Creating an Effective PowerPoint Presentation For Freshman Year Students

Action Plan This will be used to help students create PowerPoint Presentations for various students Will be shown at beginning of the year- with a hand out of the key ideas It is more detailed so students can easily refer back to it After presenting will be placed on all Ninth Grade teachers websites, so that students can have access to the information at any point in the year. This will be referred to whenever the students are creating a PowerPoint presentation in any class.

Table of Contents I. Basic Presentation Skills II. What makes a good PowerPoint Slide? III. Basic Slide Design A. Choosing a Theme B. Creating a Title and Starting a New Slide C. Slide Layout D. Typing on the Slide IV. Adding Graphics to PowerPoint A. Manipulating Placement and Sizing B. Adding clip art to a slide C. Adding Pictures to a Slide- (One Saved on the Computer) D. Adding Picture to a Slide (From the Internet) E. Adding a Video to a Slide

Table of Contents continued V. Adding Data to Your Slide A. Adding Tables & Diagrams B. Insert Charts & Graphs VI. Beyond the Basics A. Adding Slide Transitions and Text Animation B. Action Buttons C. Add Sound to Your PowerPoint D. Adding Hyperlinks (Internet) Click on the to return to the Table of Contents

I. Basic Presentation Skills Be Prepared! It is very easy to tell if you are not ready Know Your Audience! Who is this for? Practice! Do not rely on your notes to get you through Talk to Your Audience! Do not stare at your notes, slides or the floor. Do Not Mumble. Look at your audience. Dress the Part! Look professional. Your dress can influence how you are received by the Audience. Be Confident! Know you can do it. (http://publicspeakingcrushit.com/member/10-tips-for-public-speaking/)

II. What makes a good PowerPoint Slide? Real PowerPoint slide used by our military. Can you tell what is going on? Each slide deals with one idea. Information is concise- you, as the presenter, fill in the details. It is not cluttered It is easily read by audience It is visually appealing Finally, Do NOT read slides to audience. (http://www.nytimes.com/2010/04/27/world/27powerpoint.html)

III. Basic Slide Design After you have researched your topic and created an outline it is now time to create a PowerPoint presentation. So double click on PowerPoint and get started The directions throughout this presentation deal primarily with the PC version of PowerPoint For Macintosh, the biggest change is when you need to “right-click” on something- on the Mac hold down “Control” and then click- this is the same as a PC right-clinking.

A. Choosing a Theme The first choice you have when creating a new PowerPoint presentation is what Theme you want. Your choice of theme will influence Font, Backgrounds & Layout If you decide you do not like your theme, it can always be changed. 1. Click on “Themes” tab 2. Choose new Theme 3. Check through entire presentation because a new theme can alter slides

B. Creating a Title and Starting a New Slide The first screen that will appear after choosing your theme is the Title Page Create Your Title Here- make it catchy & memorable Click on the box to start writing After creating your title it is time to go to the next slide All you need to do is click on the “New Slide” Button in the “Home Tab” If you ever cannot see the new slide button, make sure you are on the “Home” tab!

C. Slide Layout The layout of the slide is important because it determines where & what information will appear You need to select a layout that best suits your needs for that slide To change a layout: 1. Click on “Layout” under the “Home” Tab 2. Choose the layout you want to use- experiment 3. You can always change layouts, but you may need to make changes to text or pictures

D. Typing on the Slide The “Home” Tab has most of the Word Processing resources Most slides if you click on a box you can start typing If you want to type somewhere else: 1. On the Home Tab Select “Text” 2. Then click and hold on the slide where you want the text at and create a “Text Box.” 3. Click in the box to start typing.

IV. Adding Graphics to PowerPoint Adding graphics to PowerPoint creates a visual appeal You can manipulate graphics to fit your location and size on the slide The Main Types of Graphics: 1. Clip Art- symbols 2. Pictures- your own or from the Internet 3. Videos

A. Manipulating Placement and Sizing To move a picture, or text box, Move curser to corner till it looks like 4 arrows point in different directions Hold button down and drag, let go to drop To resize a picture Move curser to an corner till it looks like this: Hold button down and move the mouse up or down to change image to size you like, then let go of button

B. Adding clip art to a slide: Click on the “Clip Art Browser” button and choose the art you want Go to the top of the screen and click “Insert” and scroll down to “Clip Art” and choose “Clip Art Browser” and choose your clip art Or

C. Adding Pictures to a Slide- (One Saved on the Computer) Click on one of the “Photo/Picture” Buttons Find the picture you have saved Click on the picture and then size and place on slide

D. Adding Picture to a Slide (From the Internet) Find the picture you want- Google Images is great for this Right Click on the image (“Control” + Click on a Mac) Choose “Copy Image” Then Right Click on Slide (or “Control” + Click on Mac) and select “Paste” Resize and move Do not forget to cite picture! Use a “Text Box” (http://www.collthings.co.uk/2008/06/cool-and-mysterious-skies.html)

E. Adding a Video to a Slide Adding a video to PowerPoint is a lot like adding a picture Download a Video you want Click on the “Movie Browser” button which can be found in multiple locations 3. Click on the file you want to use 4. Place and size to fit your presentation 5. Make sure you cite the source

V. Adding Data to Your Slide You can insert data you collected easily into PowerPoint This will create a nice visual representation of the data It is very easy to do

A. Adding Tables & Diagrams Easiest Data to enter To create a Table or Diagram: Click on “Insert Table button” or go to “Tables” Tab Decide how many columns and rows you need a. Do not forget spaces for labels b. For added color use the Table Styles under the “Tables” Tab 3. Insert Data

B. Insert Charts & Graphs This is a great way to compare data in a visual way To create a chart or graph: Click on “Charts” Button or “Charts” Tab Choose the Chart or Graph you want to use Rename the labels to fit your data Put in Data

VI. Beyond the Basics Use the following to help add more interest to your presentation Good for tweaking your presentation Do NOT spend all of your time on these- they are to help enhance a presentation, not be the presentation (http://donniesblog.wordpress.com/2009/10/08/is-wordpress-too-complicated/)

A. Adding Slide Transitions and Text Animation Slide Transitions is a visual change between each slide 1. Click on “Transitions” Tab 2. Click on the Transition you like Text Animation- allows you to change how the text enters/exits or is emphasized- I have been using on each point in this presentation 1. Highlight the text 2. Click on “Animations” Tab 3. Choose the Effect you want to Apply

B. Action Buttons Action buttons allow a user to interact with your presentation- it can send them to other parts of the PowerPoint, like my Table of Contents, it can send you to a webpage, play sounds, etc. To Add: 1. Click on “Shape” in Home Tab 2. Click on “Action Buttons” & Choose Button 3. Choose the Action Button you want 4. Place on Slide

C. Add Sound to Your PowerPoint This is great if you want a sound effect or a speech added You can find many different sound effects on the Internet To Add Sound Click on the “Sound” “Action Button” or go into “Media” and select Audio. Find Sound Item you want and add it Place Button on Slide

D. Adding Hyperlinks (Internet) You can also add links to send the audience to a website To Add Hyperlinks 1. Highlight what you want linked- Word(s), pictures, etc. 2. Right Click, Mac “Control + Click” 3. Choose Hyperlink- at bottom 4. Put in the Website you want the audience to be sent to.