Data Management In The Lab Lynn Yarmey National Snow and Ice Data Center Version 1.0 Review Date

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Overview Why are lab Data Management policies important? Common Language – Data Stages Lab policies you should have (and be using) File Naming Versioning Infrastructure practices

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Lab Data Management Policies Reduce confusion, lost work when students graduate Reduce ramp-up time for new students or lab staff Help easily re-create figures from old papers, etc. Help all members of a lab quickly find critical data Increase awareness of Data Management issues Are a great start towards metadata creation and meeting NSF requirements

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Raw Organized Standardized Transformed Processed Quality Controlled Analyzed Summarized Presented/Published Archived Data Stages Use data stages as a common foundation for lab policies and practices

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Raw Organized Standardized Transformed Processed Quality Controlled Analyzed Summarized Presented/Published Archived Data Stages Does everyone in your lab understand and agree on what these terms mean?

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 For more info - Make file names unique! Include (as appropriate): - Project name or acronym - Study title - Location - Data type - Researcher initials - Date (YYYYMMDD for easy sorting) - Data stage (see previous slides) - Version number - File type DO – Use underscores or dashes. DO NOT – Use spaces or special chars. WRITE DOWN conventions for your lab and save to a shared space. File Naming Conventions Done Right

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 - Communicate with your lab/research group and agree on a file naming convention that includes a versioning system. - WRITE IT DOWN and save to a shared space. - Communicate with your lab/research group and agree on a file naming convention that includes a versioning system. - WRITE IT DOWN and save to a shared space. Versioning A very personal practice But lab policies can help Version at each data stage Common version identification ex. ‘x.y’ = ‘major.minor’

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Infrastructure Practices Again, often very personal Again too - lab policies can help Agreed-upon file organization framework Submitting data to lab infrastructure at each stage using common file naming conventions

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 References and Resources DataOne Resources DataOne File Naming Guide Versioning Guidelines (for software but also apply to data, documentation, etc)Versioning Guidelines

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Other Relevant Modules Documentation and Metadata section Data Management Plans section