© University of Reading IT Services Microsoft Campus Stephen Gough Assistant Director of IT Services 19 May 2008

Microsoft Campus current licence expires 31/7/08 – Microsoft Campus 3.2 will take out new licence – Microsoft Campus 3.5 – 3 year licence – new terms & conditions 2

MS Campus 3.5 Eduserv/Microsoft agreement – mscampus resellers – Bytes – Civica – Insight – Online Computers – Phoenix Software – Pugh – SCC – Viglen 3

MS Campus 3.5 – applications Currently have: Windows, Office, FrontPage, Visual Studio, Core CALs Desktop Faculty Licence Level B – Windows Vista Enterprise Upgrade – Microsoft Office Enterprise 2007 and Microsoft Office for Mac 2008 Professional Edition – Microsoft Core CAL Suite can add: – Office SharePoint Designer Win32£2.76 per FTE – Expression Web£2.76 per FTE – Visual Studio Pro£1.10 per FTE not planning to add Expression Web, buy under Select: – Expression Web 1.0 Single Language Licence £

Campus 3.5 Subscription Enrollment form page 1, paragraph 1: – The Campus Subscription program gives Institution the right, during the Licensed Period, to have Institution and Institutions Users run Microsoft software during the Licensed Period. – Institutions Users must consist of all teachers, staff, administrators, and students who have access to PCs. – Institution is not required to count members of the public who access PCs that remain in Institutions open access lab(s) or libraries. – Institution may not permit remote access to software installed on open access PCs 5

Campus 3.5 Subscription Enrollment form non-exclusivity: – Institution may enter into agreements with other parties to license, use, or promote non-Microsoft software or services. staff count: – Please indicate the full time equivalent (FTE) faculty and staff count in Institution. Include all faculty and staff members categorized as employed over 200 hours per annum. – Institution may exclude non-PC users such as maintenance, groundskeepers, cafeteria, etc. 6

Visiting academics, onsite contractors need to be added to the FTE count if they will use University desktop PCs 7

Campus 3.5 Commitment to Participate form Section 7, "Licence Grant" – Neither you nor your users may separate the components of software made up of multiple components by running them on different computers, by upgrading or downgrading them at different times, or by transferring them separately, except as otherwise provided in the product use rights. 8

Campus 3.5 Commitment to Participate form Section 7, "Licence Grant" – The software and fixes licensed under this agreement are subject to U.S. export jurisdiction. You must comply with all applicable domestic and international export laws and regulations that apply to the software and fixes. Such laws include restrictions on destination, users and end use. For additional information, see 9

Export restrictions Are there certain countries you cannot ship Microsoft products to? – Yes. In general, Microsoft products may not be exported to Cuba, Iran, North Korea, Sudan, or Syria. May I take Microsoft encryption software overseas temporarily on my laptop computer? – Yes. License exceptions TMP and BAG, described in the Export Administration Regulations, may be applicable to your situation, subject to certain conditions.Export Administration Regulations 10

Campus 3.5 Commitment to Participate form Section 7, "Licence Grant" Neither you nor your users will be entitled to free telephone support for the software, except as we specify in writing in connection with Software Assurance Membership or other Software Assurance offerings. 11

Campus 3.5 Commitment to Participate form Section 9, Distributing Media To your faculty and staff. You may acquire the quantity of media as necessary to distribute the software to your faculty and staff for use in accordance with your agreement. All media for a particular product must be acquired from a Microsoft-approved fulfillment source for that product. You may also copy volume licensing media acquired from a Microsoft-approved fulfillment source for distribution to your faculty and staff users only (other than for purposes of faculty and staff Work at Home rights). All copies must be true and complete copies (including copyright and trademark notices). Replication guidelines are posted at

Campus 3.5 Commitment to Participate form Section 9, Distributing Media To your faculty and staff. You must maintain the security of any volume licensing keys provided with volume licensing media in accordance with applicable product use rights and other restrictions, and may disclose them only to employees authorized to engage in the installation and support of the software. You may not disclose volume licensing keys to faculty and staff work-at- home or student option users or to any other unauthorized third party 13

Campus 3.5 Commitment to Participate form Section 9, Distributing Media To your faculty and staff. b. To your faculty and staff Work at Home users and to your student FTE option users. If you order faculty and staff Work at Home rights for selected software or select the Student Option in a subscription enrollment, access to media by your faculty and staff for Work at Home purposes and by your Student Option users must be restricted and regulated by you. All media for software distributed to your faculty and staff for Work at Home purposes and to your Student Option users must be acquired from a Microsoft approved fulfillment source, and such software may be distributed to such users only in the following ways: 14

Campus 3.5 Commitment to Participate form (i) if you purchase individual student-media CD-ROM or disk sets (collectively, student media) for a particular software, through distribution of one copy of such student media directly to each authorized Work at Home or Student Option user (student media may contain product activation features that limit the number of installations; your reseller can identify media and software that contains product activation features. You can get details on ordering and distributing student media, including a list of the software for which student media is currently available, on or [student media disks £10 each, must buy in quantities of 25 or more] 15

Campus 3.5 Commitment to Participate form (ii) utilizing volume licensing media that you acquire pursuant to Section 3, via (a) controlled download from your secure network server(s) or other storage device(s), (b) manual installation by you at a central location that you control, or (c) a system of controlled short-term checkout of applicable volume licensing media solely for purposes of individual user installation, provided that this option (c) is available only for software for which a volume licensing key is not required (b) means staff bring in their PCs and we install the software on site with (a) we can record who has taken a copy 16

Campus 3.5 Commitment to Participate form 16. Verifying compliance – You must keep records relating to the software that you and any entity participating under this agreement run. – We have the right to verify compliance at our expense, during the licensed period and for a period of one year thereafter. Verification will take place upon not fewer than 30 days notice, during normal business hours and in a manner that does not interfere unreasonably with your operations. As an alternative, we may require you to accurately complete our self-audit questionnaire relating to the software 17

Campus 3.5 Commitment to Participate form 16. Verifying compliance If verification or self-audit reveals unlicensed use of the software, you must promptly order sufficient licenses to permit all software usage disclosed. If material unlicensed use is found (license shortage of 5% or more), you must reimburse us for the costs we have incurred in verification and acquire the necessary additional licenses as single academic retail licenses within 30 days. 18

Campus 3.5 Commitment to Participate form Additionally, you must use reasonable efforts to make your users aware of the terms and conditions upon which they are allowed to run the software. Accordingly, you must: 19

Campus 3.5 Commitment to Participate form a. Notify all users in advance of running the software that: (i) their use of the software is subject to the terms of this agreement, including but not limited to limitations on liability, disclaimer of warranties and exclusion of remedies; (ii) they are allowed to run the software only during the licensed period; and (iii) if your agreement is terminated, or you do not submit a subscription enrollment or extension order prior to the expiration of the licensed period or purchase perpetual licenses for the software, then all software run under your agreement must be deleted when the licensed period expires or is otherwise earlier terminated, whichever is first; and, 20

Campus 3.5 Commitment to Participate form b. Periodically publish in an institution wide publication and applicable web sites a reference to the location (either physical or on a computer network) where they can view the Product List and product use rights. Microsoft publishes a copy of the Product List and product use rights at and, c. Notify us immediately if you are aware of any actual or potential violation of your agreement; and, d. Provide all reasonable assistance and cooperation as requested by us to investigate and remedy any unauthorized use of the software by your users. 21

Campus 3.5 Home Use Rights For Office Professional Plus Edition 2007 and Office Enterprise Edition 2007: – Work at Home (WAH) License. For each WAH license you acquire, the primary user of a device on which you run a separately licensed copy of the software (work device) may install and use one copy of the software on a home device (WAH user). If you upgrade the software on the work device, the WAH user may upgrade the copy on the home device. The WAH users right to use the software terminates when the WAH user leaves your organization. At that time, the WAH user must remove the software from the home device. (Microsoft Licensing Product Use Rights, Worldwide English, April 2008) 22

Campus 3.5 Home Use Rights note primary user – those sharing a PC don't qualify! 23

Upgrade rights for Windows need Windows OEM licence or MacOS on the computer 24

ActiveSync ActiveSync on mobile/secondary devices – don't have an Outlook licence to connect to Exchange – can add a block of device CALs to cover these how many? 25