ExitTOC TIMSNT Introduction 2003-Part 2 1 Introduction to TIMSNT-Part 2 Use the buttons to navigate the training package First PagePreviousNextLast Page This training presentation has been separated in to three parts to shorten the download time. Part 2: Menu Items Schools and Students

ExitTOC TIMSNT Introduction 2003-Part 2 2 Table of Contents Schools MenuStudents Menu Adding a SchoolStudent Layers Enter GradesStudent Database Enter BelltimesLost Screen/Window Grade/Program WindowStudent Trips Editing Grades/ProgramsRequest ClustersCreating Trips Attendance BoundaryCreating Trips and Request

ExitTOC TIMSNT Introduction 2003-Part 2 3 Examples The screen shots, practices and exercises in this online training presentation were prepared with previous data from Johnston County and are merely a guide. You can apply the instructions and use your own county data to practice the step-by-step process, but first perform a backup of your data.

ExitTOC TIMSNT Introduction 2003-Part 2 4 Schools Menu

ExitTOC TIMSNT Introduction 2003-Part 2 5 Schools Menu  Tabular Textual Approach – to work with an individual record in a window resembling a form

ExitTOC TIMSNT Introduction 2003-Part 2 6 Schools Menu Grade/Prog – modify the grades and programs for a school. * You need at least one program validated for a grade to keep it active. * Edulog.nt automatically removes grades that do not have a validated program. School – copy the data from one school to another.

ExitTOC TIMSNT Introduction 2003-Part 2 7 Practice: Adding a School Enter new school code Click New Enter school name Enter address

ExitTOC TIMSNT Introduction 2003-Part 2 8 Entering Grades at New School Grade/Program Follow these steps to copy grades from another school 324 Grade Copy Select school with similar grades OK

ExitTOC TIMSNT Introduction 2003-Part 2 9 Entering Bell Times at New School Bell Times Copy Prog Select school to copy Select program to copy Replace Program Data OK Save Program Confirm Follow these steps to copy program from another school

ExitTOC TIMSNT Introduction 2003-Part 2 10 Editing Bell Times Once times are set, they are edited using Shift Times, not Bell Times Select Time Select Bell Edit

ExitTOC TIMSNT Introduction 2003-Part 2 11 Grades/Program Window Rows are grades Grades Programs Columns are programs

ExitTOC TIMSNT Introduction 2003-Part 2 12 Grades/Program Window Note that the default program has no name I don’t see any way to give it one

ExitTOC TIMSNT Introduction 2003-Part 2 13 Grades/Program Window Three lists – Eligibility,HazardValidity,

ExitTOC TIMSNT Introduction 2003-Part 2 14 Grades/Program Window To move between lists, click the option

ExitTOC TIMSNT Introduction 2003-Part 2 15 The settings dropdown box will change accordingly Grades/Program Window Validity Eligibility Hazard Set the type and click on the value next to the grade

ExitTOC TIMSNT Introduction 2003-Part 2 16 Grade/Program Validity 1 indicates that the program is active for that grade at that school and will affect transportation  0 or blank* indicates the program is inactive * 0 when you change it, blank after you confirm

ExitTOC TIMSNT Introduction 2003-Part 2 17 Grade/Program Eligibility Same as PTS-III/TIMS An eligibility type refers to a collection of boundaries – attendance, walk, hazard - that define pickup policy. Students in grade ‘x’ at school ‘a’ do or do not get transportation if they live at a certain location Can vary by school/grade combination. Affect transportation when you post boundaries as various types for a school and then assign students to stops based on eligibility

ExitTOC TIMSNT Introduction 2003-Part 2 18 Grade/Program Eligibility We generally use same boundaries – attendance, walk, hazard – for all grades at a school, so we only use one eligibility type. Most NC districts don’t assign based on eligibility, anyway.

ExitTOC TIMSNT Introduction 2003-Part 2 19 Grade/Program Hazards Segments in geocode can have 4 hazard settings. Each setting defines a group of segments posing similar levels of danger to students crossing them Setting the hazard level for a grade keeps a student from being assigned to a stop they would have to cross the street to access.

ExitTOC TIMSNT Introduction 2003-Part 2 20 Grade/Program Hazards The 4 levels are not incremental. They refer to discrete sets of segments.

ExitTOC TIMSNT Introduction 2003-Part 2 21 Grade/Program Hazards A possible scheme: The most hazardous segments – example, 4 lane limited access highways – would be given hazard levels 1 through 4. The next most hazardous set would be 1 through 3, etc. The default program would be:  Grades 9-12 level 4,  Grades 6-8 level 3,  Grades 3-5 level 2,  Grades PK-02 level 1.

ExitTOC TIMSNT Introduction 2003-Part 2 22 Editing Grades You can … Create new grades Change grades at a school Copy set of grades from one school to another Add set to current list Replace current grades with copied set

ExitTOC TIMSNT Introduction 2003-Part 2 23 Editing Programs Same functions available for programs as grades Create new programs Add/Remove single programs Copy set of programs from one school to another

ExitTOC TIMSNT Introduction 2003-Part 2 24 Editing Grades and Programs Additions/deletions of grades and programs affect all three panes

ExitTOC TIMSNT Introduction 2003-Part 2 25 Editing Programs and Grades Copy grades and programs simultaneously from one school to another using School

ExitTOC TIMSNT Introduction 2003-Part 2 26 Copying Program Settings for Validity, Eligibility, Hazard Effective only in active list – Validity, Eligibility, Hazard Copy _Column – copies one program’s settings for all grades to another program Copy_Row – copies all program settings for one grade to another grade - Scrolls left/right through programs in pane

ExitTOC TIMSNT Introduction 2003-Part 2 27 Copying Program Settings for Validity, Eligibility, Hazard Tip: When using Copy_Column, the Copy from Program and To Program list boxes are empty.

ExitTOC TIMSNT Introduction 2003-Part 2 28 Copying Program Settings for Validity, Eligibility, Hazard When you drop them, the first entry is blank. That is the default program and is selectable. Default program

ExitTOC TIMSNT Introduction 2003-Part 2 29 Rename a School Click the Rename button Warning! Do not rename the school without doing a full backup first Enter the New Code and Confirm Warning! Do you want to continue? Answer Yes or No

ExitTOC TIMSNT Introduction 2003-Part 2 30 Edit School Location Click the Relocate button Warning! Do not change location without doing a full backup first Enter the New Location address and Confirm Warning! Do you want to continue? Answer Yes or No

ExitTOC TIMSNT Introduction 2003-Part 2 31 Schools Menu Clusters A set of schools grouped together to streamline the process of transporting students. Clusters have names. Example: PMH for Piedmont Middle and High Not limited to three characters. A cluster stop number consists of the cluster name and a sequence number Example: PMH.001 Cluster stops are created exactly like regular stops.

ExitTOC TIMSNT Introduction 2003-Part 2 32 Schools Menu  Attendance Boundary The entire area serviced by one or more schools. Post and unpost boundaries in edulog.nt. Use to determine student transportation eligibility. 1. Select grade 2. Select location 3. Find School

ExitTOC TIMSNT Introduction 2003-Part 2 33 Schools Menu Locate the closest stop to a particular student 1. Highlight school 2. Click Find Closest Stops for School

ExitTOC TIMSNT Introduction 2003-Part 2 34 Students Menu

ExitTOC TIMSNT Introduction 2003-Part 2 35 Students Menu  Display  Graphical approach  Used to work with groups of students, stops, or runs on the map display using Graphical  Shows layers on map display  Tabular  Textual approach  Used to work with individual records in a table

ExitTOC TIMSNT Introduction 2003-Part 2 36 Accessing Data Students can be shown in Display, Graphical, and Tabular modes  These data records can be accessed by:  ID ( or name in the case of students)  Range by text  Group by area  All for a school  By Worklist (to be covered a little later)

ExitTOC TIMSNT Introduction 2003-Part 2 37 In Graphical (students) You can- Assign Deassign Deassign by service Show Passenger List Digitize Students NOTE: When using Graphical-Student must be displayed before all of these functions are available You can also complete these functions in Tabular.

ExitTOC TIMSNT Introduction 2003-Part 2 38 Working with Students Student Layers Student Database

ExitTOC TIMSNT Introduction 2003-Part 2 39 Student Layers A group of students displayed graphically is a layer. Student layers appear in the legend as assigned, partially assigned, or unassigned- depending on whether trips have been assigned to a stop. To display a student:  Go to Students > Display and the “Student Edit Selection” Dialog Box appears  Type the last name “Smith” and press Tab key  Click Find  Click on student “Amanda Smith” and click OK

ExitTOC TIMSNT Introduction 2003-Part 2 40 To display a group of students:  Go to Students > Display and the “Student  Edit Selection” Dialog Box appears.  Click on student “Aaron Smith” and while holding mouse key, drag down to student “Alexander Smith”.  Click OK Student Layers Whenever changes are made to student (or stop, run, or route) records, the screen can only be updated to reflect the changes by closing and reopening EdulogNT.

ExitTOC TIMSNT Introduction 2003-Part 2 41 Student Database To open existing student files:  Double-click on the individual students name. In this example we will select “Adam Smith” To access, go to Students > Tabular.

ExitTOC TIMSNT Introduction 2003-Part 2 42 To enter a new student:  Type “Gibson” in last name field.  Press Tab key to enter first name field, type “Mel”  Click New.  Enter School Code “308”, grade “KI”,  For location fields - (two methods) 1. Click on mouse button and click the point on the map corresponding to the address. The address will automatically copy to the Location box. 2. Type in address manually. Click Copy to copy Location to Residence Address (Res Addr) Student Database

ExitTOC TIMSNT Introduction 2003-Part 2 43 Special Ed Fields Special Ed check box on main student data screen activates the Special Needs button  NOTE: This button is also available on the Other Fields screen

ExitTOC TIMSNT Introduction 2003-Part 2 44 Other Fields This is where your “page” data fields reside

ExitTOC TIMSNT Introduction 2003-Part 2 45 Hint: If you lose your screen Open “Other Fields” Click anywhere on the map area Your Student Data screen disappears tab to bring the window you want back to the front

ExitTOC TIMSNT Introduction 2003-Part 2 46 Student Trips From Student Data Entry Form Dialogue Box, click Trips. Here you will enter all the trips required for that students complete weekly transportation- including “regular” (to/from school) trips, extracurricular, and other special trips. Click on the “Trips” box and the box title changes to “Request.” What is a trip? What is a request?

ExitTOC TIMSNT Introduction 2003-Part 2 47 Trips Trip – one portion of a student’s daily travel Consists of travel between any origin and destination Change of origin or destination requires another trip Examples: home to school in the morning is one trip. School to daycare in the afternoon is another trip Each trip has a frequency of use. Example: home to school on MWF is one trip, Grandma’s to school on TTh is another trip.

ExitTOC TIMSNT Introduction 2003-Part 2 48 More About Trips Everyone gets two default trips Home to School School to Home Other trips Transfers Stops in different locations Additional trips during the day Travel at different times on different days

ExitTOC TIMSNT Introduction 2003-Part 2 49 The Trips Screen Adding more data items to the student trip window

ExitTOC TIMSNT Introduction 2003-Part 2 50 Old (PTS III) AM:Home to School PM: School to Home Trip 1: Home to School Trip 2: School to Home Trip 3: Home to YMCA Trip 4: YMCA to Home vs. New (EdulogNT) Difference?

ExitTOC TIMSNT Introduction 2003-Part 2 51 Transfers In the new system, transfers are handled as a series of trips. Home Xfer Pt. School Trip 1 Trip 2 Home Xfer Pt. School Trip 4 Trip 3

ExitTOC TIMSNT Introduction 2003-Part 2 52 Frequency Each trip has a frequency of use indicating the days of the week that the trip is needed.

ExitTOC TIMSNT Introduction 2003-Part 2 53 Trips Form a Request A set of trips constitutes a “request” Request

ExitTOC TIMSNT Introduction 2003-Part 2 54 A request is a group of trips for one student  One student can have multiple requests.  Logically, all “regular” (to/from school) trips can be grouped in one request. Midday and extra trips can be combined in another request. Request

ExitTOC TIMSNT Introduction 2003-Part 2 55 Creating Trips From Student Data Entry Form Dialogue Box, click Trips. A request begins automatically with two default trips- home to school and school to home. Edit the home to school trip first by highlighting the trip record and clicking Edit. Select desired Trip Access (corner, curb, or door) and Click OK. link from trip to stop service How To...

ExitTOC TIMSNT Introduction 2003-Part 2 56 Creating Trips Complete Trip Data Entry Form by selecting frequency. (Default will be Monday through Friday) Click Confirm when finished. Returns to display of student trips.

ExitTOC TIMSNT Introduction 2003-Part 2 57 Creating Trips and Requests Add additional trips to the default request as desired. To create a new trip, make sure Trips are activated and not Requests, then click Create and complete Student Transportation Information and Trip Data Entry Form. To create a new request, click the Trips box to activate the Request mode. Click Create, then follow the trip creating procedure to create trips in this new request.

ExitTOC TIMSNT Introduction 2003-Part 2 58 Students Student Edit Relocating Students Creating New Trips

ExitTOC TIMSNT Introduction 2003-Part 2 59 Student Edit: Relocating Students A student can be relocated in the tabular mode - not in the display mode. Go to Students-Tabular. Click on new location and copy to residence address field. Confirm changes to student record. Assigned trips become unassigned. Trips for new address can be assigned in tabular or display mode. To assign in display mode: load students layer go to Graphical- Assign

ExitTOC TIMSNT Introduction 2003-Part 2 60 Practice - Student Relocation Student, Brooks Hudson, moved from 94 Norris Lane to 225 J R Lee Road. Make sure students layer is loaded. Change Brooks’ address. Reload the students layer to reflect the change. Now, assign his trips in the graphical mode.

ExitTOC TIMSNT Introduction 2003-Part 2 61 Student Trips Assigning trips to stops (schedule trips) and stop service will be covered more in Part 3.

ExitTOC TIMSNT Introduction 2003-Part 2 62 Introduction to TIMSNT-Part 2 This concludes Part 2 of the training session. Please do one of the following:  Try the example with your county data. Adding A School  Go back to the web page and proceed with Part 3 – Runs, Driver Directions, Stops, Routes and Options.  Go back and review areas that interest you.  Exit the presentation.