IEEE Committee: Women in Engineering Allan Johnston NPSS Liaison March 26, 2011

WEIC Committee Structure WIE Committee 11 voting members Society Liaisons 10 Regional Coordinators Liaisons from: IEEE USA,EXCOM, Publication Services, Standards, and Awards There are also more than 160 Affinity Groups, located around the world Communication is through monthly telecons, , and the annual in-person meeting Quorum: 6

Society Liaisons The number of liaisons has increased during the past year Approximately 10 participate in the monthly telecons Seven societies held WIE functions in similar to our model Limited interaction by liaisons during telecons Twenty-six of the 39 societies appointed liaisons for 2011

Current Issues The IEEE Board of Directors conducted a review of the WIE in 2010 Currently reports to the IEEE Board (standing committee) Operationally functions within Educational Activities The IEEE Governance Committee was asked to analyze the WIE and advise on appropriate The likely outcome is to place the WIE under the EAB; this is currently being debated A 10% budget cut was absorbed for 2011 ($40k) Mandated by IEEE HQ Worked out during September teleconference

2011 Budget Cuts (Accepted by FinCom) New initiatives reduced by $14k This will eliminate new initiatives in 2011 Women in Engineering Magazine reduced by $10k May force change in distribution One proposal is to eliminate hard copy distribution for student members Promotional items cut by $2.5k Affinity Group sponsorship reduced by $2.5k Staff travel reduced by $5k Shipping costs reduced by $1k

WIE Funding from Societies In-kind Funding of Travel for Liaisons In-kind Funding of WIE Events at Conferences Support from IEEE Societies One society pledged $5k to support the WIE in 2010 Six others (including ours) funded WIE functions at conferences Support by societies is a useful metric for the Board of Directors review

WIE Face-to-Face Meetings (annually in April) 2009 (Orlando) Meeting was planned well in advance I attended the meeting; moderate travel cost 2010 (Boston) Late planning: few hotels were available Hotel rate was $342 per night (not including tax, etc.) I did not attend because of the cost 2011 (Phoenix, May 20-22) Planned well in advance, with cost in mind Travel cost should be low

Potential Ways to Support the WIE from the NPS Promote WIE membership at conferences We have several prominent conferences that provide access to working professionals Continue to hold WIE receptions (or other functions) Identify individuals for promotion to Senior and Fellow grades Conference chairs could identify potential candidates from registration information AdCom and Conference Committees could recommend candidates Identify prominent women in NPS as potential speakers for WIE functions

WIE Function History and Plans within the NPSS

Summary WIE functions have taken place at several NPSS conferences A poster is available for NPSS conferences describing the WIE Evening receptions appear to be effective formats I can work with various conferences to help in planning and getting information available on the WIE These activities fill an important gap between the WIE Committee, which is largely focused on student activities, and working professionals Please advise me of conference functions so that I can include them in my report to the WIE