Curriculum Management Cindy Otts, Indiana State University

ISU’s Curriculum Approval Process Paper and pencil “F” forms Adequate resources Registrar’s office conducts impact assessment PDF and Word documents of the proposal required Consultation process for affected departments Two week “open comment” window

Curriculum Management Challenges Offices separately track proposals generated and received (duplication of effort) Lag time when returning proposals for correction Inconsistencies: SIS entries differ from catalog Contact Academic Affairs to review approved curriculum forms (inconsistencies, degree audit purposes, etc.) Previously attempted to implement electronic form and approval process

Curriculog: Overview Introduced to Curriculog at IACRAO two years ago Curriculog is an electronic curriculum approval process Functional offices can easily adapt the proposal forms and update the approval processes and approval roles Integration with online catalog (Acalog) and SIS Pulls current course/program info from catalog and pushes approved revisions into new catalog Transparency Tracking Easy access to approved (and in progress) proposals

Curriculog: E-form & Approval Process

Curriculog: Implementation Approximately 6 month implementation 3 training sessions and 3 consultation sessions Digital Architecture completed the initial set up of the forms and approval processes Testing and modifications

Curriculog: Key Features Easily create and modify electronic forms and approval processes Electronic workflow system Track changes

Curriculog: Key Features Reminders/alerts Agendas Does not require IT set up and support Canned reports (i.e., Impact, Historical change)

Curriculog: Forms Can create proposal forms for courses, programs, and “other” Create electronic forms Course proposals forms (new, revision, elimination) Program proposals (new, revision, elimination)

Curriculog: Approval Processes Can create separate approval processes for each proposal form

Curriculog: Demo https://indstate.curriculog.com

Curriculog: Challenges Load testing Testing approval processes prior to implementation Identifying departmental curriculum committee chairs (departments function differently) Training everyone involved in curriculum approval process Minor functionality/system improvements

Curriculog: Training “Train the Trainer” Sessions College-specific training Open sessions ISU User Manual Digital Architecture Support Center

Curriculog: Next Steps at ISU Create additional forms and approval processes for: Course fee proposals Curriculum proposals originating from non-academic units Integration with SIS to push approved curriculum into Banner Integrate program requirements with scribe (Degree Works coding)

Curriculog: Q&A Cindy Otts, Associate Registrar Indiana State University cindy.otts@indstate.edu