PRE-DEPARTURE BRIEFING FOR LINKAGE MASTER PROGRAM PHRDP3 Asia SEED August 2009

Contents Preparing for Departure Upon Arrival: Day 1: Entry Procedure Day 2: Registration Allowances Academic Life Living in Japan

Tohoku (Miyagi) Keio YNU (Kanagawa) IUJ (Niigata) Miyazaki Ritsumeikan (Kyoto, Shiga) APU (Oita) Yamaguchi Hiroshima Kobe GRIPS Hitotsubashi Takushoku Waseda

BEFORE DEPARTURE 30 KG Luggage Allowed (extra charge will be required) All luggage must be carried on your own Passport, Visa, State Secretary Letter (SekNeg) Do you need to bring Japanese Yen? Unnecessary

Luggage All fellows should manage carrying their own luggage Restrictions on liquids, gels & aerosols as carry-on baggage All liquids, gels and aerosols must be contained in individual containers max 100 ml and put in transparent re-sealable plastic bag. Please show the plastic bag at the security checkpoint separately from other carry-on baggage, such as jackets, coats or electric products, for example laptops computers. Jackets, coats and laptops will be screened by X-ray. You can still buy liquid, gel and aerosol duty free items such as water, juice and liquor in the departure area after passing through the security checkpoint  Cabin Luggage: 1 piece max 7 kg: Dimension 56x36x23 cm. Do not carry any sharps objects such as scissors, knives, cutters in cabin baggage.

UPON ARRIVAL Entry Procedure: Quarantine Inspection Passport Control (Immigration ) Baggage Claim Customs Inspection You will need to fill-in the respective forms. Please make sure you check both sides of the forms to complete.

ASIA SEED TOKYO STAFFS Mr. Shimizu, Mr. Shozawa Dr. Kawai, Mr. Ando, Ms. Matsuyama, Mr. Hara, Mr. Miyazawa

UPON ARRIVAL Please IMMEDIATELY proceed to the arrival lobby once you have completed the entry procedure to meet the AsiaSEED staff waiting at the lobby; You will receive your allowances for the first two months in cash (Please be careful not to lose your money); If you want to send your luggage by courier, you can apply for the services at the courier counter. (Yen /piece).

UPON ARRIVAL 1 st Day AsiaSEED will accompany you to continue your journey by bus / train / airplane to the respective universities; Enter and settle in your lodgings, buy personal necessities.

2 nd Day Go to the City / Ward office with AsiaSEED staff Register at the City Office for: ・Foreign Resident Registration ・National Health Insurance

FOREIGN RESIDENT REGISTRATION (GAIKOKUJIN TOROKU) All Foreign residents in Japan are required to be registered at the local government office Required documents 1 Passport 2 Two Photos (W 3.5 cm by H 4.5 cm) 3 About 300 Yen (for Certificate of Registration) Foreign Registration Card will be issued in a few weeks. When ready, the card should be picked up by yourself at the City Office. You must carry the card at all times.

PROCEDURE DIAGRAM

ASIASEED EMERGENCY CARD

Allowances Linkage Master Program PAYMENT FORUNIT Item JPYNature of payment 1 Living AllowanceMonthly Lumpsum 2 Book Allowance Once at Begin Program Lumpsum 3 Seminar Allowance Once, upon request Lumpsum 4 Typing Allowance Once at Begin Program Lumpsum 5 Settling-in AllowanceUpon arrival Lumpsum 6 Housing Allowance Once at Begin Program Lumpsum 7 Health InsuranceMonthly6.000 (max)At cost

NATIONAL HEALTH INSURANCE The invoices are sent to your home. Please forward the invoices to AsiaSEED Office and AsiaSEED will settle the insurance payment; Insurance premium (about 1000 yen/month) differs from city to city; 70% of medical cost covered by NHI;

TRAVELER’S INSURANCE Benefit AccidentDeath JPY 5,000,000 After effect JPY 5,000,000 SicknessDeath JPY 5,000,000 Third Party LiabilityJPY 30,000,000

BANK ACCOUNT Mitsubishi-Tokyo UJF Bank (MUFG) ATM: Seven-Eleven, Lawson, Family Mart…

Academic Life in Japan

ACADEMIC LIFE IN JAPAN (1. EARN YOUR DEGREE) Time flies like an arrow. The duration of your study program in Japan is limited, only one year! You need to make serious effort to earn your degree. Have more initiative, practice analytical thinking, be more pro-active and confident, have academic curiosity. You must improve English writing skills No plagiarism (severe consequences)

ACADEMIC LIFE IN JAPAN (2. UNIVERSITY LIFE) Academic atmosphere is open for discussion with the professors, faculty members and fellow students.; Try to be proactive and maintain close communication with professors, make use of the designated office hours to meet with the professors; Talk to your supervisors or other faculty members, classmates, colleagues;

ACADEMIC LIFE IN JAPAN (3. REPORTING AND MONITORING) Asia SEED requires Fellows’ Progress Report regularly (by ) Asia SEED visits your university for monitoring at least once in a year

Any problems, concerns? Please contact Asia SEED immediately for any assistance: Shanghai International Building, Shinkawa, Chou-ku, Tokyo Telephone: (03) Fax: (03) (+81 and omit 0 from oversea)

Typical Japanese Single Room University Dormitory or Private Apartment See Accommodation Information Expenses Room Rent Water, Electricity, Gas, Telephone, Internet… LIFE IN JAPAN (1. ACCOMMODATION) Closet 15 – 20 m 2 Modular bath Entrance Kitchen Veranda Bedroom

Expensive? Don’t compare to the prices in Indonesia, or you won’t buy anything! LIFE IN JAPAN (2. PRICE OF GOODS) Coke 350 ml yen Taxi710 yen/2km (Tokyo) Subway yen (Tokyo) MacDonald meal600 yen 110 yen = 1 USD

Abide the Japanese Law Bicycle Registration Visa Community Rules How to dispose garbage? Try to establish good relationship with your neighbors LIFE IN JAPAN (3. RULES)

AFTER COMPLETION Asia SEED prepares your return ticket Returning day depends on Graduation Ceremony at each university End We hope to see you with your diploma one year later!!