UAB Student Information System IT Committee for the UA System BOT December 10, 2004

Common Student Information System Resolution passed at the June 2002 BOT designating SCT Banner as the common Student Information System for the three campuses UA and UAH Student System Projects are currently underway Given the successful implementation of the Oracle HR and Finance systems, UAB is now ready to begin the Student Information System Project

Technical Considerations SCT Banner runs on the Oracle database which is the UAB standard Both Oracle and Banner use Oracle Forms as the development tool of choice and UAB has expertise in this area The Banner product utilizes a Unix platform UAB has developed considerable talent with the Oracle project This will complete the transition from the mainframe technology Gartner Group was consulted and advised an Oracle Student System would be high risk and cost due to potential customizations while a Banner implementation is more stable and predicable

Functional Considerations Our students and faculty will have access to information through an easy to use web interface anytime and anywhere The system will incorporate university, school and department academic policy rules and automatically notify students of academic warnings, probations and suspensions The Banner system will provide a consolidated comprehensive student record from the earliest stages of recruitment through graduation to alumni – i.e. “cradle to grave” tracking The Portal technology will give each user a personalized entry into the UAB digital community Use of a student identifier instead of the social security number will address FERPA requirements The system will provide flexibility for responding to mandated changes in state and federal reporting and professional accreditation requirements

Financial Considerations UA System had previously negotiated deep discounts in an agreement known as Consortium for Higher Education Technology Agreement (CHETA) SCT was purchased by SunGard earlier this year and their last independent fiscal year ends this month UAB negotiated an offer which will provide an additional 24% savings off software list price with further maintenance and implementation fee discounts totaling $3.7 million savings for the project and recurring fees

December 2004 Price Comparison

Project Budget Software$1,240,914 Hardware/Storage 866,000 SCT Support Training, Functional and technical 6,008,652 Other technical 845,000 Contingency 500,000 Total Project Budget:$9,460,566

Action Request BOT approval of the University of Alabama at Birmingham Student Information System Replacement Project and the Project Budget University of Alabama at Birmingham is authorized to enter into an agreement with SunGard SCT for the software and services

SCT Banner Project Timeline UAB 12/01/2004