable the Department and public schools to make full use of the information at our disposal in order to enable all students to meet the high standards necessary for success. How? ~ Consolidate the Department’s student, assessment, educator, program, and financial data into a single system for analysis and reporting; and ~ Provide a standardized, low-cost data warehousing system to all districts in the Commonwealth to address the pervasive and increasing need for local educational data analysis.

What it isn’t Not a tool to update or change data Not a replacement for District’s local SIS ‘Dashboard’ of reports and queries Based on extracts from DOE and district databases Pre-built reports to answer common questions Flexible tools to respond to new questions What it is

Leverage statewide purchasing power for pricing Invest once in the infrastructure required to support data warehousing instead of many times Load MCAS data from the source Make certified Student snapshots available for comparison Load District Staff data in 2008 from statewide file Why a state-wide project?

Warehouse data Staff SIMS MCAS MEPA Finance Students Courses Staff Local Assess- ments Locations Schedules Grades Attendance & Discipline Licensure Programs Curriculum Frameworks State loaded District loaded Data Warehouse Integrated, historical information District and school data teams using powerful analysis and reporting tools. Current Future

Data warehouse goals and objectives To rollout the data warehouse to users within the participating districts Provide state data to all districts for reporting and analysis To allow districts to upload local data to both analyze and incorporate in custom reports To train the district users in: –End user proficiency –Report writing –Uploading and validating local data

District participation 56 districts have participated through Title IID Federal technology grants These early adapters have worked with us to provide input, feedback and requirements to the success of the project

Data warehouse process Data Warehouse Validate loaded data Table Validation Report District Extract Upload to Drop Box Staging Table Validate staged extract Extract Validation Report Extract discarded ACCEPT or UPDATE REJECT District collaboration

DOE and District Collaboration Warehouse policies on state and local data Extract guide creation and updates File upload and validation procedures Requirements gathering Warehouse reports Warehouse cubes

Collaboration Techniques Project Steering Committee meetings User Group Sessions Pilot testing of new functionality Weekly Webex sessions Tips and Tricks

How does new data sets, cubes and reports get added to the warehouse? 1. User groups User groups identify analysis area, reports, etc… New data, cubes and reports may come out of those meetings. Those “new data” suggestions will go to the DW Steering Committee at intervals where they will be ranked and prioritized. DOE will review and make a final decision. Final decisions will be put on the list for the next Development Phase. DOE warehouse team will schedule these in the next development phase to gather technical and functional requirements and build the requested items in the warehouse. Once in the warehouse the DW team will create documentation if necessary and send comm. To end users notifying them of the new items now available. 2. DW Steering Committee 3. DOE Decision 4. Warehouse Team 5. End User

Next Steps Reach out to all MA school districts Work with Districts to create budget Training Consulting Professional Development Drive DW use down to classroom level Shoot for Statewide Implementation!