Introduction to SAP

SAP Systems, Applications, and Products in Data Processing (SAP) Name of the Company SAP AG SAP America SAP UK Name of the Software SAP® R/2® SAP® R/3® SAP ERP 6.04 © SAP 2009 / Page 2

Who is SAP? SAP AG Founded in Walldorf, Germany in 1972 World’s Largest Business Software Company World’s Third-largest Independent Software Provider Company Statistics Sales and Development locations in more than 50 countries 97,000 customers in more than 120 countries 74% of the Forbes 500 companies run SAP SAP is the world's largest inter-enterprise software company and the world's third-largest independent software provider overall. We have a rich history of innovation and growth that has made us a true industry leader. SAP Americas 12 Million Users. 100,600 Installations. 1,500 Partners. SAP Americas is a subsidiary of SAP AG, the world's largest inter-enterprise software company and the third-largest software supplier overall. SAP America's corporate headquarters is located in Newtown Square, PA, a suburb of Philadelphia. Our officers and executives lead a team of professionals dedicated to delivering high-level customer support and services. Founded in 1972 as Systems Applications and Products in Data Processing, SAP has a rich history of innovation and growth that has made us the recognized leader in providing collaborative business solutions for all types of industries -- in every major market. The company, headquartered in Walldorf, Germany, employs more than 37,700 people in more than 50 countries, and serves more than 34,600 customers worldwide. Experience, Knowledge, and Technology for Maximizing Business SAP has leveraged our extensive experience to deliver mySAP Business Suite, the definitive family of business solutions for today's economy. These solutions are open and flexible, supporting databases, applications, operating systems, and hardware from almost every major vendor. What's more, mySAP Business Suite allows employees, customers, and business partners to work together successfully -- anywhere, anytime. By deploying the best technology, services, and development resources, SAP has delivered a business platform that unlocks valuable information resources, improves supply chain efficiencies, and builds strong customer relationships. And through the Global Solution Center, SAP Americas identifies customer needs and develops solutions to meet these needs. SAP is listed on several exchanges, including the Frankfurt Stock Exchange and the New York Stock Exchange, under the symbol "SAP." © SAP 2009 / Page 3

What is SAP® ERP? Worldwide usage Designed to satisfy the information needs for business (small local to large all international) Multi-lingual Multi-currency Designed to satisfy the information needs for all industries © SAP 2009 / Page 4

SAP Industry Solutions Aerospace & Defense Automotive Banking Chemicals Consumer Products Defense & Security Engineering, Const. Healthcare High Tech Higher Education Industrial Machinery Insurance Life Sciences Logistics Service Prod. Media Mill Products Mining Oil & Gas Pharmaceuticals Postal Services Professional Services Public Sector Railways Retail Telecommunications Utilities Wholesale Distribution

Introduction to SAP Part 1: System Logon

Logging On – SAP GUI To log on to an R/3 system with the SAP Gui, you need the proprietary SAP Gui (Graphical User Interface) software loaded on your system and an internet connection Internet Connection Account on SAP R/3 System in Missouri PC with SAP Gui

Go to the SAP Logon – ANYWHEREAPPS.NIU.EDU

Log on

Log On (you cannot delete the asterisks (“ Log On (you cannot delete the asterisks (“*”)… just type your password, which to start is SAP4US)

Change to New Password © SAP 2009 / Page 12

Initial Log-in Screen

SAP Easy Access

SAP Easy Access SAP Easy Access is the standard entry screen displayed after logon The tree structured menu is the heart of visual navigation in SAP R/3 In order to go to a transaction you need to browse through SAP easy access just like you browse to click on a file in windows explorer

User Settings Extra> Settings Display Technical Names Shows t-codes

SAP Easy Access

Introduction to SAP Part 2: Navigation

SAP – Standard Tool Bar Enter Save Back Exit Print Scroll icons Help icon Options Command Field Cancel Find/Expand icons Create a new session White open area is command field – transaction codes Green check mark is enter (same function as enter on your key board) Disk – Save Back – one screen Yellow – One level Cancel – back up one screen at a time Binoculars – Expand and find Pages Asterisk – Create a new sessions Toggle between sessions Short cut – Desktop (can do it from menu) Question mark : Help Create a desktop shortcut

SAP: Screen Elements Menu Bar Standard Tool Bar Title Bar Command Field Application Bar Search Tabs Input Fields Drop Down Input Fields can be optional, required (check mark in the field), restricted: the field that is key is the field you are currently in System Messages Status Bar © SAP 2009 / Page 20

SAP: Application Bar Screen or view dependant – applicable to the transaction you are currently using (e.g. materials master will differ from sales order entry will differ from the main menu) Transaction dependant © SAP 2009 / Page 21

SAP: Help F4 F1 Possible Entries F1 = Description of the fields functionality F4 = Possible Entries © SAP 2009 / Page 22

Use F1 for help on fields, menus, functions and messages. Use F4 for information on what values you can enter

SAP: On-line Help Application help Specific to the application you are working on SAP Library (all) All the help with finds. Release notes (updates and upgrade information) There are many version and updates that are continually going out. This let’s you know what one you are working on. © SAP 2009 / Page 24

E = Error W = Warning I = Information An invalid entry has been made System Messages E = Error An invalid entry has been made The cursor moves to the field where the error has occurred W = Warning A possible error has been made The user can continue without changing I = Information Feedback from the system Different ways to set up Pop up: so it pops up in its own screen when you get the message On bottom menu Red Error:: Kiss of death – you cannot do anything Generally the cursor moves to where the infraction occurs Yellow – Warning: most of the time it will let you continue – Something is not quite perfect, but good enough to let the transaction occur. Green – All documents that you create will give you information messages. © SAP 2009 / Page 25

Exit button System > logoff Logging Off Corner x-box Normal Windows close Time out options: If you are not active within x-period of time then the system will automatically log you out. All transactions are tracked via the audit trail. Any thing you do has your name written all over it. So, if you try to mess up the system we will know who did it. Remember, if you do not log out someone else can mess up the system and the blame will be place on you. For security purposes it is important to log off SAP whenever you leave your PC. Your user name is linked with all transactions you perform providing an audit trail. © SAP 2009 / Page 26