C N H | K E Y C L U B CNH | Updated by CNH District Treasurer California-Nevada-Hawaii District May 2013 Presented by: District Budget Johansen Pico, Treasurer

CNH | Training Topic: Budgets CNH Key Club District What it takes to run this district Administrative Costs, Officer & Board Expenses, Committee Expenses, etc. Budget is a living document Expected model Changes when needed A Board Meeting is an opportunity to make necessary changes. Things to Consider

CNH | Training Topic: Budgets CNH Key Club District The Budget – What is it? How do I read this? Expenses Budget Expenses Anything after June 30 th will count towards this year’s budget Budget (pending Key Club Board Approval )

CNH | Training Topic: Budgets CNH Key Club District The following slides will be providing a general overview of items in each category Keep note of any golden questions you may have while reviewing the budget. Questions will be addressed at the end of the presentation! Breakdown of Budget

CNH | Training Topic: Budgets CNH Key Club District Line District Per Capita Membership District Dues $4.50 x member Currently assuming we will have 42,000 members More members = more money in our district budget Line Investment Income Income is from investments of previous years; revenue over expenses Cash Receipts

CNH | Training Topic: Budgets CNH Key Club District Behind the scenes costs to keep the district running Consists of items: Service fees (e.g. Credit Card Service, Conference Calls, Merrill Lynch (financial management)) Computer Software, Small Equipment (e.g. Any software/equipment the District Office requires) Printing (District Office printing – use it!) Service Leadership Department Expense (Pays for the staff that works at the office on behalf of Key Club) Administrative

CNH | Training Topic: Budgets CNH Key Club District These costs accommodate officer/board expenses Executive Travel & Administrative – Covers travel costs and other expenses made by Executives Ex: You may notice the Governor has the most budgeted for this item – this is because of the frequent travel the Governor makes. Trustee travel – Covers International Trustee travel costs to Board Meetings ICON Travel Support – Board Discount plus Past Governor Hawaii Support (e.g. R18 Convention Support, assist with travel to DCON) Help to overcome distance We provide $1500 to assist with the Region 18 Convention Officer and Board

CNH | Training Topic: Budgets CNH Key Club District Line Key Leader Scholarships (revised item) First 15 that apply to each Key Leader Camp is awarded a $35 discount Members will use a code when registering to receive the discount Travel & Expense Div Each Lt. Governor’s budget comes from this item. Page 2 has a thorough breakdown of this line. Extra funds that were not vouched for goes to investment or CNH Kiwanis Foundation Scholarship Fund Line Lt. Governor’s Reserve New club charter = $50 more in your division budget; comes from this line

CNH | Training Topic: Budgets CNH Key Club District Committee Expenses Each committee chair has their own budget to vouch Line Kiwanis Committee Reimbursement e.g. Board Meeting Housing for the Kiwanis Committee (Region Advisors) Line Foundation Training Funds Reimbursement Covers BTC costs (e.g. transportation/housing of board members, food, printing) Committee Expense

CNH | Training Topic: Budgets CNH Key Club District Line District Convention Profit (new item) Consists of profit made from Convention 2013 – planning on being added to current year budget Inter-fund Transfer

CNH | Training Topic: Budgets CNH Key Club District Fall Rally N/S Income Comes from: Wristband and ticket sales Fall Rally N/S Expense Comes from: Buying tickets Line PTP Income [Contribution to CNH Foundation] Comes from: FR Auctions Line Contribution to CNH Foundation for PTP Consists of: Profit from Fall Rallies, PTP Income, additional donations to PTP, and PTP Fundraising Income Line PTP Fundraising Income Comes from: DCON Ribbons, Buttons, PTP Wristbands Other Revenue and Expense

CNH | Training Topic: Budgets CNH Key Club District Each Lt. Governor receives $50 per active club These pages show how much money is available in each division’s budget Distance bonuses are given to divisions that need to overcome distance issues Lt. Governor’s Travel and Office (pages 2-3)

CNH | Training Topic: Budgets CNH Key Club District Further Questions: please contact me. Johansen Pico Go for the GOLD Questions? This is your time to ask questions before the approval of the budget at the Board Meeting.