Chapter 17: Import/Export Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved.

2 of 19 Import/Export Importing translates data from other programs into a format that Peachtree can use. Data can be imported into Peachtree. Exporting copies Peachtree data into a format that other programs can read and use. Data is exported from Peachtree. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved.

3 of 19 Importing, p. 683 Peachtree Spreadsheet Database file Other accounting program Importing translates data from other programs into a format that Peachtree can use.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 4 of 19 Exporting pp Database program Spreadsheet program Word processing program Peachtree Other accounting program Exporting copies Peachtree data into a format that other programs can use.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 5 of 19 Peachtree Tips Peachtree Tips The word processing program used to illustrate PCA’s exporting feature is Microsoft Word. You may use any word processing program that supports ASCII to complete Chapter 17. You export data from Bellwether Garden Supply in Chapter 17. You import Bellwether’s chart of accounts into a newly set up company.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 6 of 19 Backed up and Saved File in Chapter 17, p. 656 Peachtree Backup (.ptb) Excel (.xlsx) and Adobe (.pdf) KB Page Nos. customer.csv 34 KB 690 customer.txt 691 Exercise 17-2.ptb 956 KB 701 Exercise 17-2_Vendor List.pdf 52 KB 701 Exercise 17-2_Chart of Accounts.pdf` 87 KB 701 Exercise 17-2_Vendor List and Chart of Accounts.xlsx 21 KB 701

Select Import/Export window Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 7 of 19 For importing and exporting templates, use the Select Import/Export window located on the File menu. Observe that the window is organized by software module: Accounts Receivable, Accounts Payable, Payroll, General Ledger, Inventory, Jobs, Account Reconciliation, Time/Expense.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 8 of 19 Glossary of Terms Chapter 17

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 9 of 19 Importing, 683 Importing translates data from other programs into a format that Peachtree can use. Data can be imported into Peachtree.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 10 of 19 Exporting, p. 683 Exporting copies Peachtree data into a format that other programs can read and use. Data can be exported from Peachtree.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 11 of 19 Files, p. 684 Files are a group of related records; for example, customer files and journal files.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 12 of 19 Records, p. 684 Records are a group of fields that contain information on one subject; for example, the general journal, purchase journal, cash disbursements journal, sales journal, or cash receipts journal.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 13 of 19 Fields, p. 684 Fields are an individual piece of data; for example, invoice numbers, account numbers, debit amount, credit amount.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 14 of 19 Comma Separated Values, p. 685 Comma separated value files (CSV extensions) are commonly used for transferring data between applications in a text-based format.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 15 of 19 ASCII, p. 686 ASCII is an acronym for American Standard Code for Information Interchange. It is one of the standard formats for representing characters on a computer. Most word processing, spreadsheet, and database programs can read ASCII files.

Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 16 of 19 Going to the Net, p. 698 Access the Peachtree Add-Ons website at AddOns/. AddOns/ AddOns/ Complete the following: Complete the following: 1. List nine Peachtree add-ons. 2. Link to Third-Party Add-Ons, then Point of Sale. The URL is %2c111&b=207%2c208%2c212. Briefly explain the Point of Sale application. %2c111&b=207%2c208%2c212 %2c111&b=207%2c208%2c212

Analysis Question, p. 701 What is the purpose of importing and exporting? Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 17 of 19

Assessment Rubric, p. 701 ReportMenu Selections and Links File Name, Extension, and Report ID Customer List Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 18 of 19

Online Learning Center  Go online to for additional resources. Link to Student Edition, select Chapter o Interactive Testing o Glossary of Terms o Feature Quiz o Narrated PowerPoints o Assessment Rubric o Going to the Net o QA Templates Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved.19 of 19