Lesson 2: Creating and Editing Business Letters. 2 Learning Objectives After studying this lesson, you will be able to:  Select and edit text, and use.

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Presentation transcript:

Lesson 2: Creating and Editing Business Letters

2 Learning Objectives After studying this lesson, you will be able to:  Select and edit text, and use AutoCorrect  Set AutoFormat As You Type options  Copy and move text  Set page layout options  Preview and print a document

Typical Business Letter Styles Block Style  Most common business-letter style  All elements single-spaced and left-aligned (except double-spacing between paragraphs) Modified Block Style 3

Block Style 4 Date line Inside address Salutation Body Signature Initials Enclosures

Modified Block Style 5 Date, complimentary close and signature block begin at center of page All other lines are left-aligned

Inserting Text Using AutoComplete  Recognizes names, dates Using the [Enter] Key  New paragraph or blank line Word Wrap  Makes formatting consistent when text is added or removed 6

Showing Formatting Marks 7 Paragraph symbols whenever you tap [Enter] Show/Hide to see paragraph markers Dots appear when you tap [Spacebar] Tabs are represented by small arrows

Creating an Envelope 8 Envelope size and more options are available Return address Print separate envelope or add to document top Word recognizes the delivery address

Selecting Text Mouse  Double-click to select a word  Hold down the left button and drag to select a block  [Ctrl]+click to select a sentence Keyboard  Navigate with arrow keys  Hold [Shift] to select blocks  [Ctrl]+[A] to select all 9

Editing Text Inserting and Deleting Text  [Backspace] deletes left  [Delete] deletes right Undo and Redo  Undo or [Ctrl]+[Z] to reverse your last action  Redo or [Ctrl]+[Y] to undo an undo! 10

Working with AutoCorrect Corrects  Common spelling errors  Capitalization errors AutoCorrect Options Smart Tag Customizing AutoCorrect 11

Copying and Moving Text Ribbon commands Clipboard Cut, Copy, and Paste  [Ctrl]+[X], [Ctrl]+[C], [Ctrl]+[V] 12 Open the Clipboard Paste all items at once Clear Clipboard Click the arrow to reveal the commands

Switching Between Documents Viewing open documents on the Windows Taskbar 13 Active document (lighter than others) Image of each open document displays when you hover the mouse pointer over the taskbar button

Using Page Layout Options Margins  Set for entire document or a selection Orientation  Vertical (portrait) or Landscape (horizontal) Paper size  Letter, legal, or custom 14

Working with Print and Print Preview 15 Set number of copies to print, choose a printer, and view printer properties Change page layout options Preview the document before printing.

Lesson 2: Creating and Editing Business Letters