DEPARTMENT OF STORES AND PURCHASING

QUICK REFERENCE SHEET Clerks and Secretaries will each receive the following card in the district mail tomorrow.

PURCHASING HOME PAGE CLICK HERE TO ACCESS THIS PRESENTATION CHECK HERE FOR UPDATES CLICK HERE TO REGISTER FOR TRAINING ON 10/4

PURCHASING PROCEDURES

FREQUENTLY USED STANDING PURCHASE ORDERS (WALKTHROUGHS)

MOST FREQUENTLY USED VENDORS

PROCEDURES WHEN ENTERING ELECTRONIC REQUISITIONS

ONLINE ORDERING INFORMATION BASIC INFO RETURNS AUTHORIZATIONS VENDOR INFO

AUTHORIZATION FORMS Authorization forms are only needed for new employees. If you have changed sites, Susan Hanson and Susan Spainhoward with your new site, fax, and phone numbers.

STINSON’S ONLINE ORDERING HOME PAGE CLICK HERE

STINSON’S LOGIN AREA ENTER USER INFO HERE

STINSON’S USER LANDING PAGE NO BUDGET SET FOR THIS DEPARTMENT Check budget information before placing an order. Check KEA to ensure a PO has been assigned to your requisition. If there is no budget set, do not proceed.

SOUTHWEST SCHOOL SUPPLY HOME PAGE CLICK HERE

SOUTHWEST SCHOOL SUPPLY ONLINE ORDERING PAGE CLICK “GO”

SOUTHWEST SCHOOL SUPPLY LOGIN AREA

YOU MAY ORDER FROM THESE VENDORS USING SCHOOL SPECIALTY’S ONLINE ORDERING SYSTEM

SUBMITTING SCHOOL SPECIALTY ONLINE ORDERS TO PURCHASING 1.Build your order on the online ordering system 2.Submit your order electronically 3.Print out your entire online order 4.Create a “confirming online order” requisition for the total amount of the order and ensure you reference the order number 5.Attach the print out of the order to the requisition and submit to Purchasing

OFFICE DEPOT CHECK OUT PROCEDURE CLICK HERE Click “PUT THIS ORDER ON HOLD” to submit your order for approval.

NEW VENDOR FOR INK & TONER Use this link to access Laser Link’s online ordering system LASER LINK INTERNATIONAL

Laser Link Itl Enter district address and laser link password ###laserlink

LASER LINK 1.Log in to Laser Link to place your order 2.Create a requisition before placing online order. 3.Enter requisition number when prompted 4.Print a copy of your order and attach to requisition 5.On line two of your requisition enter your order number, cost, and send electronically to Purchasing along with the hardcopies. 6.When order is received, sign your packing slips and send to Purchasing.

HOME PAGE FOR ORDERS Enter product number

SEARCH RESULTS Manually enter quantity needed Click to add to cart

SHOPPING CART Change quantities Delete items Click to add to checkout

ORDER – STEP 1 Click to continue

ORDER – STEP 2 You must enter the requisition number before proceeding. Click to continue

ORDER – STEP 3 Review order information before confirming

ORDER CONFIRMED – STEP 4 Once your order is confirmed you will be given an order number for your records Click “My Account”

ORDER - STEP 5 Click “View” on your order number

ORDER – STEP 6 PRINT THIS PAGE AND ATTACH TO REQUISITION LOG OUT AFTER ORDER HAS BEEN PRINTED

SHORTCUT TO BID AWARD CLICK TO ACCESS PRICING INFORMATION

PACKING SLIPS Sign and return all packing slips when received If no packing slip: – Make a copy of the blue or print a copy of the online order – Circle the items received, sign the copy, and send to purchasing – Send an to Jana stating order number, items received, or items missing.

ALBERTSONS WALKTHROUGHS

BEFORE YOU SHOP 1.Create a requisition 2.Visit purchasing to approve requisition 3.Pick up Albertsons’ card at Purchasing with access code

AFTER YOU SHOP 1.Return the Albertsons’ card to purchasing within 1 day after shopping. 2.Submit the original requisition and receipt from your trip to Purchasing. HAPPY PURCHASING DEPARTMENT The first year of this process was a huge success. Returning these cards is very important because when they’re lost we must call Albertsons to change the pin number and notify everyone who has a card out.

WAREHOUSE SERVICES Updated store stock catalog will be available tomorrow (8/7)

DUPLICATING SERVICES

PRODUCTS AVAILABLE Yearbooks Banners Posters Spiral Binding Comb Binding Wrap Around covers Business Cards Please contact Duplicating for pricing.

PRODUCT PRICING Calendars and Yearbooks Pricing is per sheet/page as follows: Color – – One Sided – 9 cents – Two Sided – 14 cents Black & White – One sided – 2 cents – Two sided – 3 cents Binding can be coiled or wrap around Banners (Vinyl with Grommets) 42” x 65” – Color - $64.35 – Black & White - $ ” x 32” – Color - $31.68 – Black & White - $8.03 POSTERS 42” x 65” – Color - $60.89 – Black & White - $ ” x 32” – Color - $29.98 – Black & White - $ ” x 46” – Color - $37.26 – Black & White - $ ” x 27-1/2” – Color - $22.28 – Black & White - $ ” x 18” – Color - $9.73 – Black & White - $2.13A 24” x 31” – Color $16.76 – Black & White $3.67

CALENDARS SPIRAL BINDING $1.82 EACH* *EXACT PRICE DETERMINED BY NUMBER OF SHEETS