The University of North Carolina Office of the President State Higher Education Executive Officers The University of North Carolina Office of the President Accountability in P-16 Systems and Database Issues August 13, 2004

The University of North Carolina Office of the President System Level Information Goals Goal 1 – Identifying the Customer and Defining Current and Projected Needs Goal 2 - Defining and Collecting Appropriate Data to Meet Needs Goal 3 – Providing Access to Data and Information Goal 4 - Meeting Reporting and Research Requirements Goal 5 - Satisfying Accountability Requirements Goal 6 – Being Proactive versus Reactive Goal 1 – Identifying the Customer and Defining Current and Projected Needs Goal 2 - Defining and Collecting Appropriate Data to Meet Needs Goal 3 – Providing Access to Data and Information Goal 4 - Meeting Reporting and Research Requirements Goal 5 - Satisfying Accountability Requirements Goal 6 – Being Proactive versus Reactive

The University of North Carolina Office of the President Action Steps Understanding the Environment Defining Current and Projected Information Needs Establishing Organizational Structure Involving Suppliers and Users Collecting the Data Defining Data Elements Data Collection, Storage and Linkage Transforming Data into Information Batch Processing for Routine Reporting Federal and State Reporting Accountability Interactive Retrieval and Analysis Internal Users External Users Improving Processes Understanding the Environment Defining Current and Projected Information Needs Establishing Organizational Structure Involving Suppliers and Users Collecting the Data Defining Data Elements Data Collection, Storage and Linkage Transforming Data into Information Batch Processing for Routine Reporting Federal and State Reporting Accountability Interactive Retrieval and Analysis Internal Users External Users Improving Processes

The University of North Carolina Office of the President

Data Collected Academic Program Inventory BD119 – Exempt Position Inventory Academic Year Calendar Community College Data Course Description File College Entrance Examiner's Board Course Grade File Delaware Study Data from State Demographer's Office CPA Exam Data Law Exam Data Nursing Exam Data Tuition and Fees Facilities Data Financial Aid File Federal Interagency Committee on Education Helping Outstanding Pupils Educationally Integrated Postsecondary Education Data System-Federal Data NC Higher Education Data Public High School Data - Addresses Public High School Data - Enrollment Academic Program Inventory BD119 – Exempt Position Inventory Academic Year Calendar Community College Data Course Description File College Entrance Examiner's Board Course Grade File Delaware Study Data from State Demographer's Office CPA Exam Data Law Exam Data Nursing Exam Data Tuition and Fees Facilities Data Financial Aid File Federal Interagency Committee on Education Helping Outstanding Pupils Educationally Integrated Postsecondary Education Data System-Federal Data NC Higher Education Data Public High School Data - Addresses Public High School Data - Enrollment Public High School Data Graduates Public High School Data Intentions Personnel Data File PEER Institution Reporting - Data Professional Assessment Tests for Licensure/National Teacher Exam Institutional Profiles Enrollment Projections - Data Student Courseload File Student Credit Hour Reporting Student Data File - Applied and Enrolled Student Data File - Early Abbreviated Preliminary Student Data File - Graduated Student Data File -Private (2) State Occupational Information Coordinating Committee Southern Regional Education Board Surveys - Alumni, Faculty, Freshman, Graduating Senior and Sophomore Transfer Student Performance Unified Financial Data Mart

The University of North Carolina Office of the President Most Used Files Student Data File (SDF) Student Courseload File (SCF) Course Grade File (CGF) Course Description File (CDF) Financial Aid File (FAF) Facilities File (FAC) Personnel Data File (PDF) Student Data File (SDF) Student Courseload File (SCF) Course Grade File (CGF) Course Description File (CDF) Financial Aid File (FAF) Facilities File (FAC) Personnel Data File (PDF)

The University of North Carolina Office of the President Survey Data Collection Activities Freshman Survey Sophomore Survey Graduating Senior Survey Alumni Survey National Survey Activities CIRP NSSE FSSE Freshman Survey Sophomore Survey Graduating Senior Survey Alumni Survey National Survey Activities CIRP NSSE FSSE

The University of North Carolina Office of the President Linking Data Structures Most of the data files contain detailed “unit records” Common Data Elements provide uniqueness and a way to connect to other data structures More information is known when linked to other data Most of the data files contain detailed “unit records” Common Data Elements provide uniqueness and a way to connect to other data structures More information is known when linked to other data

The University of North Carolina Office of the President File Linkages SDF SCF CGF CDF FAF PDF FAC Student Surveys

The University of North Carolina Office of the President Data Integration Across NC HE University of North Carolina No Data Warehouse in Place – SAS Files Large Volume of Data Ready For Linkage to Other Data Sources Department of Public Instruction (K-12) Data Warehouse in Place – School District Submissions Large Volume of Data Not Ready for Linkage North Carolina Community College System Data Warehouse in Place – Yearly Submissions from Campuses Not ready for Linkage Large Volume of Data UNC Staff have Direct Access University of North Carolina No Data Warehouse in Place – SAS Files Large Volume of Data Ready For Linkage to Other Data Sources Department of Public Instruction (K-12) Data Warehouse in Place – School District Submissions Large Volume of Data Not Ready for Linkage North Carolina Community College System Data Warehouse in Place – Yearly Submissions from Campuses Not ready for Linkage Large Volume of Data UNC Staff have Direct Access

The University of North Carolina Office of the President Reporting and Analysis With longitudinal and linked data, a variety of reports and studies can be generated. Examples: IPEDS - Federal Reporting NCHED – State Reporting NC Higher Education Statistical Abstract Accountability Reports Special Projects/Requests Creating and Monitoring Performance Indicators With longitudinal and linked data, a variety of reports and studies can be generated. Examples: IPEDS - Federal Reporting NCHED – State Reporting NC Higher Education Statistical Abstract Accountability Reports Special Projects/Requests Creating and Monitoring Performance Indicators

The University of North Carolina Office of the President Accountability Reporting 43 Reports Generated During are Annual Reports Entities Receiving Reports Governor Governmental Operations Office of State Budget & Management General Assembly Joint Legislative Education Oversight Committee Legislative Fiscal Research Division 43 Reports Generated During are Annual Reports Entities Receiving Reports Governor Governmental Operations Office of State Budget & Management General Assembly Joint Legislative Education Oversight Committee Legislative Fiscal Research Division

The University of North Carolina Office of the President Reports Provided to Outside Agencies UNC Enrollment Planning UNC Fiscal Accountability and Flexibility Management Flexibility Bonds for Higher Education Comprehensive Articulation Agreement Recruitment and Retention Initiatives to Address Teacher Shortage Assist Local Schools on Implementation of No Child Left Behind Business and Education Technology Alliance Regional Economic Development Commission Reports UNC Enrollment Planning UNC Fiscal Accountability and Flexibility Management Flexibility Bonds for Higher Education Comprehensive Articulation Agreement Recruitment and Retention Initiatives to Address Teacher Shortage Assist Local Schools on Implementation of No Child Left Behind Business and Education Technology Alliance Regional Economic Development Commission Reports