August 6, 2008 Supervisor Training

Student Employment Staff Mona Lucas - Director of Financial Aid Katherine Wrana – Asst. Dir. of Financial Aid/ Student Employment Jennifer Bright – University Assistant Peter Reinhold – Senior Student Worker Christine Nadelman – Senior Student Worker Tim Galipeau – Student Worker Gloria Rivera – Student Worker Payroll Staff George Whiting – Payroll Supervisor Cindy Brokaw – Payroll Clerk Donna Moriarty – Payroll Clerk Tina Haiderer – Payroll Clerk Tricia Costa - Student Worker

Allocations Student Workers are not allowed to exceed the amount of hours designated You are awarded work study and operating fund allocations separately Allocations are the maximum number of students that you are eligible to hire as a supervisor

Hiring Process  You may only start hiring students for the academic year if you have completed and submitted the department agreement form.  All student workers are hired online through our website  Hire returning students first.

Website Look here for important employment updates Use this link for help with the website. Click here to find separation forms and other information

Control Panel Hire both returning and new students here Use this area to read application s Edit jobs allows you to change jobs descriptions, employment periods, pay rates, and job openings Manage jobs allows you to move jobs between listed, review mode, and storage. It also allows you to edit the application Add a new job here

Edit Jobs You must have available openings to hire students Make sure to update start and end dates Answer this questionnaire to determine the job’s pay rate The job will be sorted based on the category

Greetings and Rejections As long as I’m notified…

Hire Review Registration (Classes) Matriculation (Degree Seeking) Holds (Bursar, Financial Aid) Funding (WS/OF)

New Workers OR And New Students must fill out tax forms in addition to their work contract. New students must bring the proper ID’s with them when they submit this paperwork. The proper identification can be met with: U.S. Passport OR Driver’s License or ECSU ID and a Social Security Card or Birth Certificate.

Paperwork The Student Employment Work Authorization Voucher must be submitted for both new and returning stud ent workers. Pay rate is subject to verification. You must receive a signed copy of this form before your student begins working Fall We will not accept the Voucher unless the supervisor and the student have signed it. Please fill in accurate starting and end dates.

Payroll: Stuff to Know Nobody starts working w/o authorization. Timesheets  Neatness Counts!  Correction Ink Police on campus.  Authorizations  Timeliness, timeliness, did I say don’t be late? Direct Deposit Student Paycheck Issue: Where to go?

Grievances I think we should have a discussion regarding this problem Step 1. Step 2. Written Warning! I need to change The third step is referral to Student Employment

Separations When a student leaves your department please submit a separation to student employment. The form can be found in the Forms and Information section of the website. It is important to put an accurate end date of employment.

The End