Sport Activators Steve Cox Nicola Cromwell

Workshop Aims Learn about the Get Active Programme What 'Get Active' involves How we are delivering 'Get Active' Progress so far Future developments Discussing Challenges and Solutions of the Active Universities Programmes

What is Get Active Joint programme with Sheffield Hallam Uni, Sports Union and Sport Hallam 23 Sports Non-commitment sessions, aimed at semi-sporty students 35 weekly sessions  Free (Sport Hallam Members, onsite).  £2.50 -£3 (non Sport Hallam members and offsite) Increased intra-mural programme (new leagues and one-off competitions) Increased workforce of student volunteers – students leading students Hallam Sport Clubs increasing capacity for recreational players/ more teams.

Aims and Objectives Inspiring more students Extending current provision Increasing access Providing more opportunities Forging stronger links increased participation in sport and physical activity attract more membership into sports clubs to sessions that are non competitive for students to volunteer and access career development opportunities with the sports community outside of the University SUSTAINABILITY

Sports Provision at Sheffield Hallam University BUCS COMPETITON SOCIAL / RECREATIONAL SPORT

Overall management Session Delivery Key Partners Sport Hallam Hallam Union Department of Sport Sport Union Clubs Sheffield Hallam Active Volunteers (SHAVs) NGBs External Facilities Community Clubs CSPs (S,Yorks) Community sports clubs/coaches Delivery 2 x Sport Activators (2 x 0.5 fte) 1 x Sports Participation Coordinator (full time) 1 x Sports Club Support Worker (0.5 fte) Staff Sport England

Participation targets MalesFemalesTotal Year 1 ( ) Year 2 ( ) Year 3 ( ) Net Increase Key Outcomes The above figure includes attendance at our Get Active Sessions & Intrmural Programme and an increase in our Sport Hallam Clubs membership (using awareness from Get Active).

Workforce targets Key Outcomes Level 2 Qualified Total Baseline00 Year Year Year Net Increase % of all workforce will receive a vocational qualification: E.G. first aid, Sports Coach UK award, NGB level 1, officiating, Coordinator awards. Roles include ambassadors, coaches and officials.

Monitoring Collecting Data: Registers at each session Microcache at Sport Hallam members (to also record income) Registration form for Intra-mural competitions Coachweb, for volunteer details. All names are inputted on a master Excel document and updated weekly from the registers and microcache. What we monitor: Number of individual participants Number of male/ females Attendance figures - per sport/ per session/ weekly How many visits each student has made to each session

Monitoring

Progress and Achievements So Far Sports not achieving halfway to KPI: Athletics Football Just Play Rush Hockey Karate Racketball Rounders (not started yet) Swimming Tchoukball Sports over halfway to KPI Basketball Gymnastics Back to Netball Snowsports Table Tennis Tennis Trampolining Sports achieved KPI Aikido Badminton Boxing Judo Squash Volleyball IntraMural Competition Small-sided football Mens Futsal Not Started Yet: Dodgeball, Rush Hockey, Netball, Table Tennis, Women’s Football and Volleyball

Progress and Achievements So Far Participation Numbers: Individuals: 996 in semester 1 Club increase – still collecting data Overall – anticipate over halfway in our figures. Links with NGB's - hockey, badminton, volleyball Partnership working across SHU and SU Workforce (so far) 39 Coaches 45 Volunteers 84 in Total Get Active Week - Launch event w/b 30th January

The Future of Get Active Introduce Handball & Softball Get Active prices embedded within Sport Hallam Membership Links with Sports Courses to run the one-off tournaments as part of their course module. Also link with Hallam Union Volunteering Sport Participation Officer in every Hallam Club committee to focus on increasing access for recreational players. Students ambassadors to promote the programme across the university Student focus group for Get Active Incentives for attending sessions regularly

Challenges

Challenges and Solutions Key members of staff started a few weeks before the programme started Person who wrote the bid left, so a lot of information lost/ needed to be checked if completed Working with 3 different bodies (SHU, SU, SH) ie different working procedures We had to hit the floor running and learn the programme QUICK Certain aspects of the planning were not completed, so we had to resolve and plan as we went along. Management team allowed us freedom to adapt the programme to solve issues Built up working relationships with the 3 bodies Understanding of how the 3 bodies work

Challenges and Solutions How to monitor the sessions Not all students captured in first couple of weeks due to introduction of new monitoring Not all students signing the register or paying at reception Design & implement a register Create an overall spreadsheet to capture information Ensure all reception staff were briefed in how to input names on microcache Ensure volunteers enforced registration We went to sessions to assist with enforcement of signing in /paying

Challenges and Solutions Some sessions at unsuitable times (e.g. Friday night) Wording on the timetable confusing/offputting (e.g. social tennis) Some locations were unsuitable - gymnastics, no table tennis at City. Changed sessions - e.g. Tchoukball from Friday to Tuesday. Swimming from lunchtime to an evening. Took out words like 'Social'. Ensured wording was simple. E.g. coached session/ book & play Researched new venues. E.g. gymnastics to a purpose built club. Added a new session at City site for TT.

Challenges and Solutions Website is not attractive or user friendly Delay in the creation of marketing materials, so not widely advertised until a few weeks into the year. Posters and leaflets branding not attractive to students - better images and wording. Worked with SHU marketing Asked students what they wanted Made our own materials - posters, timetables and distributed around campus Worked with SHU marketing Photo shoot to get Hallam students in the posters for Semester 2

Challenges and Solutions Coachweb - not specific for SHU, not easily workable. Delayed recruitment process Advertising - not enough around campus due to late appointment of staff No generic way delivering sessions from the volunteer workforce due to lack of inductions at start of semester 1 Complete redesign and addition training. Made our own materials - posters, timetables and distributed around campus Used current sport club members to pass the word Gave brief talks at the beginning of lectures Met with volunteers individually in semester 1 Holding group induction at start of Semester 2 Start recruitment for year 2 now and plan inductions for start of year 2