LESSON 4.0 Word Processing Terms

Header Text above the Top Margin

Footer Text Below the Bottom Margin

Word Processing Way to created typed information Examples: Business Letters Memos Reports

Spreadsheet Used for Data/Numbers Examples: Calculate Grades Math Problems Business Earnings

Database Used to collect Data Examples: Address’ of employees Inventory

Word Processing vs. Spreadsheets vs. Database Memo Business Financial Information List of Cars with year and model information Business Letter Personal Budget List of Friends address and phone numbers Report

Copy & Paste Take a copy of text and move it

Cut & Paste Take away text and move it

Cut & Pates vs. Copy & Paste One keeps the original text the other does not

Print Preview To view the page before you print it

Formatting Changing Look (i.e. – Bold Text)

Editing Changing Data (i.e. – Text)

Formatting vs. Editing Correct the spelling Add a picture Proofread Align Text Center Capitalization Error

Alignment To move text to different sides of the page

Left Justification

Center Justification

Right Justification

Full Justification

Template Standardize Document Layout

Orientation Way the page is laid out Portrait Landscape

Cursor On screen blinking line that shows where you will “put the text”

Memo Information within a company Example: TO: Person going to FROM: Your name DATE: Current Date SUBJECT: What memo is about

Business Letter Information between companies/people Personal Business Letter Between a person and business Business Letter Between two businesses

Margins 1 st Page  Top:2”  Bottom:1”  Left:1”  Right: 1” 2 nd Page and Beyond  Top:1”  Bottom:1”  Left:1”  Right: 1”

Put these in order… 1. Body 2. Letter Address/ Inside Address 3. Return Address 4. Complimentary Close 5. Letterhead 6. Typist Initials 7. Salutation 8. Handwritten Signature 9. Keyed Name 10. Dateline 1. Letterhead 2. Return Address 3. Dateline 4. Letter Address/ Inside Address 5. Salutation 6. Body 7. Complimentary Close 8. Handwritten Signature 9. Keyed Name 10. Typist Initials

What does this mean? 1. Header 2. Footer 3. Word Processing 4. Database 5. Spreadsheet 6. Cut & Paste 7. Copy & Paste 8. Print Preview 9. Formatting 10. Editing 11. Alignment 12. Right Justification 13. Left Justification 14. Full Justification 15. Center Justification 16. Template 17. Orientation 18. Cursor 19. Margins 20. Memo 21. Personal - Business Letter 22. Business Letter