© University of Reading IT Services 20 April 2014 Microsoft Office 2007 Upgrading and Supporting

Microsoft Office 2007 – Upgrading and Supporting2 Why upgrade? Microsoft will reduce and remove support for Office 2003 Students and staff are already getting Microsoft Office 2007 on personal PCs Microsoft Office 2007 is available for home purchase at a substantial discount for non-commercial use for up to 3 PCs IT Services plan to run Office 2007 across the managed PC facilities in AY 2008/09

Microsoft Office 2007 – Upgrading and Supporting3 License information (1/3) Under the Microsoft Campus Agreement the University of Reading can upgrade to Microsoft Office 2007 on University owned PCs Under the downgrade rights section of the Microsoft Campus Agreement the University can continue to run Microsoft Office 2003

Microsoft Office 2007 – Upgrading and Supporting4 License information (2/3) Under the Microsoft Campus agreement it is possible to install Microsoft Office at home if: – The PC at work you use has Microsoft Office installed AND you are the sole user of that PC – The copy of Microsoft Office installed at home is only used by you (not family members) – The copy of Microsoft Office installed at home is only used for University business – The software must be removed if any of the above cease to be true Please note: This is subject to any terms and conditions set out in the universitys Microsoft Campus contract set by Microsoft at renewal.

Microsoft Office 2007 – Upgrading and Supporting5 License information (3/3) To install and use Microsoft Products at home for non- university purposes or for use by family members you need to purchase a relevant license for the product

Microsoft Office 2007 – Upgrading and Supporting6 Distribution (1/3) Microsoft Office 2007 is available on the software distribution server \\vidist.reading.ac.uk\Office2007

Microsoft Office 2007 – Upgrading and Supporting7 Distribution (2/3) Microsoft Office 2007 DVD installation media can be purchased from CIVICA (around £20); full details are available on the ITS website at

Microsoft Office 2007 – Upgrading and Supporting8 Distribution (3/3) Currently, the distribution of Microsoft Office under the Home Use Rights is under review by Microsoft, however, the most likely method of distribution will be for IT Services to allow controlled download of the Microsoft Office 2007 media from a secure network The media would be supplied as an DVD ISO file that could be used to create the install media Please note: This is subject to any terms and conditions set out in the universitys Microsoft Campus contract set by Microsoft at renewal.

Microsoft Office 2007 – Upgrading and Supporting9 Microsoft Office 2007 Home and Student Microsoft Office 2007 Home and Student is available for around £100 and is licensed for installation on up to 3 PCs in your home This product is licensed for Non-Commercial Use Only and includes – Microsoft Excel – Microsoft OneNote – Microsoft PowerPoint – Microsoft Word Please note: Microsoft Outlook is not included and can be purchased separately

Microsoft Office 2007 – Upgrading and Supporting10 Upgrading from Office 2003 The express install of Microsoft Office 2007 will remove Microsoft Office 2003 by default The custom install will offer you the ability to keep/remove some of the old applications (Outlook 2003 will be removed if Outlook 2007 is installed) Co-exisiting Office 2007 and Office 2003 works, but each application repairs when you change versions. This repair can take a significant amount of time. There are also some funnies with the use of the Office applets between versions

Microsoft Office 2007 – Upgrading and Supporting11 Differences There are 3 main differences; – The old menu style of Office with File, Edit, View, etc. has been replace by a Ribbon of buttons. It is an extension of the toolbar system in Office 2003 (the menus are no longer available) – There is now an Office button on the top left of the application window to access common commands, e.g., Open, Save, Print – The file formats have changed; new file formats have been introduced and are the default for saves on install. The default is controlled in the application options and can be forced in to an 2003 compatible file.

Microsoft Office 2007 – Upgrading and Supporting12 Supporting the Change (1/3) Microsoft have a number of very useful resources on their web site that help the migration of an Office 2003 user to Office 2007, the main one of which are the Interactive Demos. Microsoft have a ribbon called Get Started for Word, Excel and PowerPoint. It is a download and has access to some of the best help and training resources Microsoft provide as buttons

Microsoft Office 2007 – Upgrading and Supporting Supporting the Change (2/3) Office 2003 users can install compatibility tools for Office 2007 file formats. This install is offered by Office 2003 as soon as a newer file type attempts to open This will then re-direct the user to the Microsoft web site to download the converters as an executable file which can then be installed on the local PC 13

Microsoft Office 2007 – Upgrading and Supporting Supporting the Change (3/3) Training run by IT Services is already available for staff through CSTD to help smooth the transition to Office 2007 with courses that highlight the changes Microsoft Office courses run by IT Services are being updated to Office 2007 for the new academic year 14

Microsoft Office 2007 – Upgrading and Supporting Microsoft FrontPage 2003 (1/2) Microsoft FrontPage has been replaced by a two new products with the introduction of Microsoft Office 2007 Microsoft FrontPage 2003 will co-exist with Office 2007 with no issues on Microsoft Windows XP 15

Microsoft Office 2007 – Upgrading and Supporting Microsoft FrontPage 2003 (2/2) Microsoft FrontPage 2003 will co-exist with Office 2007 on Microsoft Windows Vista although there are some issues/incompatibilities: – Some of the file operations will cause the software to stop working, i.e., file browse features that use Windows to browse to a file or link (can be overcome typing a path or link location) If there is a need to continue using FrontPage 2003 then IT Services would recommend running it on a Microsoft Windows XP PC 16

Microsoft Office 2007 – Upgrading and Supporting Microsoft SharePoint Designer Microsoft SharePoint Designer is the direct replacement for Microsoft FrontPage 2003 and is available under the campus agreement as a separate install (it is not on the Office 2007 install media) There is a self-extracting archive of the install package at \\vidist\Office2007\ISO\Office SharePoint Designr 2007 Win32 English Disk Kit MVL CD IT Services have no experience of using SharePoint Designer, for current FrontPage websites that cannot move to the WebCMS ITS would currently recommend continuing to use FrontPage 2003 and Windows XP 17

Microsoft Office 2007 – Upgrading and Supporting Microsoft Expression Web Microsoft Expression Web is a new enhanced web package. Microsoft Expression Web is not available for install under the Microsoft Campus Agreement at Reading Microsoft Expression Web licences and media can be purchased under the Microsoft Select Agreement IT Services currently have no experience of using Microsoft Expression Web 18

Microsoft Office 2007 – Upgrading and Supporting Useful Links (1/2) CSTD Training University Software Pages Microsoft Office Website Microsoft Office 2007 Home and Student edition

Microsoft Office 2007 – Upgrading and Supporting Useful Links (2/2) Microsoft Office 2007 Interactive Demos – Word – Excel – Powerpoint Microsoft Office Get Started ribbons –

Microsoft Office 2007 – Upgrading and Supporting21 Microsoft Office 2007 Upgrading and Supporting Questions?