Annual USDA Training for Head Start staff Module One Open House Forms and Procurement Form Instructions

Open House Forms Instructions and Procurement Form Instructions are needed only in August and September. You can skip this module if the Open House has taken place and the Procurement form was completed.

Rule #1 - Use Blue Ink Seem silly? It generally enables staff to tell the difference between an original document and a copy.

Open House Attendance Procedure 2 forms will be ed to you 2 days prior the event.

First form: Attendance Enter date Mark P, A, or NS by child name: P - present A - absent NS - if an alternate date has been arranged

Second form: Parent Sign-in Enter date; then… PARENTS MUST SIGN IN during Open House event!

After the Open House:  Copy both forms to place in your files  Staple the original (written on) forms together  U.S. mail the original forms to Program Support ASAP!

Child enrollment in the program occurs after Program Support gives these forms to the Health/Data Management Coordinator.

Please staple attendance and sign-in forms together before you put them in the mail.

Procurement Form Procurement form completion is a USDA requirement. It demonstrates due diligence consideration of where we purchase food and non-food items.

Non-food items for food service are needed for safe and sanitary service. Some examples are: dish detergent paper towels plastic food bags paper plates

Procurement Form Instructions: (steps 1-3 of 8) 1)Complete Month, Year, and Center Name 2) Write in 3-4 commonly purchased food or non-food items. 3) Enter the 3 vendors you will check for prices.

Procurement Form Instructions: (step 4) 4) Write in prices for these items. Prices can be obtained by: calling looking at ads checking online visiting stores

Procurement Form Instructions: (steps 5-7) 5) Indicate store selection (mark an “X” in the boxes next to the price). 6) Indicate reason for selection of that store. Reasons can be price, location, quality, credit availability. 7) Sign form and enter date completed.

Procurement Form Instructions: (step 8) Last but not least… 8) Send to Program Support (fax, , US mail).

This completes the Open House Forms and Procurement Form Instructions Module. Please go to Module Two: Civil Rights