1 Capital Analysis and Planning Template (CAPT) Capital Programs Branch/Financial Analysis and Accountability Branch Ministry of Education

2 Purpose  Tracking system for capital projects  Assessing financial implications for new capital projects  Determining OFA long-term financing eligibility.  Capital Budget/Forecasting Purposes

3 Capital and Financial Planning Committee Workgroup:  Formed in June 2012 to provide direction to the Ministry’s Capital and Financial Analysis Team on developing version #2 of the Capital Analysis and Planning Template (CAPT). Going forward the workgroup will be involved in assisting with the long-term vision which includes exploring the possibility of multi-system compatibility and automation of processes.  Represented by 11 boards from across the province and includes representation from finance, facilities and planning area.  Held two meetings over the summer including discussion of the existing CAPT, possible improvements and process requirements.  Version #2 of the CAPT has been tested by the workgroup.

4 New in Version #2  Debt Schedule was removed  OFA Request Form modified and added  Additional Proceeds of Disposition (POD) schedule added to track school and admin sites separately.  Some modifications to the Financial Position and Recovery Worksheet, Project Eligibility Worksheet and Project Debenture Matrix.  Clarification on terminology used within the template (ie Unsupported versus Board Supported Funding)

5 Process  Anticipated release of the CAPT V#2 is early October.  Year End Submission  Required to be submitted to the Ministry by December 14, 2012  The template should be updated to reflect financial statement year end of August 31,  New This Year: Submission includes OFA Request Form for the anticipated March 2013 debenture offering.  Approval To Proceed Submission  When a board submits a request for approval to proceed to tender for a project, they are required to submit the CAPT.  CAPT submission includes updating information on the specific project along with a financial update to reflect their most recent EFIS submission.

 Training Manual for the CAPT will be posted on the FAAB website. It includes detailed instructions for completing the CAPT for year-end purposes and for when a board submits future requests for an approval to proceed to tender for a capital project.  Capital Analysts and Finance Officier’s are also available to assist boards in completing the CAPT.  The Capital and Financial committee workgroup will be meeting in the fall to continue to work towards improving the process. 6