LEAGUE OF CITIES & COUNTY GROUPS ProcureAZ The State of Arizona’s eProcurement & Sourcing Solution For Public Entities Statewide 1

LEAGUE OF CITIES & COUNTY GROUPS 2 ProcureAZ was Implemented for You! Current economic environment demands governments to leverage opportunities The state invested $2M in its cutting edge eProcurement solution, so you don’t have to The state licensed and designed ProcureAZ for public entity use in Arizona Modernize your procurement system and processes to generate cost savings and efficiencies

LEAGUE OF CITIES & COUNTY GROUPS Why ProcureAZ? Value The state saw a need to find a procurement solution that was easy to use and access and would: Eliminate waste Cut costs Exude transparency Increase productivity & process efficiencies Decrease cycle time Create vendor competition Drive business to local AZ vendors Provide one-stop-shop for vendors to register and submit invoices Track the results needed to make strategic purchasing decisions Make contracting with public entities easier 3

LEAGUE OF CITIES & COUNTY GROUPS Functionality State Contract/Catalog Search & Ordering –Savings from state pricing Sourcing & Solicitation –Manage and award proposals in one online system Vendor Management –One-stop-shop for vendors Contract Management –Track and update contracts Reverse Auction –Suppliers compete to offer lowest price Requisition & Purchase Orders –Streamline ordering Invoice & Receipt –Enhance transparency Integration into Financial System –Eliminates data entry and enhances budget controls Why ProcureAZ? 4

LEAGUE OF CITIES & COUNTY GROUPS What ProcureAZ Can Do For You? 5 Benefits Reduce costs with access to over 16,000 vendors and their competitive state contract prices Utilize strategic sourcing by soliciting, evaluating and awarding bids within ProcureAZ Offer a one-stop-shop for vendor management – eliminate the time required for your staff to manually track vendors Increase staff productivity and redirect manpower by reducing cycle times Create savings through innovative solicitations like reverse auctions Zero IT infrastructure required to implement system Catalog and Sourcing Investment paid for by the state; ability to order off ProcureAZ contracts Public can access contract spend creating accountability through transparency

LEAGUE OF CITIES & COUNTY GROUPS Results Success of ProcureAZ Increased vendor competition – over 16,000 vendors registered in system Created savings on goods & services – 30% cost reduction on statewide office supply contract Leveled the playing field for local small businesses Decreased average cycle times by nearly half – went from 4 days to 2.3 days Conducted over 380 online solicitations Hosted four successful reverse auctions – each auction closed nearly 20% below opening bid Increased local co-op participation by 44% 6

LEAGUE OF CITIES & COUNTY GROUPS State Catalog & Sourcing FREE!  Leverage vendors, solicitations and bidding, contract and catalog search  Ability to order off of ProcureAZ contracts using the system  ProcureAZ produces a “XML file” for import and integration into your financial or ordering system –Your IT staff can construct the import function, or –Using an hourly rate, ProcureAZ team will provide services for integration Cost to You Full eProcurement Minimal Support Cost  Leverage full ProcureAZ eProcurement and sourcing functionality –Requisition –Receipt of Goods and Services –Invoice  Nominal subscription fee paid to our vendor, Periscope to provide: –First line technical support for ProcureAZ Phase II –Training to your team –For as little as $8,200 a year  You can contract with Periscope to provide: –Integration to your financial systems –Business process consulting 7

LEAGUE OF CITIES & COUNTY GROUPS Benefits  Already licensed by the State for your use  Enhance current procurement system  Increased vendor access  Use State contracts for better pricing  One-stop-shop for vendors  Minimize staff involvement, so they can redirect their time to other tasks  Integrates into financial systems  Utilize local businesses Why Implement ProcureAZ? 8