LAKE TRAVIS ELEMENTARY PTA Membership Meeting Minutes Tuesday, May 12, 2015 Lake Travis Elementary School Call to Order - 6:00 p.m.

May 12, 2015 LTE PTA Membership Meeting MEETING AGENDA Welcome – Angela Frankhouser Call to Order – Laura Guerrero Confirmation of Quorum – Shelly Penner Pledge of Allegiance – Angela Frankhouser Acceptance of Minutes from April 14, 2015 – Oneida Gonzalez Report of the Treasurer – Laura Guerrero Report of the Executive Board – Laura Guerrero Report of the Nominating Committee – Committee Chairperson Report of the Vice Presidents – Membership – Laura Guerrero – Fundraising – Linda Briscoe Report of Standing Committees - Committee Chairpersons Installation of Officers – Laura Guerrero Principal’s Report – Angela Frankhouser Announcements – Laura Guerrero Adjournment – Laura Guerrero

May 12, 2015 LTE PTA Membership Meeting

ACCEPTANCE OF MINUTES - Oneida Gonzalez, Secretary Approval of Minutes of LTE PTA Membership Meeting –April 14, 2015 minutes available –Motion –Motion required to approve the minutes of the Lake Travis Elementary PTA meeting held on April 14, 2015 –Second –Questions/Discussion –Vote May 12, 2015

LTE PTA Membership Meeting TREASURER’S REPORT Financial Update thru INCOME APRIL $ 20, Carnival, school store, spirit nights, fuss free, t-shirts EXPENSES APRIL $ 10, Carnival attractions & supplies, teacher reimbursements, hospitality supplies, school store, QuickBooks renewal, ENDING BANK BALANCE 4/30/2015 CHECKING$53, May 12, 2015

LTE PTA Membership Meeting TREASURER’S REPORT Current board is preparing a recommended budget for the school year. New board will review, approve and present to the membership for approval at the 1 st membership meeting of the new school year. Budget changes in discussion: 1.Continue working with BTAS, Marlene Sherwood for preparation of Taxes and streamlining Treasurer policies and procedures 2.Adding line item for First Aid/CPR teacher training 3.Redistribution of funds for grade level/sos reimbursements to accommodate better use for educational programs such as science and social studies nights 4.Discussions to add teacher “scholarship” line item for continuing education support May 12, 2015

LTE PTA Membership Meeting REPORT OF THE EXECUTIVE BOARD - Laura Guerrero, Vice-President Executive Board met April 28 th - quorum present Actions not requiring further action of the general membership: –Approved Fall Fun Run Fundraiser date: October 24, 2015 –Approved Spring Carnival and Silent Auction date: April 9, 2015 –Approved Financial Reconciliation Committee Volunteers: Julie Fergerson, Dao Tran and Michelle Dent –Looking for Comm Chair, Health & Welfare, & Carnival Chair for next year. See any board member if interested. May 12, 2015

LTE PTA Membership Meeting REPORT OF THE EXECUTIVE BOARD - Laura Guerrero, Vice-President Actions Taken Requiring Further Action of Membership: Our PTA bylaws require three check signers on our PTA bank account (President, Treasure, and one additional board member). Will replace current signers by June 30, Motion to approve Jason Kelley, Laura Beinke, and Joanna Hess as signers on PTA bank account for school year. -Second -Questions/Discussion -Vote May 12, 2015

LTE PTA Membership Meeting REPORT OF THE EXECUTIVE BOARD - Laura Guerrero, Vice-President Recommendations for next year to increase PTA participation & Income:  Look at ways to increase membership  Continue defining policies & procedures for easier year-to-year transitions  Continue defining treasurer position to transition back to 100% volunteer position (not requiring paid accounting help)  Increase board participation in Texas PTA training  Review and update bylaws  Consider fewer membership mtgs allowing board members more time to address needs  Improve 2-way communications between PTA & membership including better use of electronic media & printed materials  Increase promotion of fuss free fundraising such as Randall’s Good Neighbor Program, Box Tops, Target, etc.’s  Consider applying for grants to increase budget funds  Solicit sponsorships & participation for Fun Run & Carnival at same time in fall for better community participation/support May 12, 2015

LTE PTA Membership Meeting Report of Vice President, Membership - Laura Guerrero Membership Drive Totals -- Total Members: ALL Membership cards have been distributed. Contact Laura Guerrero if you did not get one. Remember, it is never too late to join the PTA! Contact Laura for membership information. May 12, 2015

LTE PTA Membership Meeting REPORT OF VICE PRESIDENT, FUNDRAISING - Linda Briscoe SPIRIT NIGHT – May 20 th All Star Burger -Spirit Night Chair, Amy Offield Remember to put your receipt in the collections box. We receive 10% of all collected receipt sales. BOX TOPS – –Mayra Agis, Chair – Thank you for your service this year! –Collected $1130 this school year! –Keep collecting for next year! May 12, 2015

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES CARNIVAL Chair, Brittan Chepak Silent Auction Chair, Alysia Transou Thanks to all our generous sponsors, LTE families, and volunteers we raised approximately $30,000 and after expenses expect to return approximately $19,000 to Lake Travis Elementary School! May 12, 2015

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES VOLUNTEERS – Constance Heitkoetter On Behalf of LTE Students, Staff and Parents: Thank you! –Total volunteer hours through April: 677 –Total volunteer hours year to date 4/30/15: 8504 Send Nominations to: May 12, 2015

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES VOLUNTEERS – Constance Heitkoetter MAY –Volunteer of the Month – Patricia Moon –Staff of the Month – Gaylonn Clemmons Send Nominations to May 12, 2015

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES VOLUNTEERS – Constance Heitkoetter Best Club Members – as of April 30th (volunteers who have given 100+ hours of their time to LTISD) May 12, 2015 Janene Angulo Alison Blake Adrienne Booth Linda Briscoe Carry Goldsmith Oneida Gonzalez Constanze Heitkoetter Norma Castillo-Vega Jennifer Forke Laura Guerrero Tiffany Kerr Hortencia Vargas-Castro Karla Gailey Joanna Hess Kathy Langdon

RECORDING VOLUNTEER HOURS May 12, 2015 LTE PTA Membership Meeting Please log your hours! Sign in as a volunteer – system tracks your hours Log any off-site hours via 1.v-volunteer.com or 2. or 3.write in volunteer binder in the front office.

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES May 12, 2015

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES Hospitality – Joanna Hess very successful teacher appreciation week thank you for all your support for our wonderful teachers! end of year luncheon for teachers – May Programs – Carrie Suh Discussing possibility of fewer membership meetings next school year. Health and Welfare – Rebecca Gunn Need chair for next year. See any board member if interested. May 12, 2015

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES Squire Booster Club – Carry Goldsmith  School Store – Karla Gaily The School Store has been extremely successful this year! Thank you to volunteers & parents for helping make approx $4000 profit for the PTA this year, so far! Final School Store Date: May 15 th May 12, 2015

LTE PTA Membership Meeting INSTALLATION OF OFFICERS President - Jason Kelley VP Membership - Jennifer Forke VP Fundraising - Tiffany Kerr/Tina Berrum Secretary - Joanna Hess Treasurer - Laura Beinke May 12, 2015

LTE PTA Membership Meeting LTE PTA BOARD  President - Jason Kelley  VP Membership- Jennifer Forke  VP Fundraising - Tiffany Kerr/Tina Berrum  Secretary - Joanna Hess  Treasurer – Laura Beinke  Parliamentarian – Oneida Gonzalez  Hospitality – Adrienne Booth  Volunteer – Constance Heitkoetter  Booster – Karla Gailey  Programs – Carrie Suh  Health & Welfare – open  Carnival Chair – open  Communications – open  Principal – Angela Frankhouser  Teacher Liaison – Matt Bowers May 12, 2015

LTE PTA Membership Meeting REPORT OF THE PRINCIPAL - Angela Frankhouser May 12, 2015

LTE PTA Membership Meeting Upcoming Dates to Remember: –May 14 th Math Stars Field Trip –May 15 th last school store of the year! –May 15 th 4 th grade Popsicle Party award for highest # PTA members –May 16 th Music Memory Contest –May 18 th -22 nd SkateTime –May 19 th 4 th grade famous Texans wax museum –May 20 th All Star Burger Spirit Night –May 22 nd 5 th Grade Field Trip HBMS –May 25 th student holiday –May 25 th – 29 th SkateTime –May 27 th Student Council Swim Party –May 29 th 5 th Grade Field Trip –June 1 st – 5 th SkateTime –June 1 st -4 th Awards Ceremonies –June 4 th End of the Year Celebrations/Class Parties –June 5 th last day of school, Early Release –June 13 th PK/Kinder Playdate May 12, 2015

LTE PTA Membership Meeting ADJOURNMENT IMPORTANT LOCATIONS FOR INFORMATION www. lte.my-pta.org - LTE PTA website! PLEASE sign up to request access to website! Then login for important information including sign ups, forms, calendar, etc. - LTE website - LTISD website - Lake Travis Education Foundation - Texas State PTA website Website to log all of your volunteer hours May 12, 2015