Defense Cost and Resource Center Contractor Cost and Software Data Reporting: An Update Ron Lile August 2005

2 DCARC Initiatives IT activities Training activities –Revamped training program –Starting SRDR training Analytical activities –Tracking compliance –Cost and Software Data Reporting (CSDR) Plans –Validation of submissions Outreach activities –Engaged external stakeholders DCAA & AT&L

3 IT Activities Manage IT assets & provide customer support –Web & File Servers –Network & Firewall –Maintenance, User Support for DACIMS and associated tools Automation of the mission critical DCARC workflow & products –CSDR Plan Preparation Tools –CCDR/SRDR Validation Tools –Public Website & DACIMS –Planning & Reporting Process

4 Old Certificate/Account Request Process Netscape only Certificate Process Paper-Based Certificate Process Manual Entry into eRoom

5 New Certificate/Account Request Process No Browser Limitation Direct Entry into eRoom Functioning, Online Certificate Process Approval Process Automated in eRoom

6 Where are We Going? DERS (DCARC eRoom-based System) DERS will contain DCARC’s workflow process automation A Replacement for DACIMS current architecture for CCDR Submissions, Storage, & Retrieval Huge potential for future growth and workflow enhancement Future

7 DERS: File Uploads Secure Directly into eRoom –First step in replacing DACIMS architecture

8 New Training Vision More robust approach to training More active role in training sessions –Material Developers –Gov’t (CAIG/Cost Analysts) –PEO/PMs Organized around MIL-HDBK-881 Categories Hosted by either material developers or PEO/PMs –Open to ALL material developers

9 CY04-CY05 Training Four sessions held in 2004 –305 attendees (210 from industry) Four sessions held in 2005 –313 attendees (170 from industry) Remaining training in 2005 –Ships SEP Newport News, VA –Surface Vehicles OCT St. Louis, MO –Electronic/Automated Software Systems NOV El Segundo, CA

10 Analytical Activities Assist in reviewing/developing CSDR Plans –Integral part: the Responsibilities Assignment Matrix (RAM) –AT&L support via DAES has been instrumental –Overall real progress but costly Approval process takes 3 months All submitted plans need revision –Approved Plans –Plans in progress As of August 1, 2005

11 Analytical Activities Validate CSDR Submissions –Lower priority in 2002 and 2003 –Started a “catch-up” plan in June 2004 All “pending” submissions will be placed in DACIMS All submissions in DACIMS will have a “Validated” field All submissions with as of dates after 31 December 2001 will be validated –Backlog completed in January 2005 Uploading data into DACIMS –Metrics: As of August 1, 2005

12 Outreach Activities Coordination with DCAA –Developed audit procedure –Now conducting audits Coordination with OSD(AT&L) –Acquisition Resources and Analysis (ARA) Updated MIL-HDBK-881B Include status of CSDR in DAES Assessments Revised EVM DID –Format 1 is mandatory –Format 1 must be product-oriented –Format 1 must tie to MIL-HDBK-881B –Format 1 must be the same for CSDR “Submission of Format 1 using a product-oriented WBS in accordance with the WBS Handbook, MIL- HDBK-881, and the CWBS DID, DI-MGMT-81334A, is mandatory. (Note: For contracts that require CCDRs, the CWBS shall be developed, approved, and maintained in accordance with DoD M-1, Cost and Software Data Reporting Manual, and the CWBS DID.)”

13 Historical ACAT 1 CSDR Status As of March 10, 2004: End of 1 st Rd of DAES Reporting 1- Or Agreed Upon Path Forward 2- Includes Data Issues or Plan Implementation Issues 3- Includes No Progress on Data Issues or Plan Implementation Issues

14 Current ACAT 1 CSDR Status As of June 22, 2005 *- New MDAP 1- Or Agreed Upon Path Forward 2- Includes Data Issues or Plan Implementation Issues 3- Includes No Progress on Data Issues or Plan Implementation Issues Primarily data issues that are being worked Data/Plan issues that are being worked Primarily plan issues that are being worked Plans approved months ago yet still not on contract Primarily plan issues that are not being worked Primarily data issues that are not being worked

15 Pre-MDAPs and CSDRs Moved to MDAP StatusCurrent Pre-MDAP List Has Engaged DCARC CAIG Approved CSDR Plans

16 Summary Increased automation Increased efficiency Significant improvement since January 2004 –1st Round (end March 2004): 44 Red/Yellow Advisory 10 Yellow 4 Green/Green Advisory –Currently (mid-June 2005): 7 Red/Yellow Advisory 22 Yellow 48 Green/Green Advisory Earlier CSDR planning from Pre-MDAP Programs Still have problem programs Underlying issues still not addressed