1 | Monthly Web Coordinators Meetingeere.energy.gov Public Service of Colorado Ponnequin Wind Farm TECHNOLOGY ADVANCEMENT AND OUTREACH Web Coordinator’s Meeting Hosted by Drew Bittner November 18, 2010 Room 5E-081 Call-In #

2 | Monthly Web Coordinators Meetingeere.energy.gov Around the Room (Drew) – 15 min. Energy Empowers Update (Andy) – 15 min. Roles and Responsibilities (Drew) – 15 min. Communication Standards (Elizabeth) – 5 min. –Card sort volunteers needed –Podcast on creating a new Web site Wrap-Up Agenda

3 | Monthly Web Coordinators Meetingeere.energy.gov The “Energy Empowers” blog is being expanded to cover the entire Department, and will now be operated by the Office of New Media (PA). All stories on “Energy Empowers” will be shifted to the “Energy blog” under the heading “Profiles”. At the time of the Energy.gov facelift (early Jan), logistical changes will take place and “Energyempowers.gov” will be shut down. A team of writers based out of New Media will be working with EERE programs in a similar manner to the current operation. EERE’s story quota cut from 30/week to 15/week. New effort will emphasize Quality over Quantity. Energy Empowers is Changing

4 | Monthly Web Coordinators Meetingeere.energy.gov There are three major groups working together as a Web team, each doing different things: Roles and Responsibilities TAO Drew Bittner NREL Leslie Gardner and team EES Michael Thomas and team

5 | Monthly Web Coordinators Meetingeere.energy.gov Whom do I consult on … ? Roles and Responsibilities TAO Drew Bittner NREL EES Standards, templates, information architecture, search & SEO, stats & analysis Technical issues, such as hosting, applications, CMS; also usability, URLs Processes, approvals, corporate Web pages

6 | Monthly Web Coordinators Meetingeere.energy.gov Roles and Responsibilities EERE Program Web coordinators Key responsibilities: Monitor and update program and office Web sites Ensure that the program director reviews and approves all new sites, redesigns, Web applications, and URL requests Provide guidance to and direct Web project teams to the correct resources (Continued) Another big part of the equation …

7 | Monthly Web Coordinators Meetingeere.energy.gov Roles and Responsibilities EERE Program Web coordinators (Continued) Guide office staff, program staff, and contractors in required maintenance tasks Report total program Web site expenditures for annual budget reporting eb_roles.html

8 | Monthly Web Coordinators Meetingeere.energy.gov Roles and Responsibilities EERE Program Web coordinators Does your program manager know that you are coordinating the Web site for your program? Do your team leads know? Do people know to come to you for any projects pertaining to the Web?

9 | Monthly Web Coordinators Meetingeere.energy.gov Roles and Responsibilities Consult the Web coordinator for the appropriate EERE program ANYTIME you are planning a Web project involving that program. _coordinators.html EERE Program Web coordinators

10 | Monthly Web Coordinators Meetingeere.energy.gov Another big part of the equation: Roles and Responsibilities Project Teams Project teams are a mixture of the folks who attend these monthly Web coordinator’s meetings: Federal clients / requesters EERE program and office Web coordinators Contractors

11 | Monthly Web Coordinators Meetingeere.energy.gov Roles and Responsibilities Know the processes detailed at ment/approval.html. ment/approval.html Consult with the Project Review Team early and often. Never assume that a “hallway conversation” with a member of any of the three core Web teams implies project approval. Realize that there are consequences of not following the EERE Web process, i.e., being asked to take down a site developed outside of our standards. Project Teams

12 | Monthly Web Coordinators Meetingeere.energy.gov Roles and Responsibilities Any questions? Contact: Drew Bittner EERE Web project manager

13 | Monthly Web Coordinators Meetingeere.energy.gov Help Communication Standards be more useful to you! Help us create a new, more intuitive navigation for the site (and learn more about usability testing at the same time). Contact Elizabeth Spencer to participate in the Communication Standards card Communication Standards

14 | Monthly Web Coordinators Meetingeere.energy.gov See the new Communication Standards Podcast on creating a new Web site (or doing a major redesign) at: ng.html Communication Standards

15 | Monthly Web Coordinators Meetingeere.energy.gov Next Meeting January 20, 2011 Wrap-Up