DEPARTMENT OF SPORT, ART, CULTURE & RECREATION PRESENTATION TO SELECT COMMITTEE ON FINANCE & APPROPRIATIONS 2 September ST QUARTER SPENDING ON CONDITIONAL GRANTS 2009/10

The mandate, vision, mission and key priorities of SACR are all directly aligned to GPG’s strategic priorities: Creating decent work and building a growing, inclusive economy Promoting quality education and skills development Better health care for all Stimulating rural development and food security Intensify the fight against crime and corruption Building cohesive and sustainable communities Strengthening the developmental state and good governance GPG STRATEGIC PRIORITIES:

Mandate of DSACR The mandate of SACR is to ensure access, increased participation and transformation of the sports, arts, culture and recreation sectors in a manner that yields optimum social and economic benefits for all in the province and promotes nation building and social cohesion

DSACR Mandate Develop GPG specific sports, arts, culture and recreational policies that will maximize the social and economic growth potential of these sectors and promote nation building and social cohesions Ensure that GPG’s sports, arts, recreation and culture policies and related infrastructure needs are integrated into the province’s short, medium and long term plans developed by the Gauteng Planning Commission Develop and implement programmes and projects that give effect to GPG’s sports, arts, culture and recreation policies and plans; as reflected in its short, medium and long terms plans Support the implementation of school sports and culture programmes and projects by GDE Coordinate and support implementation of the national mass participation programme; the provincial community hubs and the provision of library services by local government structures

CONDITIONAL GRANT SPORT & RECREATION - OVERVIEW ProgrammeBudget R’000 Spent R’000 Budget Available R’000 % Spent 30 June’09 Club Development 6,0001, % Legacy Projects 24,34210, % Siyadlala 16,0502, % School Sport 17,4421, % TOTAL63,83415, %

MASS SPORT AND RECREATION PARTICIPATION PROGRAMME OVERVIEW The department has been allocated R 63, 834 for the 2009/10 financial year. This amount is split as follows: – R6, 000 million for Club Development; – R16, 050 million for Siyadlala (Community Mass Sport and Recreation Participation Programme); – R 17, 442 for the School Sport Mass Participation Programme and – R24, 342 million for the Legacy Projects. Transfers from National - R 21, 898 million (34 %) was transferred from National during the first quarter. Expenditure as at end of the 1st quarter – 30 June was R 15,411 million (24 %) of the total allocation and 70% of the total transferred amount. Due to the reprioritisation with the new term of office there have been some changes to our 2009/10 plans which will be submitted to SRSA for approval.

THE MASS SPORT AND RECREATION PARTICIPATION PROGRAMME - CHALLENEGES Club Development: – Request for assistances far exceeds the available resources – Compliance Issues, Tax Clearance Certificate, etc Competitive Sport: – Insufficient funds to support all the municipalities with its programmes. Mass Participation: – Appointment of Community Development Workers (CDW’s on an Annual basis. – Job Evaluation and Remuneration scaling still a challenge for provinces. – Total buy in from municipalities. – Budgetary resources will always pose a challenge Legacy Project: – Compliance Issues, makes it difficult for government to support structures that are non-compliant to legislative regulations

THE MASS SPORT AND RECREATION PARTICIPATION PROGRAMME – PROGRESS TO DATE Club Development: – Developed and finalised the concept “Business in Box”, with the objective of assisting federations in becoming more compliant. – In the process of registering the Provincial Sports Council as a Non-Profit Organisation Competitive Sport: – Supported the 3 three Districts in hosting the Public viewing events during CONFED and provided both the Districts and Metros with match tickets for different games. – Planning for the Women in Sports Seminar Mass Participation: – All 50 hubs are administratively functional with each hub consisting of a minimum of 7 human resources. – Structured day to day Siyadlala programmes are run, KPI’s are met within all hubs – Hub activities extended to satellites that allow for more wards to be included in the programme Legacy Project: – Celebration of Women in Football event coincided with the celebration of the 300 Days Countdown to the 2010 FIFA World Cup hosted in Mamelodi at the City of Tshwane.

RECAPITALISATION OF COMMUNITY LIBRARIES - OVERVIEW The department has been allocated R 46, 043 million for the 2009/10 financial year. Gauteng uses Metro’s and Local Municipalities as implementing agents for the conditional grant. The business plan as submitted to the Department of Arts and Culture have been approved. Service level agreements are in place with 11 municipalities. All funds for transfer to municipalities are published in the Provincial Gazette. The departments’ spending is in line with the approved business plans.

1 st Quarter Transfers & Expenditure R 29, 355 million (64 %) of the total grant allocation was transferred from National during the first quarter of the financial year. Expenditure as at end of the 1st quarter – 30 June 2009 was R 24, 371 million (53 %) of the total allocation and 83% of the total transferred amount. Service level agreements with all 3 metropolitan and the 8 local municipalities are in place. Funds have already been transferred to: Lesedi : R4,000,000 Midvaal: R3,100,000 Westonaria: R3,100,000 Emfuleni : R4,100,000 Johannesburg : R4,000,000 (Partial payment) Ekurhuleni : R5,500,000

1 st Quarter Expenditure Trends Funds transferred to municipalities in June Municipalities need to follow normal procurement procedures for projects. Therefore there is no expenditure reflected by municipalities as at the end of June (Closure of municipal financial years) Expenditure normally happens 3 rd and 4 th quarter. Municipalities spend their transferred funds on projects as identified, but not always within timelines.

Targets Quarter /10 2 Project Coordination Meetings Approval of 11 Business Plans 33 Monitoring Visits – the 11 municipalities are monitored on a monthly basis Progress to date: Quarterly review meetings with the Department of Arts and Culture Initiated a meeting with Provincial Treasury on monitoring and evaluation framework. 68 librarians of municipalities and the province were trained by SABINET on the use of e-journals and the downloading of cataloging records from SABICAT.

2009/10 Project Implementation as at end June 2009 Johannesburg –No progress Ekurhuleni – No progress Tshwane – Secured IT Resources (82 PC’s, 2 laptops and 20 barcode scanners ordered on Web interface of City of Tshwane : R283,098 Emfuleni – Ssubmitted tender documents for purchasing of vehicles. Upgrading of Sebokeng Library : Tender closed, contractor on site. Lesedi – Building of new library in Vischkuil: Building already roof high Nokeng : Funds not transferred yet Westonaria: Construction of a library in Simunye. Negotiations with Pro- Plan Project Managers in process. Purchasing of information resources : 215 books to the value of R25,772 Mogale City – No progress Randfontein – No progress Midvaal- Furniture for new Sicelo Library : R38,819 Kungwini – No progress.

TRENDS IN ALLOCATION Local municipalities more dependent on grant funding than metropolitan municipalities (KPMG report) Number of service points also informs the allocations to municipalities Capacity of municipalities taken into consideration when approving allocations Governmental priorities inform allocations to municipalities.

Data on Trends in Allocations 2008/09 City of Jo’burg Allocation R6,020,000 Purchased additional titles for Battle of the Books and Story Skirmish : R420,000 Purchased books for their Early childhood Development Programme: R383,000 This programme involves 80 crèches. Purchased books for other reading/ library programmes : R45,000 Continued employment of 21 staff members appointed in 2007/2008 Continued employment of 6 part-time librarians to train new staff. Areas of Concern: Sandton Design Centre project funds were only reflected in 2009/10 budgets so this project is currently being implemented. R1,106,000 for the internet project for Soweto Libraries. This is one project where we are currently considering declaring a dispute with Johannesburg Metro. Reports are not submitted timeously

Data on Trends in Allocations 2008/09 Ekurhuleni Very informative annual report submitted Reading programmes at 43 libraries: R379,428 Purchasing of 4,826 study books : R1,062,662 Equipment and furniture for ICT training centre: R359,869 Training of 208 library staff on ICT Furniture for Government Information Services in 2 libraries - Displays for Government corners in Kwa-Thema and Tsakane purchased: R6,135 Areas of Concern: Purchasing of Archival Ware software for IKS service R600,000. This request was not approved by their Bid Committee. Change of scope approved to purchase computers

Data on Trends in Allocations 2008/09 City of Tshwane Regular reports received timeously ICT Library network upgraded. 25 sites completed. : R2,135,694 Implement electronic library system : Conversion done and test data loaded on City of Tshwane’s Services, first hand training conducted to 8 staff members. They were trained on circulation and reports. Expenditure : R640,618. Reading programmes at 9 libraries: Areas of Concern: The R100,000 for furniture for the Temba Library not spent by the end of June.

Data on Trends in Allocations 2008/09 Randfontein Monthly reports not received regularly. Did receive year end report. Randfontein has completed their projects and spent their funds. R1,312,000 allocated Purchased licence for Smartport :R92,000 Appointment of 4 new library assistants :R94,000 Continuation of staff appointed in 2007/08 : R450,000 Providing internet services at Randfontein, Mohlakeng, Randgate, Toekomsrus and Kocksoord.R100,000 Reading programmes implemented : R20,000 Purchasing of new information resources: R556,000 Areas of Concern: Late submission of reports

Data on Trends in Allocations 2008/09 Midvaal Excellent compliance in terms of the submission of reports All project completed and fund spent according to approved business plans Established a library at Sicelo : R1,235,000 Providing internet services at Meyerton, Henley on Klip and De Deur Libraries : R100,000 Appointment of 4 librarians : R520,000 Areas of Concern: None

Data on Trends in Allocations 2008/09 Westonaria Excellent compliance from municipality in submission of reports and implementation of projects. Westonaria has completed their projects and spent their allocated funds - R2,320,000 Implementation of electronic library system : R898,183 Appointment of 5 new staff members and renewal of 2 contracts of two staff members appointed in 2007/08 : R615,350 Installation of Aircon system at Bekkersdal : R200,000 Purchasing of 4190 information resources : R37,800 Geotech report and planning for new Simunye Library : R100,000 Implementation of reading programmes : R20,000 Purchased books in indigenous languages (Zulu, SeSotho and SiSwati.)

Data on Trends in Allocations 2008/09 Kungwini Reports received regularly and in time. Annual report submitted Allocated R3,335,000. Spent R2,876,631. R458,369 not committed yet. Rethabiseng Library expanded: R486,848 Ekangala Ward 10 Mobile Home Library : R397,620 Implementation of electronic library system : R1,512,236 Implementation of reading programmes : R40,438 Purchasing of information resources for Mobile Home Library : R100,130 Reference collection upgraded : R21,240 Appointment of 3 new staff members: R98,314 Zithobeni : Pasisade fence : R110,000 Furniture for Ekangala Ward 10 Library : R65,117.

Data on Trends in Allocations 2008/09 Nokeng Monthly reports only recently received regularly, but not always on time. (Since April – after monitoring intervention) Received R1,670,000. Expenditure R468,050. Committed R970,981. Balance R230,967 Purchased vehicle for outreach services :R179,999 Appointment of 1 staff member for Steve Bikoville : R27,300 Furniture and equipment for libraries : R287,000 Mobile Home Library for Steve Bikoville out on tender Tender Number NTT 11/2009 (Library received in August) Information resources for Steve Bikoville: R34,985 Area of Concern: The municipal manager and the mayor were suspended during the financial year which impacted on programme delivery

Data on Trends in Allocations 2008/09 Mogale City Monthly reports only recently received regularly, and on time (Since April – monitoring intervention) Mogale City has spent R2,638,623 and is still committed with R122,371. All their projects have been completed. Purchasing of 1,781 information resources : R167,000 Appointment of 4 new staff members and continuation of 2007/08 contracts: R1,859,536 Installation of air conditioners at Lusaka, Lewisham, Sakkie Nel, Muldersdrift and Hekpoort Libraries : R376,044 Upgrading of Krugersdorp, Azaadville, Sakkie Nel, Lewisham and Lusaka Libraries: R207,282 Implementation of reading programmes at Azaadville and Lusaka (Purchased 240 books): R28,760

Data on Trends in Allocations 2008/09 Lesedi Monthly report received for April to July but information on report not correct. In process of following up with municipality. Received : R3,072,000 Projects completed: 5 staff members appointed :R263,416 Information resources for Ratanda X7 and Vischkuil : R330,250 Implementation of reading programmes: Purchased books for grade R to Grade 8: R40,000 Purchasing of study material and reference for Shalimar Ridge :R234,000 Book security system for Ratanda installed: R200,000

Monitoring Capacity 6 approved monitoring & Evaluation Posts in the Departmental Structure 3 ASD’s and 3 librarians Currently 2 ASD’s and 1 librarian Posts filled Moratorium on the filling of posts in Department is impacting on the Departments ability to monitor project implementation Provincial monitoring librarians made 38 monitoring visits to municipalities to evaluate project implementation and support municipal library services. Municipalities submitted monthly progress and financial expenditure reports. Implementation of the remaining programmes as per the approved business plan.

RECAPITALISATION OF COMMUNITY LIBRARIES - CHALLENEGES The different financial years of municipalities and the province remains a challenge for planning purposes and project implementation. Staff are only appointed on contractual basis and not permanently from funding made available by the grant, which results in a high turnover of staff. The conditions of the conditional grant are not addressing the core funding problem that is being experienced in libraries.

Thank You